SOLICITATION NOTICE
V -- Temporary Lodging for US Army Reservists at Fort Bragg, NC for the period 1 Jun 04 through 30 Sep 04 with two six-month option periods.
- Notice Date
- 5/4/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- ACA, Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
- ZIP Code
- 28310-5000
- Solicitation Number
- W91247-04-B-0003
- Response Due
- 5/18/2004
- Archive Date
- 7/17/2004
- Point of Contact
- Rebecca McGlothlin, 910-396-4362 ext. 235
- E-Mail Address
-
Email your questions to ACA, Fort Bragg
(mcglothb@bragg.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; bid s are being requested and a written solicitation will not be issued. Solicitation W91247-04-B-0003 is issued as an Invitation for Bids (IFB). The solicitation document and incorporated provisions and clauses are those in effect under Federal Acquisition C ircular 2001-22. The provisions and clauses may be downloaded at http://www.arnet.gov/far. This acquisition is being solicited as Unrestricted under NAICS Code 721110 with a size standard of $5.0 Million. The U.S. Army, Fort Bragg NC has a requirement for Temporary Lodging for U.S. Army Reservists. This acquisition is to be a Fixed Price Requi rements type contract with a Base Period of four (4) months and two (2) six-month Option Periods. Bids shall include price for the base and option periods. Bidders may offer different prices for each period. The line item descriptions in the schedule are as follows: Line Item 0001 is for the base period of 1 Jun 04-30 Sep 04. Line Item 0001AA is for Single Occupancy Rooms, Estimated Quantity of 219,600. Line Item 0001AB is for Double Occupancy Rooms, Estimated Quantity of 85,400. Line Item 0002 is for the 1st option period of 1 Oct 04-31 Mar 05. Line Item 0002AA is for Single Occupancy Rooms, Estimated Quantity of 327,600. Line Item 0002AB is for Double Occupancy Rooms, Estimated Quantity of 127,400. Line Item 0003 is for the 2nd option period of 1 Apr 05-30 Sep 05. Line Item 0003AA is for Single Occupancy Rooms, Estimated Quantity of 329,400. Line Item 0003AB is for Double Occupancy rooms, Estimated Quantity of 128,100. All line item quantities are estimated. All Estimated Quantities are based on the Estimated number of rooms required per day, multiplied by the total number of days in the period of performance. Bidders shall utilize the Bid Schedule of Supplies and Services, which can be found on the Fort Brag g Directorate of Contracting Website, located at the end of this synopsis/solicitation. In the blank under the estimated quantity of each line item, Bidders should insert the maximum number of rooms that their facility can provide during the period of perf ormance using the same formula used above (number of rooms per day multiplied by the number of days in the period of performance), 122 days for the Base Period, 182 days for the First Option Period, and 183 days for the Second Option Period. Bidders do not have to propose the total estimated quantity for each line item, and may offer different quantities for each period. Multiple awards are anticipated in order to obtain the required number of rooms. STATEMENT OF WORK: The Contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and personnel to provide lodging accommodations as specified for U.S. Army Reservists temporarily assigned to Fort Bragg, NC. Lodging faci lities must be within a twelve (12)-mile radius of the Fort Bragg Directorate of Contracting (DOC), Fort Bragg, NC (See TE 1 found on the DOC website). The Government will not pay more than the Government per diem rate for the area of Fayetteville, NC. T he facilities furnished shall be solely on the basis of one (1) individual to a bed with no more than two individuals to a room for double occupancy. Single occupancy means one individual assigned to a room regardless of how many beds are in the room. Dou ble occupancy means two individuals assigned to a room with two beds. If the Contractor assigns only one person to a room with two beds, the Contractor shall charge the Government the Single Occupancy Room rate. If apartments are proposed, each bedroom w ithin the apartment is the equivalent of one motel room, with the same definition of single and double occupancy. All rooms will be supplied with the following fully operational equipment: one (1) telephone, one (1) television, one (1) microwave and one (1) refrigerator. Double occupancy rooms shall have an additional chest of drawers. All rooms will receive clean towel, trash removal and clean linen service as follows: Clean towel exchange shall occur three (3) times a week. Trash removal/collection service shall occur on a daily basis. Clean bed linen service will occur one (1) time a week. All other cleaning shall be performed in accordance with the Contractor's normal commercial business practices for long-term occupants. The Government will provide a list to the Contractor specifying which reservists will receive double rooms and which will receive single rooms. No individual room assignments or switching of rooms will be permitted by individual Reservists. Room Assignments - Within two working days after room assignments are confirmed, and on the 1st day of each month thereafter, the Contractor shall provide a list of room assignments by name, m ilitary unit, and registration date to the Ordering Officer/COR. The only persons authorized