SOLICITATION NOTICE
N -- STARDUST CLEANROOM
- Notice Date
- 4/15/2004
- Notice Type
- Solicitation Notice
- NAICS
- 423390
— Other Construction Material Merchant Wholesalers
- Contracting Office
- NASA/Lyndon B. Johnson Space Center, Houston Texas, 77058-3696, Mail Code: BH
- ZIP Code
- 00000
- Solicitation Number
- NNJ04060551Q
- Response Due
- 5/15/2004
- Archive Date
- 4/15/2005
- Point of Contact
- Seena K. Mathews, Contract Specialist, Phone (281) 483-4202, Fax (281) 483-4066, Email seena.k.mathews@nasa.gov - Kelly R. Wilcutt, Contracting Officer, Phone (281) 244-7890, Fax (281) 483-4173, Email kelly.r.wilcutt@nasa.gov
- E-Mail Address
-
Email your questions to Seena K. Mathews
(seena.k.mathews@nasa.gov)
- Description
- This notice is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. This notice is being issued as a Request for Quotations (RFQ) for an ISO Class 6 hardwall modular change room required by the Johnson Space Center (JSC) Curation team for clean storage and processing of Stardust samples. This cleanroom shall be erected within existing space in Building 31 of the JSC. This cleanroom is hereafter referred to as the ?Stardust Cleanroom.? The provisions and clauses in the RFQ are those in effect through FAC 22: 04/05/04. This procurement is a total small business set-aside. See Note 1. The NAICS Code and the small business size standard for this procurement are 423390 and 500 employees, respectively. The Offeror shall state in their offer their size status for this procurement in FAR 52.212-3 ?Offeror Representations and Certifications ? Commercial Items (JAN 2004).? All responsible sources may submit an offer which shall be considered by the agency. The DPAS rating for this procurement is DO-C9. Delivery to the Johnson Space Center (JSC) is required within 30 days after receipt of offer, or May 15, 2004. [NOTE: Please read below for FAR Clause 52.212-1 ADDENDA, Paragraph (J), entitled, ?Submission of Offers ? Delivery Instructions?]. Delivery of the proposal shall be FOB Destination to the JSC. Offers for the item(s) described above are due by 12:00 p.m. noon, Central Standard Time, or local time, May 15, 2004, to the Johnson Space Center, 2101 NASA Parkway, Houston, TX 77058, and must include, solicitation number, FOB destination to this Center, proposed delivery schedule, discount/payment terms, warranty duration (if applicable), taxpayer identification number (TIN), identification of any special commercial terms, and be signed by an authorized company representative. In addition, offers must include what is notated in FAR 52.212-1 ADDENDA, Paragraph (K), item (9). [NOTE: Please read below for FAR Clause 52.212-1 ADDENDA, Paragraph (J), entitled, ?Submission of Offers ? Delivery Instructions?]. Offerors are encouraged to use the Standard Form 1449, Solicitation/Contract/Order for Commercial Items form found at URL: http://servermpo.arc.nasa.gov/Services/NEFS/NEFSHome.tml OFFEROR SHALL PROVIDE THE INFORMATION REQUIRED BY: FAR 52.212-1 (JAN 2004), Instructions to Offerors-Commercial, which is incorporated by reference. ADDENDA to FAR 52.212-1 are as follows: ADDENDA: (A) PERIOD OF ACCEPTANCE OF OFFERS. The Offeror agrees to hold the prices in its offer firm for 60 days from the date specified in the receipt of offers. (B) 52.214-34 SUBMISSION OF OFFERS IN THE ENGLISH LANGUAGE (APR 1991). (C) 52.214-35 SUBMISSION OF OFFERS IN THE U.S. CURRENCY (APR 1991). (D) 52.215-5 FACSIMILE PROPOSALS (OCT 1997) NOTE: Please contact either Seena Mathews, Contract Specialist, at 281-483-4202, or Kelly R. Wilcutt, Contracting Officer, at 281-244-7890, to insure that someone is able to receive the facsimile prior to sending it. The telephone number of receiving facsimile equipment is: 281-483-4066 or 281-483-4173. (End of Provision) (E) NFS 1852.233-70 PROTESTS TO NASA (OCT 2002) (F) NFS 1852.215-84 OMBUDSMAN (OCT 2003) (G) NFS 1852.223-72 SAFETY AND HEALTH SHORT-FORM (APR 2002) (H) NFS 1852.223-75 MAJOR BREACH OF SAFETY AND SECURITY (FEB 2002) (I) SUBMISSION OF OFFERS ?DELIVERY INSTRUCTIONS (a) Due to heightened security measures in force at the Johnson Space Center (JSC), and to ensure timely proposal submission, the following procedures shall be followed: (b) Offerors shall deliver proposals to Gate 4 at the Johnson Space Center (JSC), 2101 NASA Parkway, Houston, TX 77058-3696, no