SOLICITATION NOTICE
46 -- DEIONIZED WATER SERVICES AND EQUIPMENT/MATERIALS
- Notice Date
- 2/19/2004
- Notice Type
- Solicitation Notice
- NAICS
- 325199
— -- All Other Basic Organic Chemical Manufacturing
- Contracting Office
- NASA/Lyndon B. Johnson Space Center, Houston Texas, 77058-3696, Mail Code: BJ
- ZIP Code
- 00000
- Solicitation Number
- NNJ04039324R
- Response Due
- 3/19/2004
- Archive Date
- 2/19/2005
- Point of Contact
- Chivonne R. Everette, Contract Specialist, Phone (281) 244-8211, Fax (281) 483-9741, Email chivonne.r.everette@nasa.gov - Robert L. Derr, Contract Specialist, Phone (281) 483-2916, Fax (281) 483-9741, Email robert.derr-1@nasa.gov
- E-Mail Address
-
Email your questions to Chivonne R. Everette
(chivonne.r.everette@nasa.gov)
- Description
- This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.    This announcement constitutes the only solicitation; offers are being requested and a separate solicitation will not be issued. This notice is being issued as a Request for Proposal (RFP) for ?Deionized Water Service and Equipment/Materials? This procurement shall be conducted utilizing Best Value Selection (BVS), which seeks to select an offer based on the best combination of price and qualitative merit (including past performance) of the offers submitted and reduce the administrative burden on the offerors and the Government.    BVS takes advantage of the lower complexity of Mid-Range procurements and predefines the value characteristics, which will serve as the discriminators among offers. BVS evaluation is based on the premise that, if all offers are of approximately equal qualitative merit, award will be made to the offeror with the lowest evaluated price (fixed-price contracts) or the lowest most probable cost (cost type contracts).    However, the Government will consider awarding to an offeror with higher qualitative merit if the difference in price is commensurate with added value.    Conversely, the Government will consider making award to an offeror whose offer has lower qualitative merit if the price (or cost) differential between it and other offers warrant doing so. STATEMENT OF WORK:    The following statement of work serves as the Government's requirements.      NASA/JSC plans to award a contract for ?Deionized Water Service and Equipment/Materials?.    The Contractor will provide water testing to domestic water or pre-treated water supplied at various locations throughout Johnson Space Center, and NASA owned property at Ellington Field, Houston, Texas for a period of five years, consisting of a base year with four one year options. The contractor will be required to develop a detailed contamination profile which will be used to prescribe the type and number of deionizer tanks, and/or filters needed to meet the government?s water requirements. Tanks and equipment/materials shall be provided by the contractor and designed to produce trouble-free, maintenance-free high purity water.    The minimum tank exchange rate shall be every four months. The Contracting Officer shall issue a delivery order in advance each quarter for estimated tank rental and regeneration charges.    The contract shall provide services not to exceed the total value of the authorized delivery order.    The not to exceed amount is $88K per year for five years, all options included.      Exchange (or regeneration of any polishing tank will be based on the resistivity evidence that the tank is expended to the extent that the water quality requirements specified can no longer be satisfied.    Any additional supplies required will be paid separately upon submission of a signed work order by the Contracting Officer or broken out on the monthly invoice.      No monthly charge will be paid for the first month immediately following installation of any tank.    Exchange (or regeneration) of any polishing tank will be based on the resistivity evidence that the tank is expended to the extent that the water quality requirements specified can no longer be satisfied.    Any additional supplies required will be paid separately upon submission of a signed work order by the Contracting Officer or broken out on the monthly invoice. The water supplied at each location shall be guaranteed to produce the quality of water required for any specific application, up to the maximum of 18 megohm-cm resistivity at 25 degrees Celsius. The contractor shall provide in-line quality monitors under this contract that will alert the government immediately when resin tanks need to be changed. The government will then contact the contractor to exchange the tanks. All tanks shall be replaced within 24 hours after notification. In critical applications, the Contractor shall exchange tanks and filters or repair a contractor supplied part within 12 hours. The Contractor shall supply and maintain all components for the hookup of its tanks and filters. This shall consist of any necessary hoses, clamps, fittings, and quality lights related to the installation and operation of tanks and filters. All components and associated items supplied by the Contractor shall remain the property of the Contractor throughout the contract period. No Government maintenance is included in this contract. BUILDING LOCATIONS: 7, 8, 9, 10, 13, 17, 24, 29, 31, 33, 37, 49, 222, 228, 267, 350, 351, 352, 353, 356, 361, 383, and Ellington Field, E135B, E267, E140, E990.      