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FBO DAILY ISSUE OF FEBRUARY 13, 2004 FBO #0808
SOLICITATION NOTICE

99 -- SPI Balanced Scorecard Conference

Notice Date
2/11/2004
 
Notice Type
Solicitation Notice
 
Contracting Office
Defense Information Systems Agency, Acquisition Directorate, DITCO-NCR, 5111 Leesburg Pike Skyline 5, Suite 900A, Falls Church, VA, 22041-3206
 
ZIP Code
22041-3206
 
Solicitation Number
HC1047-04-T-4018
 
Archive Date
4/17/2005
 
Point of Contact
Michael Scott, Contract Specialist, Phone 703-681-0397, Fax 703-681-1211, - Judith Oxman, Chief, Phone (703)681-1255, Fax (703)681-1211,
 
E-Mail Address
scottm@ncr.disa.mil, oxmanj@ncr.disa.mil
 
Description
Sole-Source Synopsis DISA SPI Balanced Scorecard 23-26 February and 8-11 March 2004 Off-Site Conference 1. DATE: 11 February 2004 2. ISSUED BY: DEFENSE INFORMATION SYSTEMS AGENCY DITCO-NCR, PL63 5111 Leesburg Pike Falls Church, VA 22041 3. FOR INFORMATION CONTACT: NAME: Michael Scott, Contract Specialist PHONE: (703) 681-0397 FAX: (703) 681-0346 E-MAIL: scottm@ncr.disa.mil NAME: Judith R. Oxman, Contracting Officer PHONE: (703) 681-0397 FAX: (703) 681-0346 E-MAIL: oxmanj@ncr.disa.mil NAME: Sandra Claygerg, Task Monitor PHONE: (703) 681-2115 E-MAIL: claybers@ncr.disa.mil 4. QUESTIONS: Any contracting questions regarding this synopsis shall be brought to the attention to Mr. Michael Scott. If you have any specific technical questions, please, contact Ms. Sandra Clayberg. 5. CLASSIFICATION CODE: 99 Miscellaneous. Lease of a facility 6. DESCRIPTION: The Defense Information Systems Agency (DISA) is issuing a sole-source award to The National Conference Center in Lansdowne, VA for the leasing of their gated facility and to provide logistic and administrative support to the SPI Balanced Scorecard Off-Site. The solicitation number is HC1047-04-T-4018. This a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only synopsis; quotes are not being requested and a written solicitation will not be issued. However, in accordance with FAR 5.207, if interested parties would like to send a proposal for this requirement, please, contact Mr. Michael Scott at (703) 681-0397 or Mrs. Judith Oxman at (703) 681-1255 by 16 February 2004. The Statement of Work is attached below. However, If you would like a legible copy emailed to your attention, please, contact Michael Scott via email scottm@ncr.disa.mil . _______________________ Attachment: STATEMENT OF WORK Dated:10 February 2004 BSC Session - Shared Service Unit (SSU) ? 22-25 February 2004 and March 8-10, 2004 A. Lodging. The conference center POC will coordinate the guest lodging requirements. 1. Number Of Rooms All guest rooms are expected to be on-site at the conference center. If guests cannot be lodged at the conference center, guest rooms must be available at or walking distance (less than ? mile) to the conference center. At least but not limited to 150 executive and guest rooms must be available for meeting attendees for the period of February 23, 2004 (Monday) through February 25, 2004 (Wednesday). 2. Rates Single and double occupancy guest room rates must be less than or equal to the prevailing government per-diem rates in accordance with the Joint Travel Regulation (JTR). All guests will be responsible for making their own reservations along with payment of their own room, tax and incidental charges upon checkout. 3. Cut Off Date The guest rooms for this offsite meeting to be reserved on a definite basis and held until close of business on February 22, 2004 respectively for this session. After this date, members of this meeting may request guest rooms based on space availability and lodging rates in accordance with the Joint Travel Regulations (JTR). 4. Guest Relocation Policy No meeting participant with confirmed reservations shall be relocated unless the conference participant is in full agreement with the proposed alternate lodging along with accommodating travel arrangements that will be offered to the party to fully participate in all meetings and related activities. 6. Type Of Rooms a. As available, at least ten (10) but not limited to more executive club suite guest rooms per night are requested for use by DISA Senior Staff and/or designated individuals as overnight accommodations. These rooms may be used for private meetings and used by the DISA Director and/or others supporting the meetings starting February 23, 2004 through February 25, 2004. b. As available, up to at least one hundred and forty (140) but not limited to more guest suite rooms per night are requested for use by designated individuals as overnight accommodations. B. Meeting Rooms/Space. The conference center POC will manage and coordinate with both the designated DISA SP2 POC and/or designated DISA SP3 POC about the meeting/space arrangements with regard to but not limited to: tables, chairs, placement of podium/lectern, audio/visual/lighting equipment, HVAC conditions, room access, and room security. 