later than the designated due date, May 15, 2004, 12:00 p. m. noon, CST, local time. Each Offeror is encouraged to notify the Contracting Officer one day in advance of the proposal submission. (c) The following instructions for submission of proposals are designed to ensure proposal data is adequately protected against potential improper disclosure while concurrently insuring the physical security of JSC. The delivery process may require an hour or more for packages to be screened through security. After 2:30 p.m. local time, CST, incoming packages cannot be screened until the following business day. Any attempt by an Offeror to deliver a proposal on a weekend or on a Federal holiday shall be coordinated through the Contracting Officer at least 48 hours prior to the planned delivery date. While the Offeror may use a commercial provider for delivery services, the Offeror shall insure that its proposal is delivered in a manner that fully complies with the requirements of this solicitation provision and any other proposal delivery instructions in this RFO. Failure to comply could delay the proposal delivery or allow it to be handled by unauthorized or non-Government personnel. Proposals must be hand delivered to comply with security requirements and to insure that your proposal data is not compromised. Offerors are advised that proposals sent by commercial carrier or through the U.S. Postal Service are subject to being opened and inspected by non-Government personnel. As used herein, the term ?non-Government personnel? refers to all personnel not employed directly by the U.S. Government, and includes employees of Government contractors. (d) To expedite delivery, each box or proposal package containing proposal information shall be clearly marked with the following information: ?Proposal Data ? Source Selection Sensitive -- DO NOT OPEN Submitted by [Offeror?s Identity] in response to [RFO#NNJ04060551Q] Box ___ of ___. Civil Service Points of Contact: [Kelly R. Wilcutt, Contracting Officer, phone number: 281-244-7890, Building 45, room 100N] [Seena K. Mathews, Contract Specialist, phone number: 281-483-4202, Building 45, room 100A] (e) To deliver a proposal to JSC, Offerors shall do so by first entering JSC at Gate 4. Offerors are advised that entry through any other gate could result in excessive delays or searches of vehicle contents by non-Government personnel. Anyone delivering a proposal, including persons having authorized access to JSC, may be subjected to searches or delays when attempting to enter through a gate other than Gate 4. Gate 4 can be reached by traveling east on Bay Area Boulevard from Interstate Highway I-45. Turn right off of Bay Area Boulevard at Space Center Boulevard and enter the Johnson Space Center at the first entrance on the right. Gate 4 is open from 6:00 a.m. local time. Upon entering the site, Offerors will encounter a security guard posted at Gate 4. Offerors shall advise the guard posted at Gate 4 that they are delivering a proposal and should receive instructions to proceed to a security checkpoint (Post 12). Since all incoming freight is screened, to avoid delays Offerors are encouraged to limit vehicle contents to the proposal being delivered. (f) Upon arriving at the security checkpoint (Post 12) each Offeror shall verify with the guard that an authorized civil service point of contact has been requested to meet the Offeror at Post 12 to take delivery of the proposal. The time when the authorized civil service point of contact has been notified by a security guard that an Offeror has arrived with a proposal will determine the official proposal submission time. Offerors are encouraged to schedule delivery at least 2 hours before the cutoff time to ensure that their proposal is properly acknowledged as on time by the authorized civil service point of contact. The cutoff time for proposal submission is 12:00 p.m. noon, CST, local time, on the due date designated in paragraph (b) of this provision. Upon arrival of the civil service point of contact, the packages will be screened and the authorized civil service point of contact will take delivery of the proposals at that time. (End of provision) (K) PROPOSAL INSTRUCTIONS: The following information is required from the Offerors: 1. The Offeror shall submit cleanroom assembly plans/sketches. These plans shall include details on how the cleanroom system filtration, lighting, and smoke detection will meet the requirements outlined in the Statement of Work (SOW). 