SOURCES SOUGHT
65 -- Sources Sought Notice for Medical/Surgical Products
- Notice Date
- 4/12/2004
- Notice Type
- Sources Sought
- Contracting Office
- Attn: Department of Veterans Affairs National Acquisition Center, (049A1), P.O. Box 76, Building No. 37, Hines, Illinois 60141
- ZIP Code
- 60141
- Solicitation Number
- VANAC-SSN-031804B
- Response Due
- 5/14/2004
- Point of Contact
- Point of Contact - Susan Proctor, Contract Specialist, Ph: (708) 786-5182, Fx:(708) 786-5256, Contracting Officer - Susan Proctor, Contract Specialist, Ph:(708) 786-5182, Fx:(708) 786-5256
- E-Mail Address
-
Susan Proctor
(susan.proctor@med.va.gov)
- Small Business Set-Aside
- N/A
- Description
- SEE SOURCES SOUGHT NOTICES VANAC-SSN-031804A AND VANAC-SSN-031804C FOR ADDITIONAL REQUIREMENTS FOR MEDICAL/SURGICAL ITEMS IF YOU WOULD LIKE A MORE EASILY READABLE COPY OF THIS NOTICE, PLEASE CONTACT SUE PROCTOR AT 708-786-5182 OR SUSAN.PROCTOR@MED.VA.GOV SUBJ: Sources Sought Notice for Medical/Surgical Items This is a Market Survey and Request for Samples to locate potential sources for the standardization of various medical/surgical items. The Department of Veterans Affairs (VA) desires to offer its customers, on a national basis, the best possible products and prices and to offer its contractors more opportunities within the system. The intent of the standardization program is to establish national mandatory sources for medical/surgical items to standardize VA’s purchasing of products. BIDS/OFFERS ARE NOT BEING SOLICITED AT THIS TIME. Request for Quotations (RFQs) will be issued at a later date. Potential offerors interested in having their items evaluated for possible inclusion in the standardization process should carefully review the item descriptions listed below. If a company can provide any of these items, SAMPLES OF ALL ITEMS AVAILABLE THAT MEET OR EXCEED THE CRITERIA PROVIDED IN THE PRODUCT DESCRIPTIONS SHOULD BE SUBMITTED AT THIS TIME. Samples are to be provided at no charge. Samples of aspirators and compression devices submitted in response to this notice may be returned after an award is made, at the offeror’s request and at the offeror’s expense. NOTE: ALL SAMPLES SUBMITTED MUST BE MANUFACTURED IN A DESIGNATED COUNTRY, A CARIBBEAN BASIN COUNTRY, OR A NAFTA COUNTRY (UNITED STATES, CANADA, AND MEXICO). THE USER GROUP WILL ONLY EVALUATE SAMPLES MANUFACTURED IN APPROVED COUNTRIES. A LISTING OF DESIGNATED COUNTRIES AND CARIBBEAN BASIN COUNTRIES MAY BE FOUND AT THE FOLLOWING WEBSITE: http://www.acqnet.gov/far/current/html/Subpart_25_1.html#1046559. All samples submitted must be clearly marked with the name of the potential offeror, the product number, and the manufacturer’s name. Offerors must also include any corresponding detailed product literature with the samples. Detailed product literature should include, but not limited to, an indication of what materials the products are comprised of (e.g. latex, etc.), country of origin, and a listing of sizes, configurations, etc. available. Offerors must include a copy of the evaluation criteria contained in this notice with their samples and identify where in the product literature each individual criteria is addressed. If the product literature does not clearly address any of the criteria information, offerors must provide this information on company letterhead addressing the stated criteria. A statement that says, “Yes, this product meets this criteria” is not sufficient; please provide details as to how the product meets the criteria. In addition, please provide company name, address, contact person and telephone number for questions pertaining to submitted samples. Also, please provide the company name, address, contact person and telephone number of where any resulting Request for Quotation (RFQ) should be sent. If detailed literature or sufficient information addressing the evaluation criteria is not received with the samples, the technical evaluation panel will be unable to fully evaluate the samples and the products will be eliminated from further consideration. Offerors are requested to provide procurement history data for the products submitted for evaluation. Please provide total quantities for each product sold to the VA in the previous 12-month period. This information will be used to verify the accuracy of the estimated quantities identified in the Request for Quotation (RFQ). VA intends to award Blanket Purchase Agreements (BPAs) against FSS contracts rather than issuing formal solicitations for the purpose of standardization. Those companies who do not have a current FSS contract will