MOD | J | Overhaul Anchor Windlass Assemblies for USCGC LEGARE (WMEC 912)

FBO DAILY ISSUE OF JANUARY 17, 2004 FBO #0781
MODIFICATION

J -- Overhaul Anchor Windlass Assemblies for USCGC LEGARE (WMEC 912)

Notice Date: 1/15/2004
Notice Type: Modification
Contracting Office: DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer (vpl), USCG Maintenance and Logistics Command - Atlantic, 300 East Main Street Suite 600, Norfolk, VA, 23510-9102
ZIP Code: 23510-9102
Solicitation Number: DTCG80-04-Q-3FA589
Response Due: 1/21/2004
Archive Date: 7/31/2004
Point of Contact: Cindy Floyd, Contracting Officer, Phone (757)628-4653, Fax (757)628-4676,
E-Mail Address: cfloyd@mlca.uscg.mil
Small Business Set-Aside: Total Small Business
Description: Amendment A001 to solicitation dated 01/05/04: Change CLIN 0001 under description to read: Contractor to provide all equipment, labor, materials, parts, services including all travel and shipping costs to overhaul the "port anchor windlass assembly" onboard the USCGC LEGARE (WMEC 912). This requirement is for the port anchor windlass assembly and where it is mentioned in the solicitation and specification as more than one anchor windlass assembly, change to "port anchor windlass assembly". The closing date remains 01/21/04 at 2:00 p.m. est ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME. *********************************************** This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a separate written solicitation will not be issued. The solicitation is issued as a Request for Quotations. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-18 effective 12/11/03. The requirement is being solicited as a 100% Small Business Set-aside using Simplified Acquisition Procedures per FAR Subpart 13. The NAICS Code 811310 with a Small Business Size Standard of $6 million. Solicitation number DTCG80-04-Q-3FA589 applies. A Firm Fixed Price Purchase Order is anticipated. CLIN 0001: Contractor to provide all equipment, labor, materials, parts, services, including all travel and shipping costs as necessary to overhaul the aft warping capstan onboard the USCGC LEGARE (WMEC 912). All work to be accomplished in accordance with the specifications cited herein. Place of Performance: USCGC LEGARE (WMEC 912), c/o USCG Integrated Support Center, 4000 Coast Guard Blvd. Portsmouth, VA 23703-2199. Period of Performance: 4/26/04 thru 5/26/04 (31 calendar days) BASE ITEMS: CLIN 0001 ? OVERHAUL ANCHOR WINDLASS ASSEMBLIES CLIN 0001AA ? LABOR 1 JOB $ ______________ CLIN 0001AB ? PARTS 1 LOT $ ______________ CLIN 0001AC ? PER DIEM 1 JOB $ ______________ CLIN 0001AD ? TRAVEL 1 JOB $ ______________ TOTAL PRICE: $ ___________________ NOTE: Vendors shall provide an itemized parts list with their quote. SPECIFICATION 58100U_270B OVERHAUL ANCHOR WINDLASS ASSEMBLIES 1. SCOPE This work item describes the requirements for the Contractor to overhaul the anchor windlass assemblies, located on the Forecastle. 2. APPLICABLE DOCUMENTS Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 0740_STD, 2001 Edition, Welding and Allied Processes Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 3141_STD, 2001 Edition, Overhaul Electrical Rotating Machines Coast Guard Maintenance and Logistics Command Atlantic (MLCA), Standard Specification 6300_STD, 2001 Edition, Preserve Ship Structures Coast Guard Drawing 905 WMEC 581-001, Rev D,, Anchor Handling, Arrangements & Details Coast Guard Technical Publication (TP), Apr 1986, 2837, Volume 38, CH-1, Section 581, Tech Manual Capstan/Windlass, Model X-1836 3. REQUIREMENTS 3.1 General. The Contractor shall: 3.1.1 Initial operational test. Witness the operational test of each anchor windlass assembly conducted by the ship?s force before removal. 3.1.2 Interferences. Be aware that interferences in way of work include, but are not limited to the following: Anchor chains. 3.1.3 Oil disposal. Drain and dispose of all oil in accordance with all applicable Federal, state, and local regulations. 3.2 Removal. The Contractor shall Disconnect and remove each windlass assembly, including its brake assembly and motor, shown on Coast Guard Drawing 905 WMEC 581-001 and using TP-2837, Section 581 as a guide. Transport each removed assembly to a suitable repair facility. 3.3 Temporary covering. The Contractor shall fabricate and install suitable, temporary covers over the resulting holes in the main deck, to prevent personnel injury and protect the vessel?s interior spaces and equipment from outside contamination. Remove and dispose of the covers upon completion of work. 3.4 Windlass overhaul. The Contractor shall do the following for each removed anchor windlass: 3.4.1 Disassembly. Completely disassemble each anchor windlass assembly in accordance with TP-2837, Section 581, Chapter 9 (Major Overhaul). 