to order rooms and commit the Government are the Contracting Officer, the Contract Administrator or the primary or alternate Ordering Officer/COR. Orders placed by anyone other than any of the above individuals are not authorized and will not commit the Government for payment. The Contractor shall comply with all applicable fire and safety codes and regulations. The Government will not be responsible for any misc ellaneous charges incurred by the individual Reservist. The Contractor shall explain to the Reservists which miscellaneous services are not covered by this contract, such as personal telephone charges, pay-for-view movies, room service and other such serv ices available, and how the reservist will be charged by the Contractor for those services. The Government is under no obligation to provide services for accompanying spouses or visitors. Charges for spouses or other visitors shall be between the Contrac tor and the spouse, Reservist or visitor. The Contractor shall not knowingly condone illegal acts on the premises of his/her establishment. The Contractor shall have a Security Plan to ensure the U.S. Army Reservists are in a safe environment, and provid e said plan to the Contracting Officer in writing within 10 days after contract award. The Security Plan shall address measures in place to insure a safe and crime free environment, and shall establish procedures for Reservists to report problems if they arise. The Government assumes no liability for any damage caused by the Reservists. The Contractor shall have a Quality Plan in place to ensure that the facilities meet state and local health, sanitation and fire prevention standards, and that inspection s are being conducted in accordance with said plan. The Quality Plan shall be provided to the Contracting Officer in writing within 10 days after contract award. At the direction of the Contracting Officer, Contract Specialist, or COR, the Contractor will unlock room doors to allow access of Government Officials. The Contractor's employees shall be courteous to all persons serviced under this contract. Courtesy rendered shall be equal to that rendered to other civilian customers of the establishment. Advanced Notification Period - The Government reserves the right to cancel/terminate any or all portions of a reservation one week after written notification from the COR/Ordering Officer, Contracting Officer, or Contract Specialist. The Contractor will w aive any charges against the Government due to the cancellation/termination, and release it from all obligations under the contract, if the Government gives the required one-week advance notification. Invoices shall be submitted to Department of the Army, 2125th Garrison Support Unit, Building AT-5424 Pratt Street, Fort Bragg, NC 28310. Invoices shall clearly state the number of occupants for the billing period by CLIN, stating the occupants name, room number, military unit, dates registered and vacated, the number of days in the room, room rate, and the total cost for that individual. Payment by Government Commercial Credit Card is an optional means for payment of services/supplies ordered. On the Bid schedule located on the Fort Bragg Directorate of Contracting website, bidders are requested to indicate whether they will accept the cre dit card as a method of payment by placing a check mark at the beginning of one of the paragraphs. Please note that U.S. Department of Labor Wage Determination Number 1995-0751, Rev. 14, Dtd 12/17/2003 is incorporated into this solicitation and is attached as TE-2, and shall be applicable to any resultant contract. This Wage Determination can also be f ound at the DOC website. FAR 52.212-1, Instructions to Offerors - Commercial Items. The provisions of this clause are applicable except for the following: facsimile bids or bids submitted by other electronic means are not acceptable, and bidder shall agree to hold the prices in it s bid firm for 60 calendar days from the date specified for receipt of bids. FAR 52.212-2, Evaluation Commercial Items, applies with the following evaluation factors inserted in paragraph 'a' of the provision: (1) Price, (2) Availability of rooms and (3) Acceptance of the terms and conditions of this contract. Multiple awards wi ll be made to responsible bidders submitting the lowest responsive composite rate on their bids. The composite rate will be calculated by adding the rates proposed by each Contractor for all periods and dividing by the number of rates. For example, if a b idder proposes $5 Single, $10 Double for the Base Period; $6 Single, $10 Double for the First Option Period; and $7 Single, $12 Double for the Second Option Period, the composite rate would equal $5 + $10 + $6 + $10 + $7 + $12 divided by 6 = $8.33. Failur e to provide a price for each line item specified in the Bid Schedule may render the entire bid nonresponsive. FAR 52.212-4, Contract Terms and Conditions-Conditions - Commercial Items is also applicable with no changes. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items applies with the following subparagraphs checked as appropriate: 52.203-6, 52.219-8, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52 .232-33. 52.232-36, 52.222-41, 52.222-42, and 52.222-43. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Status or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies with the following subparagraphs checked as appropriate: 52.203-3, 252.205-7000, 252.219-700 3, 252.243-7002, 252.247-7023 and 252.247-7024. Additionally, DFARS 252.246-7000, Material Inspection and Receiving Report is applicable. FAR 52.212-3, Offeror Representations and Certifications-Commercial Items and DFARS 252.212-7000, Offeror Representations and Certifications-Commercial Items are applicable and Bidders shall include a completed copy of the Representations and Certification s with their bid. These Representations and Certifications can be found on the website provided at the end of this synopsis/solicitation. FAR 52.216-18, Ordering, paragraph (a) shall state: 'Such orders may be issued from 1 Jun 04-30 Sep 04. If the Government elects to exercise the Option Periods, delivery orders may be issued for the periods as stated in the Schedule'. Of the bidders recei ving award, a list will be compiled based on the lowest composite rate for each bidder to the highest composite rate. When a requirement for rooms is received by the Ordering Officer/COR, the POC for the first contract on the list will be contacted and of fered the required number of rooms, regardless of whether it exceeds the estimated quantity for that contract. If the first contract cannot accommodate the total number of rooms, the Ordering Officer/COR will proceed on down the list in the established order until a contract is found that can accommodate all rooms required to maintain unit integrity. If POC's for all contracts on the list have been contacted and none can accommodate the rooms required to maintain unit integrity, the Ordering Officer/COR will start again with the first contract on the list, determine how many rooms can be accommodated on that contract, then proceed on down the list in the established order until the total room requirement has been filled. Notwith standing the above protocol, the Government guarantees that it will order one room for one day from each contract awarded during the term of the contract. FAR 52.216-19, Order Limitations, paragraph (a) shall state: '$500.00,' paragraph (b)(1) '$2,000,000.00' (b)(2) '$4,000,000.00' and (b)(3) 'ten (10)' FAR 52.216-21, Requirements, paragraph (f) shall state, '30 Sep 05'; FAR 52.217-8 Option to Extend Services, shall state, 'at any time prior to expiration of the contract' in the blank space. FAR 52.217-8, Option to Extend Services, shall state, 'at any time prior to the expiration of the contract' in the blank space. FAR 52.217-9 Option to Extend the Term of the Contract, (a) insert 'at any time prior to expiration of the contract' in the first blank; insert '14 calendar days prior to the expiration of the contract' in the second blank. (c) insert '22 months'. FAR 52.232-18 Availability of Funds FAR 52.233-2 Service of Protest, paragraph (a) shall state, 'Cheryl H. Nixon, Fort Bragg Directorate of Contracting, Bldg. 1-1333, Armistead & Macomb Sts., Ft. Bragg, NC 28310. FAR 52.252-1 Solicitation Provisions Incorporated by Reference DFARS 252.204-7004, Required Central Contractor Registration DFARS 252.201-7000, Contracting Officer's Representative. The following can be downloaded at the Fort Bragg DOC website: http://www.bragg.army.mil/www-doc/default.htm: (1) Combined Synopsis/Solicitation, (2) Bid Schedule, (3) Representations and Certifications, (4) TE-1, 12-Mile Radius Map, (5) TE-2, Wage Determ ination, and (6) SF 1449. A Pre-Bid Conference will be held on 10 May 04, 9:00 a.m. at the John F. Kennedy Special Warfare Center & School Academic Facility, Room 321, Bldg D-3915, Zabitosky Rd., Fort Bragg, NC 28310. Bidders are restricted to 2 represent atives per company. If you plan to attend this conference, fax or email a request to Rebecca McGlothlin at (910) 396-5603 or mcglothb@bragg.army.mil no later than 3:00 p.m. EDT, 6 May 04. Please bring a copy of the 6 documents noted above. Bids are due by 1:00 p.m. EDT, 18 May 2004 and must be submitted in hard copy to include the following documents: (1) SF 1449 signed by an individual authorized to bind the company; (2) a completed Bid Schedule of Supplies and Services providing the maximu m number of rooms (Single and Double Occupancy) that your lodging facility can provide and the price per room for each line item; (3) completed representations and certifications; and (4) a statement acknowledging any amendments to the solicitation, if app licable. Amendments, if any, will be published in the Army Single Face to Industry (ASFI) web page and posted to the Fort Bragg DOC website. NO HARD COPY SOLICITATIONS WILL BE ISSUED. It is your responsibility to review the website for any changes to the IFB. Contractors must be registered in the Central Contractor Registration (CCR) prior to award. DUNS/CCR website is: http://ccr.gov. The Point of Contact for this requirement is Rebecca McGlothlin, (910) 396-4362 x242 or email mcglothb@bragg.army.mil. The address for BID submission is: Fort Bragg Directorate of Contracting ATTN: SFCA-SR-BR, Rebecca McGlothlin, Bldg. 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310.
- Place of Performance
- Address: ACA, Fort Bragg Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets Fort Bragg NC
- Zip Code: 28310-5000
- Country: US
- Zip Code: 28310-5000
- Record
- SN00579688-W 20040506/040504212416 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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