1. Availability Room configuration arrangements, number of rooms for a particular day, number of participants for the meetings, and the actual date and times of use, are all subject to change. a. A large room (main room) configured in a manner to accomplish the various meeting objectives including the capability to accommodate presentations to an audience of approximately but not limited to 150 meeting participants. This room to be supplied with at least but not limited to: a speaker?s lectern, one data projector capable of connecting to a computer, one (1) flipcharts with paper pad and markers, an easel. This room to be available prior to and during the scheduled use from the hours of 7:00AM to at least 5:30PM EST on February 23 through February 25, 2004. As required, the facilitator will coordinate with the DISA Corporate Strategy and Customer Engagement Office (SP2) point of contact (POC) with supplemental support provided by the Corporate Communications (SP3) Directorate (SP3 POC) regarding any/all arrangements such as but not limited to: room temperature modifications, electrical connections, lighting, and special seating arrangements. b. Ten (10) separate smaller rooms configured in a boardroom style seating to accommodate separate meetings set up for approximately 10-15 participants. These rooms to be located in close proximity to the main room. Each room to be supplied with a one flipchart with paper pad, one easel. These rooms to be available prior to and during the scheduled use from the hours of 7:00AM to at least 5:30PM EST on February 23 through February 25, 2004. c. A room in close proximity to the main room or one of the separate smaller rooms to accommodate both logistical and operational support to these meeting sessions. This room will be equipped with adequate power connections to support a computer, monitor, and printer. Additional equipment will include one telephone that can be used by meeting participants. This room to be available prior to and during the scheduled use from the hours of 7:00AM to 5:30PM on February 23 through February 25, 2004. 2. Meeting Room Charges The conference center POC will be willing to negotiate all meeting room charges as indicated in this SOW along with negotiating for any additional rooms that may become necessary and that are not indicated in this SOW. C. Food and Beverage Support Services. The CONFERENCE CENTER POC will manage and coordinate with both the SP2 POC and/or SP3 POC regarding the following food and beverage requirements along with other related issues for meals during the February 23 through February 25, 2004. While meals are prearranged in a buffet format, flexibility will be maximized in accommodating these food and beverage services as the times listed are subject to change based on the program/agenda modifications. The Contracting Officer/Contracting Officer?s Representative (CO/COR) is/are to be consulted and is responsible for approving any changes or modifications in the food and beverage requirements if there would be an additional charge to the Government. a. Food service to include three meals per day in the conference center dining room. It will include a wide variety of hot and cold entrees, healthy start and vegetarian entrees. Hours of food service operation to be flexible to accommodate meeting schedules. Accommodations to be made for individuals with special dietary needs. At least but not limited to 120-150 meeting participants and any supporting staff personnel are expected to partake in meals and at break stations. F. Audio/Visual/Lighting/Photography/Videotaping Equipment And Staging Support Services. There is no perceived need for special audio/visual/lighting/photography/videotaping equipment and staging support services. However, as the need may arise, the conference center POC may be tasked to manage and coordinate on all operational, logistical, and administrative issues relating the required audio/visual/lighting/photography/videotaping equipment and staging, together with the associated planning and design, technical support requirements, and implementation for this conference. The conference center POC will supply through its own internal or other external resources for the audio/visual/lighting/photography/videotaping and staging equipment and technical personnel as listed below in Section III (F)(1)(a)(paragraphs a) to e)). 