SOLICITATION NOTICE
99 -- Hotel, Conference Space, and AV Equipment for the 2004 National Site Assessment Symposium
- Notice Date
- 2/20/2004
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Site Evaluation & Enforcement Section, 1200 Pennsylvania Avenue, Nw, Washington, DC 20460
- ZIP Code
- 20460
- Solicitation Number
- RFQ-DC-04-00108
- Response Due
- 2/25/2004
- Archive Date
- 3/25/2004
- Point of Contact
- Point of Contact, Julie Koo, Purchasing Agent, Phone (202) 564-6675
- E-Mail Address
-
U.S. Environmental Protection Agency
(koo.julie@epa.gov)
- Description
- NAICS Code: 721110 Performance Work Statement U.S. Environmental Protection Agency (EPA) National Site Assessment Symposium INTRODUCTION The hotel shall provide lodging, meeting space, and audio visual equipment in San Diego, CA, Sunday night through Friday night, for the 2004 National Site Assessment Symposium. The agenda for the event will be provided to the selected facility. The symposium can be held in any of the following weeks: Preferred Week-June 27 through July 2 May 9 through May 14 May 16 through May 21 June 20 through June 25 SPECIFICATIONS AND OTHER CONSIDERATIONS: The hotel shall provide the following rooms and equipment. Sleeping Room Capacity: The hotel shall make available 755 regular room nights with a maximum of 175 rooms per peak nights. All rooms must be at the government-per diem rate or less. Hospitality Suite: Hospitality suite style meeting and networking space for use for speaker prep, impromptu break-out sessions and evening session, on reserve 24 hours. It must be available Monday evening, Tuesday, Wednesday, and Thursday of the week selected. Ball Room: One ball room that will be used for plenary sessions and town meetings that can seat 300, both, theater and classroom styles, and accommodate audio/visual requirements. The ball room will be used at the following dates and time: Tuesday of the week selected from 08:00-17:00-Classroom style Wednesday of the week selected from 08:00-12:00-Classroom style Wednesday of the week selected from 13:00-15:00-Theater style Function Rooms: Up to 11 various rooms available as specified below. All meeting rooms must be in close proximity to the registration area. Meeting rooms must have adequate sound proofing to avoid disruption of training classes by other facility activities. Meeting rooms must be ADA compliant. Meeting rooms must have a controllable lighting and room darkening so that training materials and AV equipment are easily viewable. 1. Three (3) breakout rooms, available Monday of the week selected from 08:00-17:00, must accommodate at least 40 participants classroom style, including standard AV equipment. 2. Three (3) breakout rooms, available Wednesday of the week selected from 15:00-17:00, must accommodate at least 40 participants classroom style, including standard AV equipment. 3. One (1) breakout room, available Thursday of the week selected from 8:00-17:00, must accommodate at least 50 participants square/rectangle style, including standard AV equipment. 4. Two (2) breakout rooms, available Friday of the week selected from 8:00-16:00, must accommodate at least 20 and 30 participants square/rectangle style, including standard AV equipment. 5. One (1) exhibit/poster room, centrally located, securable at night. Must be on reserve 24 hours. 6. One (1) secure storage, staging, and distribution room for training material. Must be on reserve 24 hours. Registration Area: Centrally located registration. Registration area must have telephone line and be in the same area as the meeting rooms for the full week. Audio/Visual Equipment: A complete list of available audio/visual equipment and prices should accompany the RFQ for costing purposes. Food and Beverage: The hotel shall provide morning and afternoon break refreshments each day. Other Considerations: Restaurants and Attractions nearby. Lodging and Training Facilities shall be under "one-roof." Business center on property. Provide a quote on how your hotel will meet the requirements stated above. Offerors must be listed on the national master list of approved accommodations. The national master list of all approved accommodations is compiled, periodically updated, and published in the Federal Register by FEMA. Additionally, the approved accommodation list is available on the U.S. Fire Administrations Internet site at http://www.usfa.fema.gov/hotel/index.htm. Email RFQ's will be accepted, RFQ's shipped via commercial carrier such as Federal Express or UPS will be accepted, mail sent to EPA via US Postal Service is subject to delays because of security screening; please note the different addressing requirements. Electronic RFQ's are recommended. Dates are not flexible. RFQ's will be accepted until 12:00 noon, February 25, 2004. EPA will make a Best Value Judgement based on RFQ and information collected. RFQ'S may be sent to Hyun Koo. By Email: koo.hyun@epa.gov Or by overnight commercial carrier to: Hyun Koo-MC3805R US Environmental Protection Agency 1200 Pennsylvania Ave, NW Washington, DC 20460 Or by US Mail to: Hyun Koo-MC3805R US Environmental Protection Agency 1200 Pennsylvania Ave, NW Washington, DC 20460 Note: All mail sent to EPA via US Postal Service is irradiated prior to delivery; anticipate 2-3 weeks for delivery and damage similar to exposure to high heat. Questions and Quotes may be directed to: Hyun (Julie) Koo Email: koo.hyun@epa.gov Fax: 202-565-2558
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/EPA/OAM/HQ/RFQ-DC-04-00108/listing.html)
- Record
- SN00527297-F 20040222/040220232542 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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