3.4.2 Motor. Do the following: 3.4.2.1 Overhaul. Overhaul and test the anchor windlass motor in accordance with Std Spec 3141_STD. Renew all new sealed bearings. 3.4.2.2 Preservation. Prepare and coat the motor casing in accordance with Std Spec 6300_STD using the coating system specified in Table IB (Exterior Coating Systems) for ?Machinery, Interior (Machinery, Operating Temperature Under 200o F?)?. Select Grey as the finish/top color. 3.4.3 Motor controller inspection. Open, clean, and inspect each motor controller. Submit a condition report of all findings and recommendations to the COR within 24 hours after inspecting. 3.4.4 Component cleaning. Clean and remove all rust from the capstan, wildcat, wildcat locking mechanism, single spur reduction gear drive, and shaft couplings. 3.4.5 Component inspection. Visually inspect all gears and machined parts. 3.4.5.1 Gears. Record gear backlash and bearing clearances. Remove burrs, knife edges and nicks from gear teeth and casing with emery cloth, stone, or flat mill file. 3.4.5.2 Machined parts. Take measurements of all machined parts which include all shafts, bushings, thrust washers, bushing bores, bearing bores, O-ring groove depths, and gear backlashes. Conduct non-destructive inspection of all key ways, in accordance with Std Spec 0740_STD, Appendix C. 3.4.5.3 Report. Submit a written report of all findings to the COR within 24 hours after inspecting. 3.4.6 Brake band wear surface machining. Machine the brake band and drum wear surfaces on the capstan-windlass to a 125 RMS finish. 3.4.7 Brake assembly. Using TP-2837 as a guide, do the following: (1) Disassemble the electric brake assembly and visually inspect all parts for wear, deterioration and damage. (2)Submit a condition report of all findings and recommendations to the COR within 24 hours after inspecting.(3)After all authorized repairs, reassemble the electric brake assembly with new lining and new grade 8 cadmium coated hardware; adjust and reinstall the brake assembly. 3.4.8 Surface preservation. Preserve the capstan head, wildcat, and anchor windlass foundation surfaces in accordance with Std Spec 6300_STD, using the coating system specified for ?Machinery Exposed to Weather?, Option I or Option II, in Table IA (Exterior Surface Preservation) therein. The applicable top coating color shall be as specified in Table V (Top Color Coat For Exterior Miscellaneous Details and Fittings). 3.4.9 Reassembly. Reassemble the anchor windlass with new software (seals, O-rings, and gaskets), bearings and brake bands, with materials conforming to details shown on 905 WMEC 581-001 and using TP-2837, Section 581 as a guide. 3.5 Windlass reinstallation. The Contractor shall transport the windlass assemblies to the vessel. Reinstall and align the anchor windlass assemblies to their original configuration, shown on Coast Guard Drawing 905 WMEC 581-001 and in accordance with the manufacturer's instructions. Renew all mounting hardware. Apply 5200 marine adhesive to the joint between the foundation and ship?s hull. 3.6 Lubrication. The Contractor shall lubricate the anchor windlass assemblies in accordance with TP-2837, Section 581, subparagraph 4.0 (Lubrication). 3.7 Operational testing. The Contractor shall conduct an operational test of the overhauled windlass assemblies, as follows (see 4.1 (Operational test parameters) and 5.1 herein(Crew responsibilities)):(1) Test shall be in the presence of the Coast Guard Inspector and while the vessel is waterborne. (2) Warp the vessel approximately 15 feet forward, using only the anchor windlass and all necessary Contractor-furnished lines. (3) Lower the anchor until tension on the anchor chain is lost, then haul the anchor up.3.8 Label plates. After successful testing, the Contractor shall furnish and install a legible, weather-proof label plate on each anchor windlass. Ensure that the label plate is mounted on the base of the equipment, inside the vessel, and is inscribed with the following: (1)Date of overhaul. (2) Date of operational test. (3) Name of the Contractor performing the overhaul and test. 4. QUALITY ASSURANCE 4.1 Operational test parameters. The Contractor shall demonstrate proper operation of each overhauled anchor windlass, in accordance with manufacturer?s instructions. Ensure that the windlass operates smoothly and without chattering or binding, in all modes of operation. Correct all discrepancies and retest. In addition, confirm that the seal between the deck plate and windlass is watertight. 