TANK INSTALLATIONS AND REMOVALS: Any new installation shall be coordinated with the Contracting Officer and a modification to this contract shall be issued prior to adding any new deionized water system including individual tanks/filters. The termination of any deionized water systems at any location shall also be coordinated with the Contracting Officer with a resultant modification. SERVICE ORDERS OR TICKETS: The Contractor shall submit all service orders or tickets to the Contracting Officer with the monthly invoice for approval.    Each service order should have a signature of the contractor technician and a government employee at the location to verify actual work accomplished.    Invoices shall include a list of the type and number of all deionizer tanks and filters in service at all locations. Also, invoices shall include the type and number of deionizer tanks and filters exchanged during the reporting period. Payment will be made monthly and on the actual number of tanks and filters in service and exchanged.    Contractor shall not charge the government a rental fee for filters. The provisions and clauses in the solicitation are those in effect through FAC 01-19. This procurement is a total small business set-aside. See Note 1.    The NAICS Code and the small business size standard for this procurement are 325199 and Size Standard is 1,000 employees, respectively.    The offeror shall state in their offer their size status for this procurement. Period of Performance shall be from May 1, 2004 to April 30, 2009 consisting of base year and four option years. All responsible sources may submit an offer which shall be considered by the agency. Delivery to NASA, Johnson Space Center in Houston, TX is required by March 19, 2004.    Delvery shall be FOB Destination. The DPAS rating for this procurement is DO-C9. Offerors for the items (s) described above are due by 4:00p.m March 19, 2004 to Building 111 and must include, solicitation number, FOB destination to NASA/ Johnson Space Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification      of any special commercial items, and be signed by an authorized company representative.    Offerors are encourage to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL:                    http://server-mpo.arc.nasa/gov/Services/NEFS/Help/Soft.tml          A.          FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) PROVISIONS 52.211-1            Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions (Aug 1998)) 52.211-14 Notice of Priority Rating for National Defense Use    (Sep 1990)    DO- C9 Rated Order 52.211-16      Variation in Quantity (Apr. 1984) (a) (b) plus or minus 15%    This increase or decrease shall apply to the total contract quantity. 52.212-1      Instructions to Offerors - Commercial Items (Jan 2004) B.            NASA/FAR SUPPLEMENT (48 CFR CHAPTER 18) PROVISIONS 1852.223-73      Safety and Health Plan (May 2001)      Note: The following statement must be considered and included in resultant Safety and Health Plan. ?Prior to start of any system modification or component replacement as authorized by this contract, the contractor will contact the facility manager for the respective facility whenever any systems modifications or component replacements are identified. The Government will reserve the right to conduct an engineering assessment of the identified change before the contractor begins the modifications or replacements.    The assessment may address design, installation, and test including the need for government inspection or monitoring.? If the end product(s) offered is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the offeror shall so state and shall list the country of origin. Offerors shall provide the information required by FAR 52.212-1 (Jan 2004), Instructions to Offerors - Commercial, which is incorporated by reference. FAR 52.212-4    (OCT 2003), Contract Terms and Conditions-Commercial Items is applicable. It will be incorporated by reference in resultant contract.      FAR 52.212-5    (OCT 2003), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference:      52.219-6, Notice of Total Small Business Set-Aside (June 2003)    52.232-30, Installment Payments for Commercial Items (Oct 1995 ) 52.232-34, Payment by Electronic Funds Transfer-Other Than Central Contractor Registration (May 1999)    The following additional clauses are incorporated by reference: 52.222-41, Service Contract Act of 1965, as Amended (May 1989)    52.216-18                Ordering (Oct 1995) (a) May 1, 2004 through April 30, 2009, (b) N/A, and          (c)    N/A    52.216-19       Ordering Limitations (Oct 1995) Minimum order (a) N/A    Maximum Order, (b)1    $88,000.00 (b)2    N/A,    (b)3    N/A,    (c)      N/A, and (d) N/A . 52.216-22              Indefinite Quantity (Oct 1995)      (a) (b) (c) and (d) April 2005.            