be eliminated from the competition prior to any subsequent BPA award. For additional information in obtaining an FSS contract, please contact James Booth, Federal Supply Schedule Service at 708/786-5183. Offerors who have a current FSS contract, must ensure that product samples submitted in response to this Sources Sought Notice are included on their FSS contract prior to any subsequent BPA award. VA will use the items submitted in response to this request for samples and the results of the evaluations performed on those items to determine which companies are requested to participate in the resulting Request for Quotation. Current FSS contract holders must provide a copy of their current FSS pricelist with their samples. If you do not have a current FSS contract, please indicate if a proposal has been submitted to begin the procurement process that will result in an FSS contract and the anticipated contract award date. A VHA Standardization Workgroup, a group of VA physicians, nurses and clinicians who have expertise and knowledge of the products, will review and technically evaluate any samples submitted. VA deems the members of the Workgroup to be medical experts. Therefore, they are qualified to make a subjective determination as to which products are acceptable. **Please send samples (number of samples required follow each product name) and corresponding detailed product literature to: Department of Veterans Affairs, Consolidated Acquisition and Analysis Service (049A5S), ATTN: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, IL 60141** NOTE – Because of the bulky nature of these products, and the need to receive them at the dock, aspirator and compression device samples will only be accepted between the hours of 8:00 am and 11:00 am. SAMPLES AND PRODUCT LITERATURE MUST BE RECEIVED NO LATER THAN MAY 14, 2004. Companies not submitting samples by this date may be eliminated from consideration on any subsequent procurement action for these items. For additional information regarding contracting issues please contact Sue Proctor (708) 786-5182. For additional information regarding submission of samples please contact Carl Hunter (708) 786-7783. NOTE TO VENDORS – SOME VENDORS PREVIOUSLY SUBMITTED SOME OF THE COMPRESSION DEVICES LISTED BELOW TO THE VA DURING OUR CRITERIA DEVELOPMENT PROCESS. IF YOU SUBMITTED PRODUCTS AND BELIEVE THAT THEY MEET THE CRITERIA SET FORTH BELOW, YOU DO NOT NEED TO RE-SUBMIT THE PRODUCTS AS SAMPLES AT THIS TIME, BUT MUST LET US KNOW, IN WRITING, THAT YOU WISH THE USER GROUP TO EVALUATE YOUR PREVIOUSLY SUBMITTED PRODUCTS. IF YOU WISH TO SUBMIT SAMPLES OF PRODUCTS OTHER THAN THOSE PREVIOUSLY SUPPLIED, OF IF YOU DID NOT PARTICIPATE IN THE EARLIER PROCESS, PLEASE SUBMIT YOUR SAMPLES NOW. IN EITHER CASE, THE REQUIRED SAMPLES OF ALL SIZES OF THE SLEEVES MUST BE SUBMITTED AT THIS TIME. Product Descriptions/Criteria for items being considered at this time are as follows: ITEM 6. ASPIRATOR, ELECTRIC, PORTABLE (Samples: 1 of each aspirator to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Cleaning instructions, to include germicide/disinfectant, for entire machine included with sample (Will be evaluated by a review of the product literature and physical inspection) 2. Warranty of not less than one year (Will be evaluated by a review of the product literature) 3. One receptacle for disposable collection device (Will be evaluated by a review of the product literature and physical inspection) 4. One port to accept hydrophobic bacterial filter (Will be evaluated by a review of the product literature and physical inspection) 5. Must meet ASTM Standard F960-86(2000) or ISO Standard 10079.1 (Will be evaluated by a review of the product literature) 6. Instruction manual and/or instructions for use located on the machine (Will be evaluated by a review of the product literature and physical inspection) 7. One mode of continuous suction (Will be evaluated by a review of the product literature and physical inspection) 8. Flow rate of no less than 20 liters per minute (Will be evaluated by a review of the product literature) 9. Must have FDA 510K approval (Will be evaluated by a review of the product literature) 10. Calibration must be in both inches Hg, mm Hg, or cm of H20 (Will be evaluated by a review of the product literature and physical inspection) 11. Range of vacuum zero to no less than 300 mm Hg (Will be evaluated by a review of the product literature and physical inspection) 12. Must meet UL listing 544 (Will be evaluated by a review of the product literature) 13. Compact stand design (Will be evaluated by