5. NOTES 5.1 Crew responsibilities. The crew will operate all vessel machinery during the operational testing of the anchor windlasses. 5.2 Equipment particulars. (a) Motor: MFG., Louis Allis Pacemaker Motor. Data; MFR Type, COG 4ND, Frame Size 326 TDZ, 20/15HP, 440 volts, 60 cycle, 3 phase, 1720/845 RPM, 25.5/30.5 Amps; (b) Brake: MFG Dings Company Dynamics Group, Data; 80 Series, 4 post brake assembly. Quotes to be submitted FOB Destination. Inspection and Acceptance is at destination. Vendors should include warrantee terms and conditions and prompt payment discounts with their quotation. Evaluation and Award: Provision FAR 52.212-2 will not be used for this acquisition. The government intends to award a purchase order resulting from this solicitation to the responsible offeror whose quote conforming to the solicitation provides the lowest total price. The following FAR provisions and clauses apply to this request for quotation and are incorporated by reference and/or full text as required: The provisions of FAR 52.212-1, Instructions to Offerors ? Commercial (OCT 2000) apply to this acquisition without addenda. FAR 52.212.4, Contract Terms and Conditions-Commercial Items applies to this acquisition. FAR 52.212-5 Contract Terms and Conditions required to implement statutes or executive orders ? Commercial Items (June 2003) applies to this acquisition. The following FAR Clauses are applicable: FAR 52.233-3, Protest after Award (Aug 1996) (31 U.S.C. 3553) FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755) FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Sep 2002) (E.O. 13126). FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246) FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212) FAR 52.222.36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793) FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212) FAR 52.225-1, Buy American Act?Supplies (June 2003) (41 U.S.C. 10a-10d). FAR 52.225-13, Restriction on Certain Foreign Purchases (June 2003) (E.O. 12722, 12724, 13059, 13067, 13121, and 13129) FAR 52.232-33, Payment by Electronic Funds Transfer?Central Contractor Registration (Oct 2003) (31 U.S.C. 3332) Vendors are required to submit, a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications ? Commercial Items, with their quote. No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. HSAR 3052.209?70 Prohibition on contracts with corporate expatriates (DEC 2003) (a) Prohibitions. Section 835 of Public Law 107?296, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity after November 25, 2002, which is treated as an inverted domestic corporation as defined in this clause. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of homeland security, or to prevent the loss of any jobs in the United States or prevent the Government from incurring any additional costs that otherwise would not occur. (b) Definitions. As used in this clause: Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting ?more than 50 percent? for ?at least 80 percent? each place it appears. Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, Public Law 107?296, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986. Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)? (1) The entity completes after November 25, 2002, the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership; (2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held? (i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or (ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and (3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group. Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively. (c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation. (1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership: (i) stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or (ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, Public Law 107?296. (2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is after the date of enactment of this Act and which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan. (3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purpose of this section. (d) Special rule for related partnerships. For purposes of applying section 835(b) of Public Law 107?296 to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership. (e) Treatment of Certain Rights. (1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows: (i) Warrants; (ii) Options; (iii) Contracts to acquire stock; (iv) Convertible debt instruments; (v) Others similar interests. (2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of