2. Materials are highly restricted inside Curatorial Facilities; therefore, a complete list and samples of all materials (i.e., windows, window gaskets, sealants, flooring, etc.) shall be submitted to NASA with proposal package. Use of cleanroom approved products is required (specifically, Dow Corning 732 sealant is an approved caulking material). 3. The Offeror may meet with NASA personnel at JSC at any time prior to the RFO due date to verify field dimensions and review project scope. Please visit URL http://jsc-web-pub.jsc.nasa.gov/bd01/scr/default.asp for contact information to arrange for this visit. 4. The Offeror shall provide information on no more than three contracts involving installation of cleanrooms at other Government or NASA sites, listing contract number, contract value, customer name and point of contact (including address, telephone and fax numbers and e-mail address, if available), description of the service provided and status of the contract. If the Offeror does not have Government experience, then provide non-governmental experience. Offerors will not be penalized for lack of Government contracting experience. 5. Efforts should be made to keep offers as brief as possible, concentrating on substantive information essential for a proper evaluation. Technical information shall not exceed 3 pages. This page count does not include #1, #2, and #4 above, and #6 below. 6. The Offeror?s proposal shall briefly describe the qualifications and experience of the personnel to be assigned to the project. In addition, the Offeror shall provide documentation of training and certification to assemble/install the cleanroom described in the SOW. 7. Facsimile or email offers are acceptable, except that #2 above, samples, must be submitted in accordance with FAR Clause 52.212-1, Paragraph (g) and FAR Clause 52.212-1 ADDENDA, Paragraph (J) entitled, ?Submission of Offers ? Delivery Instructions.? 8. Offeror proposal should include items 1, 2, 4, 5, 6, and 7 above, including 52.212-3 Representations and Certifications ? Commercial Items, and a signed copy of SF 1449. 52.212-2 EVALUATION ? COMMERCIAL ITEMS (JAN 1999) The Government will award a contract resulting from this solicitation to the responsible Offeror and whose offer (1) meets all requirements in the Statement of Work (SOW) and whose offer (2) presents the best combination of price and qualitative value to the Government. This procurement shall be conducted utilizing Best Value Selection (BVS), which seeks to select an offer based on the best combination of price and qualitative merit of the offers submitted and reduce the administrative burden on the Offerors and the Government. BVS takes advantage of the lower complexity of Mid-Range procurements and predefines the value characteristics that will serve as the discriminators among offers. BVS evaluation is based on the premise that, if all offers are of approximately equal qualitative merit, award will be made to the Offeror with the lowest evaluated price (fixed-price contracts). However, the Government will consider awarding to an Offeror with higher qualitative merit if the difference in price is commensurate with added value. Conversely, the Government will consider making award to an Offeror whose proposal has lower qualitative merit if the price (or cost) differential between it and other proposals warrants doing so. The Statement of Work (SOW) serves as the Government?s baseline requirements. Those offers determined to meet the baseline requirements will be judged against the value characteristics listed below which establish what the Government considers to be valuable in an offer beyond the baseline requirements. The value characteristics are performance based and permit selection of the offer, which provides better results for a reasonable increase in price. All these factors combined are approximately equal to price or cost. On those value characteristics the Offeror chooses to provide, adequate information should be submitted to permit proper evaluation. The following value characteristics are applicable to this procurement: 1. Past experience installing cleanrooms used for curation of astromaterial samples. 