1. Audio/Visual/Lighting a. Audio/visual equipment and technical support for the scheduled meeting activities to be held in the main room to be provided and available from 7:00AM to 6:00PM EST on February 23 through February 25, 2004. Co-location of audio/visual equipment is will strongly encouraged in order to provide more control and lessen the amount of total space to be occupied by such equipment. In order to provide a cost estimate for the items that might be required, the items listed should be priced per item. Items that may be required to include some or all, but are not limited to the following: a) One (1) 8 ? X 8? or adequate size projection screen. b) One (1) super bright LCD video/data XGA, (1024 X 768) or equivalent projector complete with cabling for computer connectivity. c) One (1) audio patch/connectivity fee (cost related to connection of DISA or provided by other resource audio system into the conference center audio system). d) One (1) lavaliere microphone to be provided as necessary. This microphone requirement is subject to modification. e) One (1) projection cart. b. Audio/visual and technical support for the scheduled meeting activities are to be provided and available as is possible to the main room and as needed, the smaller meeting rooms from 7:00AM to 6:00PM EST on February 23 through February 25, 2004. G. Communications/Copy/Power Support Services. The conference center POC will manage and coordinate the following communications and office support requirements along with other related issues for these meetings. The Contracting Officer is responsible for approving any changes or modifications in the communications/copy/power support services requirements if there would be an additional charge to DISA. 1. Communications Support Services a. Telecommunications service ? one telephone lines for local access to the switched public network for use in support of the meeting participants to be provided and located in room Section III (B)(1)(c) available from 8:00AM to 5:00PM EST on February 23 through February 25, 2004. b. Telecommunications service ? The conference center will provide an overall $115 per day credit for use of the telephone by individual participants during the February 23 through February 25, 2004. c. Telecommunications service ? If available and properly functioning, DISA may plan to utilize the conference center video teleconferencing facilities on February 23 through February 25, 2004. Any use of the VTC will be determined as the requirement might arise. 2. Document Reproduction Support Services The conference center POC will provide in-house or external resources for document reproduction services by meeting participants and DISA supporting staff during business hours to include but not limited to 11:00AM to 2:00PM EST on February 23 through February 25, 2004. Flat rate copy estimates to be based on the at least but not limited to 4500 pages. J. Conference Logistics Support Services. 1. As necessary, the conference centerPOC will manage and coordinate office logistical support for the DISA SP2 POC and/or SP3 POC and the meeting participants. Among the logistical support services to be provided to conference participants will include but not be limited to: access to telephones, access to the Internet, facsimile, and paper copying. As may be requested and subject to costs, other available supplies may include but not be limited to: pencils, pens, paper pads, markers, copying service, staples, highlighters, diskettes, tape, scissors, batteries, paper clips, labels, tape, folders, and power strips. 2. As necessary, the conference center POC will manage and coordinate the provisioning of all the equipment mentioned in this indicated in this SOW. To plan for these known requirements as well as any unforeseen requirements that might arise, the contractor must prepare to produce at least but not limited to the following totals of each piece of equipment/ support services: a. 1 - lectern/podium b. 1 - lectern/podium microphone or lavaliere microphone c. 11 - easels for signs d. 1 - LCD projectors with cabling e. 1 - project screen f. 1 - projector cart g. 1 - facsimile machine or equivalent service provided by the conference center h. 1 - copy machine or equivalent service provided by the conference center
 
Place of Performance
Address: Lansdowne, VA
Zip Code: 20176
Country: USA
 
Record
SN00520204-W 20040213/040211211606 (fbodaily.com)
 
Source
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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