physical inspection) 14. Hospital grade plug (Will be evaluated by a review of the product literature and physical inspection) 15. Easy to read gauge (Will be evaluated by physical inspection) 16. Suction regulation valve (Will be evaluated by physical inspection) 17. Illuminated on/off switched (Will be evaluated by physical inspection) 18. Lightweight – weighing no more than 12 pounds (Will be evaluated by a review of the product literature and physical inspection) 19. Power source must be 110 volts AC/DC battery operated (Will be evaluated by a review of the product literature and physical inspection) INTENDED USE – To allow for user to evacuate body fluids and/or air that can accumulate. ITEM 7. ASPIRATOR, ELECTRIC, MOBILE (Samples: 1 of each aspirator to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Cleaning instructions, to include germicide/disinfectant, for entire machine included with sample (Will be evaluated by a review of the product literature and physical inspection) 2. Warranty of not less than one year (Will be evaluated by a review of the product literature) 3. Two receptacles for disposable collection devices (Will be evaluated by a review of the product literature and physical inspection) 4. Two ports to accept hydrophobic bacterial filters (Will be evaluated by a review of the product literature and physical inspection) 5. Must meet ASTM Standard F960-86(2000) or ISO Standard 10079.1 (Will be evaluated by a review of the product literature) 6. Instruction manual and/or instructions for use located on the machine (Will be evaluated by a review of the product literature and physical inspection) 7. Two modes of operation – constant and intermittent (Will be evaluated by a review of the product literature and physical inspection) 8. Flow rate of no less than 20 liters per minute (LPM) on continuous mode (Will be evaluated by a review of the product literature) 9. Must have FDA 510K approval (Will be evaluated by a review of the product literature) 10. Calibration must be in both inches Hg, mm Hg, or cm of H20 (Will be evaluated by a review of the product literature and physical inspection) 11. Range of vacuum zero to no less than 300 mm Hg (Will be evaluated by a review of the product literature and physical inspection) 12. Easily maneuverable (Will be evaluated by physical inspection) 13. Must meet UL listing 544 (Will be evaluated by a review of the product literature) 14. Compact stand design (Will be evaluated by physical inspection) 15. Hospital grade plug (Will be evaluated by a review of the product literature and physical inspection) 16. Easy to read gauge (Will be evaluated by physical inspection) 17. Suction regulation valve (Will be evaluated by physical inspection) 18. Illuminated on/off switched (Will be evaluated by physical inspection) 19. Mobile on four casters, at least two of which are individually locking (Will be evaluated by physical inspection) INTENDED USE – To allow for user to evacuate body fluids and/or air that can accumulate. ITEM 8. INTERMITTENT COMPRESSION DEVICES (Samples: 1 of each machine and 3 of each size of sleeve to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Lightweight (less than 11 pounds) (Will be evaluated by a review of the product literature and physical inspection) 2. Quiet, vibration-free operation (Will be evaluated by a review of the product literature and physical inspection) 3. Sturdy bed hanger (Will be evaluated by a review of the product literature and physical inspection) 4. Audible and Visual alarms for excessive pressure, non-relief of pressure, or deviation from normal function (Will be evaluated by a review of the product literature and physical inspection) 5. Pressure relief mechanism that limits cuff pressure to no more than 300mm Hg (Will be evaluated by a review of the product literature) 6. Automatic Cycle Time (Will be evaluated by a review of the product literature and simulated use) 7. Connecting tubing not attachable to IV tubing (Will be evaluated by a review of the product literature and physical inspection) 8. Meets UL Standard 2601 or most current (Will be evaluated by a review of the product literature) 9. Meets national medical device electrical safety standards ANSI/AMI-ES1 (Will be evaluated by a review of the product literature) 10. Easy to read illuminated digital display (Will be evaluated by physical inspection) 11. A correct alignment indicator shall be included or tubing shall connect in only one correct manner (Will be evaluated by physical inspection) 12. Latex free connecting tubing (Will be evaluated by a review of the