52.223-3      Hazardous Material Identification and Material Safety Data.    (Jan 1997) Alternate I (Jul 1995) The FAR may be obtained via the Internet at URL:        http://www.arnet.gov/far/              The NFS may be obtained via the Internet at URL:                http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm                    The Government?s minimum requirement is $ N/A and the Contractor?s maximum obligation is $440,000.00 The contract will be funded on a delivery order basis.      Delivery orders issued under this contract shall not exceed the cumulative amount of $440,000.      The Contractor is not obligated to honor any individual delivery order exceeding $88,000 per year providing said delivery order is returned in accordance with Federal Acquisition Regulation (FAR) clause 52.216-19, Delivery Order limitation. All contractual and technical questions must be in writing via e-mail to Chivonne R. Everette, chivonne.r.everette@nasa.gov, or via fax at 281-483-9741 by 3pm (CST), March 3, 2004.    Telephone questions will not be accepted.    Questions will be answered by March 8, 2004.      All offerors must submit a complete package to be considered for a contract, package shall include:    technical proposal, completed standard form 1449, pricing form, past performance sheets, and reps and certs.    Please provide THREE (3) copies of your technical proposal and ONE (1) original price proposal.      All proposals must be received and dropped off at Building 111 not later than Friday, March 19, 2004 at 4pm.          BASELINE REQUIREMENTS: The following requirements established below are the government?s baseline requirements: 1.        PRICE PROPOSAL:    Submit one (1) copy of the required price proposal (including the firm fixed price offer to perform the model delivery order and the associated pricing information required by this solicitation), as follows:      a.      Price Breakdown FORMS:      You must provide:                        i.          A price breakdown for the delivery order using the Pricing Form included as an attachment, with original signature by an officer of your company authorized to bind your company.          ii.    Provide a separate form for the base bid and each contract line item (CLIN).            b.        Supplementary Pricing Information:                i. Proposals shall comply with the applicable Federal Acquisition Regulation (FAR) and NASA FAR Supplement regulations and governing statutory requirements.              ii. All pricing or estimating techniques used shall be clearly explained on a separate sheet (including factors, percentages, projections, rates, ratios, etc.) and shall support the offered price in such a manner that review, computation, and verification can be accomplished quickly.    2.          Three Past Performance references          a.          Provide information related to relevant experience and past performance for a minimum of three (3) and a maximum of five (5) completed or substantially completed contracts that you consider most relevant to this effort (for purposes of determining what previous contract experience is relevant to the work contemplated by this RFP, offerors should carefully examine the model delivery order provided, as well as the list of sample projects included as RFP Attachment).          b.      These contracts should have occurred within the last 3 years, and if possible, should represent a broad range of technical complexity and contract dollar amount within the minimum and maximum contract values specified herein, with emphasis on higher dollar value projects. 3.          Contractor shall provide proof of EPA approval and documentation regeneration process. 4.              Contractor shall submit written procedures that will be implemented to achieve quality on the project and in accordance with the Quality Control (QC) Plan.              a.            These procedures shall fully describe the methods and means to be used to control the quality of the work to include but not limited to the following:       i.              identify a Quality Control System Manager, who shall be responsible for the implementation of total quality management.                ii.        Identify the inspection methods that will be implemented, which provides for reviewing of fabrication, controls, certifications, and documentations of operations, inspection, and test records, including those of subcontractors.            b.          The procedures shall address tracking of the correction of nonconforming articles from first identification through remediation and prevent the defective work from being built upon or concealed.    The procedures developed will include, at a minimum,          i.        A means of identifying the deficiency in the field,          ii. Remedial action taken or recommended,                    iii.      A system of feedback to prevent reoccurrence, and                    iv.    Documentation of:                          1.      The problem            2.      Actions to correct the problem               3.       Date problem was executed                    4.       