MODIFICATION
D -- Peace Corps Overseas Hardware Refresh Project
- Notice Date
- 5/4/2004
- Notice Type
- Modification
- NAICS
- 423430
— Computer and Computer Peripheral Equipment and Software Merchant Wholesalers
- Contracting Office
- Peace Corps, Office of Planning Budget and Finance, Office of Contracts, 1111 20th Street, N.W., Room 4413, Washington, DC, 20526
- ZIP Code
- 20526
- Solicitation Number
- PC04R004
- Response Due
- 5/11/2004
- Archive Date
- 5/26/2004
- Point of Contact
- Christopher Smith, Contract Specialist, Phone 202-692-1626, Fax 202-692-1621, - Christopher Smith, Contract Specialist, Phone 202-692-1626, Fax 202-692-1621,
- E-Mail Address
-
csmith2@peacecorps.gov, csmith2@peacecorps.gov
- Description
- Vendor Q&A – Combine Solicitation PC04R004 (Peace Corps Overseas Hardware Refresh Project: Q1: The Govt requests technical proposals (not to exceed 50 pages) in response to the SOW. The Govt does not indicate specific topics, requirements, or areas of review for the content of the Technical Proposal. In addition, the Govt does not provide any indication of how the technical proposal will be weighted and/or evaluated. Please provide more detail of technical proposal requirements and an indication of the scoring/evaluation methodology of the technical proposal. A1: As noted in the 26 APR 2004 notice, parties are referred to FAR 52.212-1, Instructions to Offerors – Commercial Items. Similarly, FAR 52.212-2, Evaluation of Commercial Items, applies (see also FAR 12.206 Use of Past Performance, and FAR 15.304 Evaluation Factors and Significant Subfactors para (e)): The Basis for Award will be Best Value to the Govt; wherein, Technical Service Capability is “approximately equal to cost or price.” As evidence of the Technical Service Capability, vendors will be required to submit at least three (3) Past Performance references, detailing services of similar scope and term delivered to Federal or other business clients worldwide. There will be no limit to the length of these references and they will not count against a 50 page maximum Technical Proposal limit. The following is the Past Performance evaluation checklist contemplated: Customer; Contract/Project Title; Type of Agreement/Contract; Contact Name; $ Value; Performance Period; Program Mngr; Subcontractors; SOW Scope; SOW Deliverables; Complexity/Difficulty; Performance/Technical Objectives Achieved; Problem Area Resolution; Significant Accomplishments; Degree of Excellence/Award Fee or Rating (if applicable); Other Evaluation Factors: Quality of Service, Customer Satisfaction, Timeliness, Cost Control, Key Personnel, Project Mgmt. Q2: Please clarify that the vendor is not required to provide any software loading and/or image development services for the new systems. A2: YES, Peace Corps Intl Tech Suppt Div staff will image the equipment at the overseas destination(s). Q3: Please confirm that overseas shipping costs will be borne by the Govt, and are not expected to be included in the FFP (firm fixed) unit prices of the systems. A3: YES, shipping costs are to be separate from the equipment price. Q4: Delivery in 28 calendar days: standard delivery terms for CONUS (continental United States) locations is 30 days. Delivering equipment to remote OCONUS (outside continental United States) locations in 28 calendar days would be a big stretch. The equipment would have to come to a vendor’s warehouse (no drop shipment possible) to be tagged and specially packed. A4: Peace Corps Intl Tech Suppt Div staff notes that the time limit to get the equipment in country is actually 28 calendar days plus the 5 day window which gives a vendor, in effect, 33 days. Q5: There is no detailed information on the delivery locations within the destination countries, which makes it impossible to predict how long it would take from a shipment to travel from the point of entry in the country to the actual final destination, which elevates the mandatory delivery requirement to an even higher risk. A5: The delivery locations are the capitals of the countries in question. There are only two exceptions to this – Mexico and Bolivia. The vast majority of these have international airports. Peace Corps Intl Tech Suppt Div staff can provide a list of cities if necessary. The vast majority of shipments from their experience shipped airfreight take no more than 3 to 4 days to arrive in country. The full amount of time gives a shipper a full three weeks to process the order and get it out their door. Q6: Proof of Delivery: the vendor is required to meet with the agency in the destination country for inspection of goods – a vendor would have to make arrangements with local companies in the various destination countries to have this requirement met. Plus there is no way to estimate the cost of doing this (meeting, inspecting) without some specific location. A6: As mentioned in Q&A#5, the destination of the equipment is the capital. The vendor will engage a shipping agent to ship the equipment overseas. The shipping agent should be able to use their local agent in the destination city to perform the inspection. It is the vendor’s responsibility to insure that the local shipping agent or another company performs this function. Q7: Vendor will be assessed a 10 percent penalty if the 5 day delivery window is missed. A7: IF the 5 day delivery window is missed, a 10 percent reduction will be applied to the invoice for that country. The vendor can win back the reduction simply by performing 10 subsequent shipments on time. Q8: Missing or damaged equipment is required to be replaced at the vendor’s cost in nor more than 10 days. A8: Correct; if bad equipment is sent, it needs to be replaced immediately so as not to impact Peace Corps deployment of new equipment. An estimated loss/replacement factor should be stated in an offeror’s proposal. Q9: Does the limit on shipping ($12,000) include the cost to get the shipment from the port of embarkation to the final destination? For shipping costs above $12K, written approval from Peace Corps is required to proceed – does this waiting time count towards the delivery time? A9: YES, the vendor should be able to forecast the shipping cost in advance to avoid delays (X computers = X kilos to Y location). A simple e-mail message or telephone call indicating that the shipment will exceed the $12K threshold is all that Peace Corps Intl Tech Suppt Div staff requires – their experience has been that only one or two countries listed exceeded the $12K limit during the initial deployment. NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (04-MAY-2004); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/PC/OPBF/OC/PC04R004/listing.html)
- Place of Performance
- Address: Peace Corps Office of the Chief Information Officer, Operations & Infrastructure, International Technical Support, Attn PC CIO/OI/ITS Rm 3114, 1111 20th St NW, Washington DC, T: 202-692-1356
- Zip Code: 20526
- Country: USA
- Zip Code: 20526
- Record
- SN00580087-F 20040506/040504214432 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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