section 835. (f) Disclosure. By signing and submitting its offer, an offeror under this solicitation represents that it not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of Section 835 of the Homeland Security Act, Public Law 107?296 of November 25, 2002. (g) If a waiver has been granted, a copy of the approved waiver shall be attached to the bid or proposal. (End of provision)The following department of Homeland Security Acquisition Regulations (HSAR) clauses incorporated by reference: 3052.217-91 PERFORMANCE (USCG) (DEC 2003) 3052.217-92 INSPECTION AND MANNER OF DOING WORK (USCG) (DEC 2003) 3052.217-93 SUBCONTRACTS (USCG) (DEC 2003) 3052.217-95 LIABILITY AND INSURANCE (USCG) (DEC 2003) 3052.217-96 3052.217-96 TITLE (USCG)(DEC 2003) 3052.217-97 DISCHARGE OF LIENS (USCG) (DEC 2003) 3052.217-98 DELAYS (USCG)(DEC 2003) 3052.217-99 DEPARTMENT OF LABOR SAFETY AND HEALTH REGULATIONS FOR SHIP REPAIR (USCG) (DEC 2003) 3052.217-100 GUARANTEE (USCG) (DEC 2003)) 3052.220-70 STRIKES OR PICKETING AFFECTING TIMELY COMPLETION OF THE CONTRACT WORK (DEC 2003) 3052.222.71 STRIKES OR PICKETING AFFECTING ACCESS TO A DHA FACILITY (DEC 2003) 3052.223-90 ACCIDENT AND FIRE REPORTING (USCG) (DEC 2003) CONTRACTING OFFICER?S AUTHORITY No oral or written statement of any person other than the Contracting Officer will in any manner or degree modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and, notwithstanding any provisions contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof. REQUIRED INSURANCE The Contractor shall, at its own expense, procure and maintain the following kinds of insurance with respect to performance under the contract. In accordance with HSAR 3052.217-95, Liability and Insurance (USCG) (DEC 2003), the Contractor shall furnish the Contracting Officer with proof of insurance for the duration of the contract, including: 1. Ship Repairer?s Liability - $500,000 per occurrence. 2. Comprehensive General Liability - $500,000 per occurrence. 3. Full insurance coverage in accordance with the United State?s Longshoremen?s and Harbor Worker?s Act. 4. Full insurance coverage in accordance with the State?s Workmen?s Compensation Law (or its equivalent) for all places of performance under this contract. CONTRACT DEFICIENCY REPORT The Contracting Officer or Contracting Officer Representative (COR) may issue a Contract Deficiency Report, Form MLCA(v)005-1. The Contractor shall respond in writing within 24 hours of receipt, unless otherwise approved the Contracting Officer, to the COR. The COR will comment on the contractor?s response and will forward the Deficiency Report and comments to the Contracting Officer, with a copy to the contractor, MLC(vr), the NESU and Program Manager. The Contracting Officer will make the final response to the contractor in writing. It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. To further this policy, the Commandant has created the position of Solicitation Ombudsman who is empowered to investigate issues raised by prospective offerors and resolve them, where possible, without expensive and time-consuming litigation. Potential quoters who believe that a Coast Guard solicitation is unfair or otherwise defective should first direct their concerns to the cognizant Contracting Officer. If the Contracting Officer is unable to satisfy the concerns, the quoter should then contact the Coast Guard Solicitation Ombudsman at the address below: Commandant (G-CPM-S/3) 2100 Second Street, SW Washington, D.C. 20593 Telephone (202)267-2285 FAX: (202)267-4011 Potential quoters should provide the following information to the Ombudsman in order to ensure a timely response: Solicitation number, Contracting Office, Contracting Officer, and solicitation closing date. Defense Priorities and Allocations System (DPAS) Rating: DO A3 Refer questions to Cindy Floyd (757)628-4653. Submit quotes to arrive no later than 2:00 p.m. (local) January 21, 2004. Quotations sent via the US Postal Service or hand delivered to: Commanding Officer (vpl-1), USCG MLC Atlantic, ATTN: Cindy Floyd, 300 E. Main Street, Suite 600, Norfolk, VA 23510. Faxed quotations will be accepted at (757)628-4676. E-mail quotes are acceptable and may be forwarded to Cindy Floyd at cfloyd@mlca.uscg.mil See Numbered Note 1.
Place of Performance: Address: Coast Guard Integrated Support Center, 4000 Coast Guard Blvd., Portsmouth, VA 23703-2199
Record: SN00504360-W 20040117/040115211526 (fbodaily.com)
Source: FedBizOpps.gov Link to This Notice
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J -- Overhaul Anchor Windlass Assemblies for USCGC LEGARE (WMEC 912)