Date action completed                  5.      If the completed action was to the satisfaction of the Contracting Officer. 5.    Contractor shall provide a detailed safety and occupational health plan per NASA FAR Supplement 1852.223-73 (May 2001)                a.    The Offeror shall submit information on all previous OHSA-reportable mishaps that have occurred in the past 2 years to include the following:              i.            Address any fatalities that might have occurred; identify whether the investigation has been completed and the results;       ii.       The cause of the safety mishaps;          iii.      Describe the corrective action taken and when it was implemented, or if not yet implemented, the planned date for implementation. VALUE CHARACTERISTICS:    The following value characteristics established below are what the Government considers to be valuable in an offer.      Submission of responses to the value characteristics is not required to establish minimum acceptability. The following value characteristics establish what the Government considers to be valuable in an offer above and beyond the baseline requirements.      All offers meeting the minimum baseline requirements above will be judged against these value characteristics.    Price (including evaluated price elements) and technical (including past performance) will be considered equal in importance and will not be assigned weights.    On those value characteristics you choose to provide, you should provide adequate information for evaluation. The following value characteristics that are applicable to this procurement will be evaluated according to MEETS, FAILS to MEET, or EXCEEDS:       1.        Experience in the business of servicing deionized water systems for the last five years. 2.          Past Performance      a.          Experience and positive past performance on design-build projects as well as standard construction projects may be considered a value enhancement.            b.            Evidence of above-average innovation or efficiency in performance of the work.            c. Federal contract experience. EVALUATION PROCESS: The Government will evaluate offers in two general steps: 1.      An initial evaluation will be performed to determine if all required information has been provided and the offeror has made a reasonable attempt to present an acceptable offer.    Offerors may be contacted only for clarification purposes during the initial evaluation.    Offerors determined not to be acceptable shall be notified of their rejection and the reasons therefore and excluded from further consideration. 2. All acceptable offers will be evaluated against the statement of work in this solicitation and the value characteristics listed above.      Based on this evaluation, the Government has the option, depending on the specific circumstances of the offers received, to utilize one of the following methods:    (1) make selection and award without discussions; or (2) after discussions with all finalists, afford each offeror an opportunity to revise its offer, and then make selection.      Selection and award will be made to the offeror which will be most advantageous to the Government, with consideration given to the factors of proposed technical merit, price, quality control, and past performance.    It is critical that offerors provide adequate detail to allow evaluation of their offer.    (SEE FAR 52.212-1(b)).        Offerors must include completed copies of the provision at 52.212-3, Offeror Representations and Certifications    - Commercial Items with their offer. These may be obtained via the internet at URL:           http://ec.msfc.nasa.gov/msfc/pub/reps_certs/            .    These representations and certifications will be incorporated by reference in any resultant contract. PRE-PROPOSAL ORGANIZED SITE VISIT INFORMATION Date:    Friday, February 27, 2004                                Time: 9:00 a.m.            Location: Bldg 45, Room 751. Offerors shall report to NASA Johnson Space Center, Building 110 for badging and clearance at least one hour prior to appointment.      Offerors must bring a valid I.D and a drivers license. Attendance is not mandatory.    Please contact Chivonne Everette via email or fax to confirm attendance by COB February 25, 2004 by 1:00pm CST. An ombudsman has been appointed -- See NASA Specific Note "B". Prospective offerors shall notify this office of their intent to submit an offer via e-mail to chivonne.r.everette@nasa.gov.    It is the offeror's responsibility to monitor the following Internet site for the release of solicitation amendments (if any):                    http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=C&pin=73                  .    Potential offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any). Any referenced notes may be viewed at the following URLs linked below. ATTACHMENTS Attachment 1:            Model Contract (SF 1449) (COMPLETE AND SUBMIT) Attachment 2:       Pricing Form    (COMPLETE AND SUBMIT) Attachment 3:              Past Performance (Complete and Submit)        
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