SOLICITATION NOTICE
X -- AmeriCorps*VISTA Pre-Service Orientation for FY05
- Notice Date
- 6/15/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, DC, 20525
- ZIP Code
- 20525
- Solicitation Number
- HQLJR0412
- Response Due
- 7/15/2004
- Archive Date
- 7/15/2004
- Point of Contact
- Lionel Johnson, Purchasing Agent, Phone 202-606-5000, x288, Fax 202-565-2804, - Kelly Mitchell-Baynes, Contract Specialist/Contracting Officer, Phone 202-606-5000, x123, Fax 202-565-2804,
- E-Mail Address
-
LJohnson@cns.gov, kmitchell@cns.gov
- Description
- The Corporation For National and Community Service, a wholly owned Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, conference space and meals for 4 AmeriCorps*VISTA Pre-Service Orientation and Supervisor?s Training. This training will take place in the cities of Los Angles or San Francisco, CA need to respond, Event #1 February 7, 2005 through February 10, 2005, Event #2 April 18, 2005 through April 21, 2005, Event #3 July 25, 2005 through July 28, 2005 and Event #4 August 15, 2005 through 18, 2005. We anticipate 200 persons to be in attendance at all conferences. (Note: There may be up to 10 percent variation between time of bid and conference event: We will confirm actual numbers prior to the event. Registration: Six (6) rectangle tables and a message board should be set up in the assigned registration area outside the main meeting room along with a phone line and phones beginning at 9:00pm the day of the event and remaining until conference conclusion. For those participants arriving before check-in, an area should be designated for luggage storage. A message board should be set up and left in the registration area throughout the conference. Event #1 Sleeping rooms: Ninety (90) Double Sleeping Rooms for February 7-10, 2005; Twenty (20) Single Sleeping Rooms Event #1 February 7-10, 2005 (4 nights); Event #2 Ninety (90) Double Sleeping Rooms for April 18-21, 2005; Twenty (20) Single Sleeping Rooms for 2 April 18-21, 2005) (4 nights); Event #3 Ninety (90) Double Sleeping Rooms for July 25-28, 2005; Twenty (20) Single Sleeping Rooms for July 25-28, 2004. (4 nights) Event #4 Ninety (90) Double Sleeping Rooms for August 15-18, 2005; Twenty (20) Single Sleeping Rooms August 15-18, 2005 (4 nights); Event #1 Meeting space: One (1) general session room for February 7-10, 2005 set in rounds of Twenty Five (25) tables with 8 chairs and in the back part of the room should have Twenty Five (25) tables with 8 chairs at each table for Two Hundred (200) participants. Event #2 One (1) general session room for April 18-21, 2005 set in rounds of Twenty Five (25) tables with 8 chairs and in the back part of the room should have Twenty Five (25) tables with 8 chairs at each table for Two Hundred (200) participants. Event #3 One (1) general session room for July 25-28, 2005 set in rounds of Twenty Five (25) tables with 8 chairs and in the back part of the room should have Twenty Five (25) tables with 8 chairs at each table for Two Hundred (200) participants. Event #4 One (1) general session room for August 15-18, 2005 set in rounds of Twenty Five (25) tables with 8 chairs and in the back part of the room should have Twenty Five (25) tables with 8 chairs at each table for Two Hundred (200) participants. Breakout Rooms for all four (4) Events: Seven (7) Breakout Rooms for set in rounds of Twenty Five (25) tables with 8 chairs and in the back part of the room should have Twenty Five (25) tables with 8 chairs at each table for Two Hundred (200) participants. Event #1 Meals: Dinner for Two Hundred (200) participants from 6:00-7:30pm: February 7-10, 2005. Box Lunch for Twenty (20) participants from 12:00-1:00pm February 7, 2005. Event #2 Meals: Dinner for Two Hundred (200) participants from 6:00-7: April 18-21, 2005. Full breakfast for Two Hundred (200) participants from 7:00-8:30am April 18-21, 2005. Lunch for Two Hundred (200) participants from 12:00-1:00pm, April 18-21, 2005. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of coffee and tea at breakfast; afternoon breaks should include cold drinks, coffee, tea and light snacks. AM breaks are for Two Hundred (200) participants from 10:00- 10:30 am on April 18-21, 2005. PM breaks are for Two Hundred (200) participants from 3:00- 3:30 am on April 18-21, 2005. Menus must be included in your proposal along with a standard meal package cost. Event #3 Meals: Dinner for Two Hundred (200) participants from 6:00-7: July 25-28, 2005. Full breakfast for Two Hundred (200) participants from 7:00-8:30am July 25-28, 2005. Lunch for Two Hundred (200) participants from 12:00-1:00pm July 25-28, 2005. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of coffee and tea at breakfast; afternoon breaks should include cold drinks, coffee, tea and light snacks. AM breaks are for Two Hundred (200) participants from 10:00- 10:30 am on July 25-28, 2005. PM breaks are for Two Hundred (200) participants from 3:00- 3:30 am on July 25-28, 2005. Menus must be included in your proposal along with a standard meal package cost. Event #4 Meals: Full breakfast for Two Hundred (200) participants from 7:00-8:30am August 15-18, 2005. Box Lunch for Two Hundred (200) participants from 12:00-1:00pm, August 15-18, 2005. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of coffee and tea at breakfast; afternoon breaks should include cold drinks, coffee, tea and light snacks. AM breaks are for Two Hundred (200) participants from 10:00- 10:30 am on August 15-18, 2005. Menus must be included in your proposal along with a standard meal package cost. Refreshments: To be served each morning and afternoon of the training. Morning breaks may consist of coffee and tea at breakfast; afternoon breaks should include cold drinks, coffee, tea and light snacks. Menus must be included in your proposal along with a standard meal package cost. Event #1 Equipment: One (1) Flip Chart stands (flip charts not needed) for February 7-10, 2005 in registration area. Three (3) Flip Chart for February 7-10, 2005 in general session room. Two (2) overhead projector and screen for February 7-10, 2005 in general session room. One (1) lavaliere microphone, One (1) wireless microphones in the general session room for February 7-10, 2005. One (1) VCR in general session room for February 7-10, 2005. One (1) CD Player and Sound Mixer in general session for November through December 2, 2004. Two (1) Telephones with four (1) telephone lines in back of general session room. for February 7-10, 2005. One (1) Computer Printer set in back of general session. Rental expenses for A/V equipment must be included in your proposal. Fees at the hotel, if any. Event #2 Equipment: One (1) Flip Chart stands (flip charts not needed) April 18-21, 2005 in registration area. Three (3) Flip Chart for April 18-21, 2005 in general session room. Two (2) overhead projector and screen for April 18-21, 2005 in general session room. One (1) lavaliere microphone, One (1) wireless microphones in the general session room for April 18-21, 2005. One (1) VCR in general session room for April 18-21, 2005. One (1) CD Player and Sound Mixer in general session for April 18-21, 2005. Two (1) Telephones with four (1) telephone lines in back of general session room for April 18-21, 2005. One (1) Computer Printer set in back of general session. Event #3 Equipment: One (1) Flip Chart stands (flip charts not needed) July 25-28, 2005 in registration area. Three (3) Flip Chart for July 25-28, 2005 in general session room. Two (2) overhead projector and screen for July 25-28, 2005 in general session room. One (1) lavaliere microphone, One (1) wireless microphones in the general session room for July 25-28, 2005. One (1) VCR in general session room for July 25-28, 2005. One (1) CD Player and Sound Mixer in general session through July 25-28, 2005. Two (1) Telephones with four (1) telephone lines in back of general session room for July 25-28, 2005. One (1) Computer Printer set in back of general session. Event #4 Equipment: One (1) Flip Chart stands (flip charts not needed) August 15-18, 2005 in registration area. Three (3) Flip Chart for August 15-18, 2005 in general session room. Two (2) overhead projector and screen for August August 15-18, 2005 in general session room. One (1) lavaliere microphone, One (1) wireless microphones in the general session room for August 15-18, 2005. One (1) VCR in general session room August 15-18, 2005. One (1) CD Player and Sound Mixer in general session August 15-18, 2005. Two (1) Telephones with four (1) telephone lines in back of general session room. for August 8-11, 2005. One (1) Computer Printer set in back of general session. Miscellaneous: Only sleeping room rental, meeting room rental, and scheduled meeting costs and meal/snack costs for these guests should be included in this solicitation. Incidentals: The guests will pay personal expenses (telephone calls, room service, etc.) themselves. Special requirements: Meeting rooms and at least 25% of sleeping rooms must be accessible to physically challenged individuals. At least 25 % of the attendees at meals will be vegetarians or vegans. Federal regulations require that any hotel/conference space contracted shall comply with the American Disabilities Act (ADA) requirements and the FEMA, Fire Prevention and Control guidelines and submit proof of such compliance. All proposed prices must be inclusive. For example: audio-visual rentals and the cost of food must include gratuity, if applicable. This announcement is a combined synopsis/solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisitions Circular 01-23. The NAICS code for this requirement is 721110 and the small business size is $5M. The provisions at 52.212.1, Instructions to Offerors-Commercial applies to this acquisition. Offeror must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with this offer. This is a best value procurement and evaluation of offers will be based on quality, past performance, price and Location: Only those venders located within 50 miles of a major airport and in the cities of Los Angles or San Francisco, CA need to respond. The clause 52.212-4, Contract terms and conditions-Commercial Items applies to this acquisition. The clause 52.212-5, Contract Terms and Conditions required to implement Statues or Executive Orders-Commercial Items applies to this acquisition. The following clauses listed in 52.212-5(b) and (c) are included by reference: 5.222-21; 52.222-22; 52.222-23; 52.222-41; 52.225.3; and 52.232-34. Proposal must be submitted in writing, signed by a person authorized to negotiate on behalf of the proposal with the government and sent to the address in this announcement. Bids should be submitted to Lionel Johnson at Corporation for National and Community Service, 1201 New York Avenue, N.W. Washington, D.C. 20525. Phone number is (202) 606-5000 extension 288; fax number is (202) 565-2777 no later than June28, 2004. Due to delays in delivery of regular USPS mail to government offices, there is no guarantee that your quotation will arrive in time to be considered. Therefore we suggest that you use USPS priority mail or a commercial overnight delivery service.
- Place of Performance
- Address: 1201 New York Avenue, NW, Washington, DC
- Zip Code: 20525
- Country: USA
- Zip Code: 20525
- Record
- SN00603290-W 20040617/040615211516 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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