2. Past experience installing cleanrooms at other Government or NASA sites. 3. Maximize use of the ISO Class 5 laboratory space within the existing ISO Class 7 space. 4. Cleanroom wall grilles and FFUs designed for ease in maintenance/filter access. 5. Warranties for HEPA fan filter units, pressure monitoring gauge, and smoke detection system. 6. Schedule. The Government will evaluate offers in two general steps: Step One ? An initial evaluation will be performed to determine if all required information has been provided and the Offeror has made a reasonable attempt to present an acceptable offer. Offerors maybe contact only for clarification purposes during the initial evaluation. Offerors determined not to be acceptable shall be notified of their rejection and the reasons therefore and excluded from further consideration. Step Two ? All acceptable offers will be evaluated against the specifications/Statement of Work (SOW) in the model contract attached to this solicitation and the value characteristics listed above. Based on this evaluation, the Government has the option, depending on the specific circumstances of the offers received, to utilize one of the following methods: (1) make selection and award without discussions; or (2) after discussions with all finalists, afford each Offeror an opportunity to revise its offer, and then make selection. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) If the end product(s) offered is other than domestic end product(s) as defined in the clause entitled "Buy American Act -- Supplies," the offeror shall so state and shall list the country of origin. FAR 52.212-4 (OCT 2003), Contract Terms and Conditions-Commercial Items is applicable. ADDENDA to FAR 52.212-4 are as follows: ADDENDA: A. STARDUST CLEANROOM - ACCEPTANCE CRITERIA Before Government acceptance (the cleanroom system operability and capability shall be demonstrated at NASA JSC. Below are the Demonstration Operation Conditions and the Demonstration Success Criteria that outline the requirements for Government acceptance of the Stardust cleanroom. I. Demonstration Operating Conditions: 1. The Contractor shall conduct a review of the cleanroom system shortly after assembly completion. 2. The Government will note deficiencies in cleanroom system construction, and the Contractor shall fix all deficiencies within 5 working days of being informed of such deficiencies. 3. The Contractor shall demonstrate that the cleanroom system meets specified ISO cleanliness standards. 4. The Contractor shall demonstrate that the cleanroom system achieves positive pressure. II. Demonstration Success Criteria: 1. The cleanroom system demonstration is declared a success when: a. All noted deficiencies are closed. b. All items listed in section B of the Deliverable Items List have been received. 2. A maximum of one day on the part of the Contractor shall be dedicated to the cleanroom system review. B. INSPECTION AND ACCEPTANCE This clause is in accordance with Clause 52.212-4 entitled ?Contract Terms and Conditions? paragraph (a) ?Inspection and Acceptance.? Upon successful demonstration of the operating conditions and success criteria identified in Clause A.1 ?Stardust Cleanroom ? Acceptance Criteria,? at the determination of NASA, the Contractor shall tender the DD Form 250 to NASA, in accordance with NFS Clause 1852.246-72. Government acceptance will be evidenced by the Contracting Officer?s Technical Representative?s (COTR) signature concurrence on the ?Material Inspection and Receiving Report? NASA Form DD 250. (C) NFS 1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT (AUG 2003) (D) ADDITIONAL INSTRUCTIONS ? MATERIAL INSPECTION AND RECEIVING REPORT The Contractor shall notate the following address on the Form DD 250, in accordance with NFS Clause 1852.246-72 ?Material Inspection and Receiving Report?: Ship To: NASA Johnson Space Center Attn: Transportation Officer/Building 421 2101 NASA Parkway Houston, TX 77058 Mark For: Building 31 Attn: Lisa Vidonic/Contracting Officer?s Technical Representative Phone: 281-483-2630 (E) NFS 18.52.215-84 OMBUDSMAN (OCT 2003) (F) JSC 52.232-90 SUBMISSION OF INVOICES (OCT 1993) Invoices shall be prepared and submitted in quadruplicate unless otherwise specified. Invoices shall contain the following information as applicable: contract and order number, item