SOLICITATION NOTICE
U -- THREE ROLE MODEL TOUR
- Notice Date
- 3/25/2004
- Notice Type
- Solicitation Notice
- NAICS
- 611710
— Educational Support Services
- Contracting Office
- Department of the Air Force, United States Air Force Europe, USAFE Contracting Squadron, USAFE Contracting Squadron UNIT 3115, APO, AE, 09094-3115
- ZIP Code
- 09094-3115
- Solicitation Number
- Reference-Number-F9HQSV40360200
- Response Due
- 3/31/2004
- Archive Date
- 4/15/2004
- Point of Contact
- Shirley Duff, Mrs, Phone (49) 631 536 8638, Fax (49) 631 536 8413/8414, - Geraldine Humphrey, Mrs, Phone (49) 631 536 8411, Fax (49) 631 536 ,
- E-Mail Address
-
Shirley.Duff@ramstein.af.mil, Geraldine.Humphrey@ramstein.af.mil
- Description
- PLEASE NOTICE!!!!!THIS IS A RFQ (REQUEST FOR QUOTE) THE DEADLINE FOR SUBMITTING QUOTES OR PROPOSALS IS 31 MAR 04. STATEMENT OF WORK THREE ROLE MODEL TOUR 1. SCOPE OF WORK 1.1 Contractor shall provide three (3) Role Model tours in support of the USAFE Extreme Summer program, to include motivational presentations, personal appearances, clinics and workshops, publicity and autograph signings, and other promotional appearances as required by specific locations. The tours will feature the following individuals or a mutually agreed upon substitute/equivalent: NFL Wide Receiver Hines Ward; Olympic Medalist and Swimmer Dara Torres; and, Olympic Gold Medalist and Speedskater Apollo Ohno. 1.2 Contractor shall provide at each USAFE base specified in paragraph 1.9 below, one full day of personal appearances. Contractor will report to each base at a time mutually agreed to by HQ USAFE/ SVP based on the requirements of each base. Contractor and HQ USAFE/SVP will agree to arrival times at bases and fully coordinate with the each base?s respective point of contact. 1.3 If the Contractor is injured or becomes ill prior to the start or during the tour, the tour will continue when Contractor is able. If Contractor?s unfortunate situation persists; a reasonable effort will be made to re-schedule the appearance on the same day. If no replacement appearance is feasible, the appearance fees will be renegotiated and the contract modified accordingly. 1.4 Contract will be re-negotiated if terms and conditions are affected by an act of terrorism or natural disaster. 1.5 Contractor shall provide promotional materials in a digital format to SVPM (Marketing), to include publicity releases, photographs, etc. by a pre-determined, specified date. 1.6 Contractor shall guarantee that he/she will conduct him or herself in a professional manner at all times. Contractor?s appearance must adhere to common standards of decency and good taste. Emphasis is placed on the contractor setting a good example for the military community. Physical contact between the contractor and military members/youth will only take place for reasons of instruction or safety. The presence of alcohol during a performance, drugs or weapons will not be tolerated. 1.7 Contractor shall promote the Extreme Summer sponsors that are connected directly with the program. Other sponsors contractually connected with the celebrity must be made known to and pre-approved by HQ USAFE/SVP prior to tour commencement. Contractor?s sponsors must be approved by HQ USAFE/SVP and will not conflict/compete with Extreme Summer sponsors or DoD regulations and policies. Promotional items for sale must be pre-approved by HQ USAFE/SVP before the start of the tours. 1.8 Contractor shall be available for press, TV and radio appearances, autograph sessions, photo opportunities and other personal appearances endorsing the Extreme Summer program. Contractor will allow all publicity photos to be published in promotional materials. Contractor will be given promotional material about Extreme Summer and should be knowledgeable about the program prior to any scheduled appearances. 1.9 Tour Locations: Aviano Italy; Brunssum Netherlands; Buechel Germany; Croughton UK; Fairford UK; Geilenkirchen Germany; Ghedi near Vicinza Italy; Incirlik Turkey; Izmir Turkey; Kalkar Germany; Kleine Brogel Belgium; Lajes Azores; Lakenheath UK; Mildenhall UK; Menwith Hill UK; Molesworth UK; Moron Spain; Rhein Main Germany; Ramstein Germany; Spangdahlem Germany; Stavanger Norway; and Volkel Netherlands. Tour starts 03 Jun 04 and ends 10 Aug 04, dates and locations are subject to change pending logistical requirements but must be performed in the specified month. ROLE MODELS TOUR ITINERARY WILL BE E-MAILED UPON REQUEST. 1.10 Contractor agrees to provide HQ USAFE/SVP information as needed for Letters of Introduction (Base Entry paperwork) for all members of the traveling party: Official Name, SSAN/Identification number, Passport Number, home address and scanned passport photo pages. 1.11 Contractor agrees to pay for all meals and lodging, on or off base, during the contracted length of tour. 1.12 Contractor agrees to pay for all medical expenses arising from pre-existing conditions, sudden illness or accidents occurring during the contract period of the tour. 1.13 Contractor agrees to pay for all commercial air travel costs, to include air travel from the US and within Europe and Turkey. Contractor agrees to pay for any excess baggage costs incurred by contracted personnel. Funds for travel are included in the contract. HQ USAFE/SVP will fund any USAFE escort travel costs. 1.14 USAFE Services will provide the Contracting Officers and Accounts Payable section a receiving report upon completion of each tour to ensure the contractor is paid within 15 days after receipt of Contractors?s invoice for each tour. 2. SPECIAL REQUIREMENTS/LAWS PECULIAR TO THE PERFORMANCE OF THE SERVICE 2.1 Each base will provide, if available, a public address (PA) system with CD or cassette tape deck and low-volume background music, and or headset with clip-on microphone, microphone for announcer, autograph table (skirted) sharpie marking pens and good lighting. 2.2 Each location will provide adequate crowd control and security before, during and after appearances. 2.3 HQ USAFE Services will promote the tour prior to show dates to the best of their ability. HQ USAFE SVP will also provide autograph cards for each celebrity. 2.4 HQ USAFE Services will provide Letters of Introduction for installation access to all bases during the period of each tour. 2.5 HOURS OF OPERATION: Contractor and HQ USAFE/SVP will agree to appearance times based on requirements at each designated performance location. However, appearance time shall not exceed 8 hours per day.
- Place of Performance
- Address: Listed in SOW (Statement of Work)
- Country: Europe
- Country: Europe
- Record
- SN00554200-W 20040327/040325212246 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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