product literature) 13. Operating instructions included (Will be evaluated by physical inspection) 14. Cleaning instructions included for germicide/disinfectant with the product (send sample) (Will be evaluated by a review of the product literature and physical inspection) 15. Garments should have the following characteristics (a) Complete size line available (submit samples of all) (b) Calf length and thigh length available (c) Comfortable, smooth, fabric-like inner surface next to patient’s skin (d) Single patient use disposable garments (e) Hook and loop closures (f) Latex-free (g) Bladder inflates uniformly within the garment (h) The bladder is of non-gradient design (Will be evaluated by a review of the product literature, physical inspection, and simulated use) 16. Compression pumps, connection tubing, and necessary connectors shall be provided at no additional charge) (Will be evaluated by a review of the product literature) INTENDED USE – Intermittent compression of legs for minimizing venous stasis in bedridden, hospitalized patients. ITEM 9. SEQUENTIAL COMPRESSION DEVICES (Samples: 1 of each machine and 3 of each size of sleeve to be evaluated) The item described will be evaluated based on the following minimum requirements/subjective criteria and how well the offered product would satisfy the intended use: 1. Lightweight (less than 11 pounds) (Will be evaluated by a review of the product literature and physical inspection) 2. Quiet, vibration-free operation (Will be evaluated by a review of the product literature and physical inspection) 3. Sturdy bed hanger (Will be evaluated by a review of the product literature and physical inspection) 4. Audible and Visual alarms for excessive pressure, non-relief of pressure, or deviation from normal function (Will be evaluated by a review of the product literature and physical inspection) 5. Pressure relief mechanism that limits cuff pressure to no more than 300mm Hg (Will be evaluated by a review of the product literature) 6. Automatic Cycle Time (Will be evaluated by a review of the product literature and simulated use) 7. Connecting tubing not attachable to IV tubing (Will be evaluated by a review of the product literature and physical inspection) 8. Meets UL Standard 2601 or most current (Will be evaluated by a review of the product literature) 9. Meets national medical device electrical safety standards ANSI/AMI-ES1 (Will be evaluated by a review of the product literature) 10. Easy to read illuminated digital display (Will be evaluated by physical inspection) 11. A correct alignment indicator shall be included or tubing shall connect in only one correct manner (Will be evaluated by physical inspection) 12. Latex free connecting tubing (Will be evaluated by a review of the product literature) 13. Operating instructions included (Will be evaluated by physical inspection) 14. Cleaning instructions included for germicide/disinfectant with the product (send sample) (Will be evaluated by a review of the product literature and physical inspection) 15. Garments should have the following characteristics (a) Complete size line available (submit samples of all) (b) Calf length and thigh length available (c) Comfortable, smooth, fabric-like inner surface next to patient’s skin (d) Single patient use disposable garments (e) Hook and loop closures (f) Latex-free (g) Bladders inflate sequentially from distal to proximal on limb (h) Bladders inflate uniformly and circumferentially around the extremity (Will be evaluated by a review of the product literature, physical inspection, and simulated use) 16. Compression pumps, connection tubing, and necessary connectors shall be provided at no additional charge) (Will be evaluated by a review of the product literature) INTENDED USE – Sequential compression of legs for minimizing venous stasis in bedridden, hospitalized patients. INTENDED USE – Intermittent compression of feet for minimizing venous stasis in bedridden, hospitalized patients. SEE SOURCES SOUGHT NOTICES VANAC-SSN-031804A AND VANAC-SSN-031804C FOR ADDITIONAL REQUIREMENTS FOR MEDICAL/SURGICAL ITEMS IF YOU WOULD LIKE A MORE EASILY READABLE COPY OF THIS NOTICE, PLEASE CONTACT SUE PROCTOR AT 708-786-5182 OR SUSAN.PROCTOR@MED.VA.GOV NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (12-APR-2004); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
RFI VANAC-SSN-031804B
(http://www.eps.gov/spg/VA/VANAC/VANAC/VANAC-SSN-031804B/listing.html)
- Record
- SN00564342-F 20040414/040412212736 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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