SOLICITATION NOTICE
X -- Conference and Meeting Facility
- Notice Date
- 3/12/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office, SSMC4 - Room 7601/OFA61 1305 East West Highway, 7th Floor, Silver Spring, MD, 20910
- ZIP Code
- 20910
- Solicitation Number
- NA-AA0800-4-00007
- Response Due
- 3/19/2004
- Archive Date
- 4/3/2004
- Point of Contact
- Rubie King, Contract Specialist, Phone 301-713-0820 x164, Fax (301) 713-0806, - Linda Brainard, Contracting Officer, Phone 301-713-0820, Fax 301-713-0806,
- E-Mail Address
-
rubie.b.king@noaa.gov, Linda.D.Brainard@noaa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number NA-AA0800-4-00007 is issued as a request for quotation. This acquisition is being solicited under full and open competition. On May 6-7, 2004, the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA) will host Senior Executive?s Retreat. This solicitation is for the services of a conference and meeting facility to host the SES Retreat. The conference facility must be located within a two-hour drive from Washington D.C. and accommodate as many as 160 attendees. The facility must provide an inclusive Government Meeting Package (meeting rooms, audio visual equipment, continental breakfast, light refreshments for morning and afternoon breaks, working lunch) as well as sleeping rooms for all attendees. Please note that the full block of up to 160 sleeping rooms at the Federal Government per diem rate will be needed for the evening of May 6, 2004 - 160 rooms. Approximately ? of the attendees may arrive a day early, and a majority of the attendees may stay the evening of May 7th. The final overnight room arrangements will be made directly by the attendees upon check-in. The conference and meeting facility must provide accessible facilities under the American Disabilities Act, must hold current compliance with the Hotel and Motel Fire Safety Act of 1990 (FEMA). Additionally, the facility must meet the following requirements: 1) Availability of conference and meeting facility space and overnight rooms on the specified dates; 2) Location of the facility must be within 2 hours drive time from Washington, D.C.; 3) Provide general session meeting room for 160 attendees, setup in round or classroom style; 4) Provide breakout rooms sufficient to comfortably accommodate as many as 17 separate working groups on each day of the conference, setup in round/group discussion style; 5) Provide registration area adjacent to meeting/breakout rooms; 6) Provide a separate dining area (round setup) to accommodate all attendees for seated, working lunch on May 6-7th; 7) Provide breakfast and dinner for all overnight attendees as well as AM/PM light refreshments for all attendees on May 6-7th; 8) Provide standard audio visual equipment (overhead projector package with screen (capable of hookup to a laptop), flip chart with markers, podium with markers) and allow NOAA to provide some of its own equipment for use. Please provide a Per Person Per Day Inclusive Rate for the Government Meeting Package along with commercial (discounted) rate sheet reflecting individual pricing to allow addition or subtraction of portions of services as needed. The resulting purchase order will be negotiated on a firm fixed price. The award will be made on a best value basis using simplified acquisition procedures. Evaluation factors include the following: 1) Location - Facility located within two-hour drive time from Washington, D.C beltway with sufficient parking to accommodate all guests; 2) Approach ? Degree that the facility and support services meets the overall meeting requirements and supports the comfort and convenience of the attendees; 3) Past Performance - Experience with large government training conferences; and Price - Inclusive Government Meeting Package. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-14. The provisions and clauses may be downloaded at http://www.arnet.gov/far. The following provisions and clauses apply to this solicitation: FAR 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and there is no addenda to this provision; FAR 52.212-2, Evaluation - Commercial Items - The government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: (i) location, (ii) approach; (iii) past performance, (iv) price; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - Offerors must include a completed copy of Offeror Representations and Certifications along with the offer including identification of business size and socioeconomic status (NAICS Code 721110); FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition and there is no addenda to this provision; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition. The following additional FAR clauses are applicable to this acquisition: 52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I; 52.222-26, Equal Opportunity; 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Disabled Veterans and Veterans for the Vietnam Era; 52.232-1, Payments; 52.232-34, Payments by Electronic Funds Transfer - Other than Central Contractor Registration; 52.232-38, Submission of Electronic Funds Transfer Information with Offer; 52.249-2, Termination for Convenience of the Government (Fixed Price) (Short Form). All responsible sources that can meet the requirements and provide the items as listed above may respond to this solicitation by submitting a proposal on company letterhead along with capabilities information (location, guest amenities, banquet/meeting facilities, a/v equipment and services, dining options, terms and conditions, pre-existing conference/meeting packages, and comparable past performance) addresses to Rubie King, 1305 East-West Highway, Mail Stop OFA-65, Station 7126, Silver Spring, Maryland 20910. Phone (301) 713-0820x164. Offers shall be postmarked or received no later than March 25, 2004. Responses can also be faxed to (301) 713-0808 or emailed to rubie.b.king@noaa.gov. Electronic submissions to the above email address are preferred. Questions regarding this announcement shall be submitted to Ms. King no later than March 19, 2004.
- Place of Performance
- Address: Silver Spring, MD
- Zip Code: 20910
- Country: United States of America
- Zip Code: 20910
- Record
- SN00543754-W 20040314/040312215027 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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