numbers, description of supplies or services, sizes, quantities, unit prices, and extended totals. Invoices shall be submitted to: NASA Johnson Space Center Attn: Seena Mathews, Contract Specialist/Mail Code: BH 2101 NASA Parkway Houston, TX 77058-3696 In the event that amounts are withheld from payment in accordance with the New Technology Clause or other provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made. (G) JSC 52.211-95 COMPLETION OF WORK (OCT 2001) All work required under this contract, including submission of all reports, shall be completed on ____________________. (H) FIXED PRICE The firm-fixed-price of this order is $________________________. (I) CONTRACTOR RESPONSIBILITY The Contractor shall be responsible for shipment of the Stardust Cleanroom components to the Building 31 Lab onsite at JSC. This also entails liability for any damage that may occur in transit from the Contractor?s facility to Building 31 at JSC. The Contractor?s responsibility remains in affect through completion of work. (J) FREIGHT ON-BOARD (F.O.B) DESTINATION Delivery of the Stardust Cleanroom components shall be accomplished via F.O.B. Destination. For purposes of this provision, the delivery destination is Building 31 Lab, onsite at JSC. FAR 52.212-5 (MAR 2004), Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items is applicable and the following identified clauses are incorporated by reference: _X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). _X_ (5)(i) 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644). _X_ (9) 52.219-14, Limitations on Subcontracting (Dec 1996) (15 U.S.C. 637(a)(14)). _X_ (14) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2004) (E.O. 13126). _X_ (15) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). _X_ (16) 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246). _X_ (17) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). _X_ (21) 52.225-1, Buy American Act-Supplies (June 2003) (41 U.S.C. 10a-10d). _X_ (24) 52.225-13, Restrictions on Certain Foreign Purchases (Dec 2003) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). _X_ (30) 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) (31 U.S.C. 3332). The FAR (Federal Acquisition Regulation) may be obtained via the Internet at URL: http://www.arnet.gov/far/ The NFS (NASA FAR Supplement) may be obtained via the Internet at URL: http://www.hq.nasa.gov/office/procurement/regs/nfstoc.htm ATTACHMENTS TO THE SOLICITATION: Any referenced notes (including the SOW, Exhibit A of the SOW, and Attachments A, B, and C) may be viewed at the following URL http://jsc-web-pub.jsc.nasa.gov/bd01/scr/default.asp 1) STATEMENT OF WORK (SOW) 2) EXHIBIT A to the SOW 3) ATTACHMENT A: DELIVERABLE ITEMS LIST 4) ATTACHMENT B: GOVERNMENT FURNISHED DATA 5) ATTACHMENT C: APPLICABLE DOCUMENTS LIST All contractual and technical questions must be in writing (e-mail or fax) to Seena K. Mathews, Contract Specialist, email address: seena.k.mathew@nasa.gov ; fax number: 281-483-4066, OR Kelly R. Wilcutt, Contracting Officer, email address: kelly.r.wilcutt@nasa.gov ; fax number: 281-483-4173, not later than May 10, 2004. Telephone questions will not be accepted. Offerors must include completed copies of the provision at 52.212-3, ?Offeror Representations and Certifications - Commercial Items? with their offer. These may be obtained via the Internet at URL: http://prod.nais.nasa.gov/eps/Templates/Commercial_Greater_Than_25K.doc . (NOTE: These representations and certifications will be incorporated by reference in any resultant contract). An ombudsman has been appointed -- See NASA Specific Note "B". Prospective offerors shall notify this office of their intent to submit an offer either by phone or email to the Points of Contact: Seena K. Mathews, Contract Specialist, email address: seena.k.mathew@nasa.gov ; phone number: 281-483-4202, OR Kelly R. Wilcutt, Contracting Officer, email address: kelly.r.wilcutt@nasa.gov ; phone number: 281-244-7890. It is the Offeror's responsibility to monitor the following Internet site for the release of solicitation amendments (if any): http://prod.nais.nasa.gov/cgi-bin/eps/bizops.cgi?gr=D&pin=73 . Potential Offerors will be responsible for downloading their own copy of this combination synopsis/solicitation and amendments (if any).
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