SOURCES SOUGHT
Q -- Medical Technician - Flight Medicine
- Notice Date
- 6/17/2004
- Notice Type
- Sources Sought
- NAICS
- 622110
— General Medical and Surgical Hospitals
- Contracting Office
- Department of the Air Force, United States Air Force Europe, 48 CONS/LGC, RAF Feltwell Unit 5070 Box 270, RAF Feltwell, UK, 09461-0270
- ZIP Code
- 09461-0270
- Solicitation Number
- FA5587-04-Q1202
- Response Due
- 6/21/2004
- Archive Date
- 7/6/2004
- Point of Contact
- M. Sonny Bowen, Contract Specialist, Phone 226-7201, Fax 226-7192, - Valerie Alday, Contracting Officer, Phone DSN 226-7294, Fax DSN 226-7192,
- E-Mail Address
-
sonny.bowen@lakenheath.af.mil, valerie.alday@lakenheath.af.mil
- Description
- GENERAL 1.0 SCOPE OF WORK. The Contractor shall provide personnel at the Flight Surgeon's Office, also referred to as the "medical treatment facility" (MTF) herein, to provide technical medical support and administrative support to FLIGHT MEDICINE teams and beneficiaries. Ensures patient flow is optimized by screening and checking in patients for appointments to include computerized appointment booking and appointment validation, monitoring and recording physiological measurements, initial triage of urgent needs, monitoring of patient flow into treatment rooms, performing medical treatment, diagnostic, and therapeutic procedures per extender treatment protocols and other taskings as directed by FLIGHT MEDICINE. Prepares and administers medications under the supervision of a nurse or health care provider. Performs paraprofessional portions of preventive health assessments and physical examinations. Chaperones patients. Assembles, operates, and maintains therapeutic equipment. Performs basic life support and field triage. Maintains or assists with a variety of health record storage and retrieval systems. Participates with FLIGHT MEDICINE team members in providing, assessing, and improving a wide variety of customer services/relations. Prepares and submits administrative reports. Orients new personnel to PCO team. *Assists in the management of all forms of communication between beneficiaries, FLIGHT MEDICINE team members, network/outside providers and ancillary health care workers. Contractor shall furnish all labor, management, supervision, teaching, consultations and reports, except as provided in Section C-3. Contractor service/care shall cover the range of services provided in a civilian medical treatment facility. Performance shall be according to the requirements contained in this statement of work (SOW), and professional standards of the Joint Commission on Accreditation of Healthcare Organization 2.0 PERSONNEL. 2.1 POINT OF CONTACT. The Contractor shall provide a point of contact who shall be responsible for the performance of the work. The point of contact shall have full authority to act for the Contractor on all matters relating to the daily operation of this contract. The point of contact may be a provider providing care in accordance with this SOW. The Contractor shall designate this individual, in writing, to the Contracting Officer (CO) before the contract start date. An alternate may be designated, but the Contractor shall identify those times when the alternate shall be the primary point of contact. 2.2 AVAILABILITY. The Contractor shall provide a point of contact and/or telephone number by which the Contractor shall be contacted. Pagers, answering services or answering machines are acceptable, provided messages are returned the same or following duty day from the date left by the Government. 2.2.1 The Contractor will work Monday-Friday for a NOT TO EXCEED (NTE) AMOUNT OF 8 hours per day or 40 hours per week, the exact time of daily will be mutually agreed upon between the clinic commander and the Contractor. The hours worked will be paid at the current contract hourly rate regardless of the time of day hours are worked. If the Contractor has worked hours outside of the Monday-Friday workweek in response to an emergency, the Contractor will be monetarily compensated on an hour for hour basis at the current hourly rate of pay. If the contractor works hours in response to an emergency, and the amount of hours exceed either 8 hours per day or 40 hours per workweek, then the hours will be reported, tracked and paid at the hourly rate in the next workweek as part of the Contractor's schedule. For example: If the Contractor responds to an emergency situation and the total hours worked equals 3, then the Contractor's upcoming work week schedule would reflect the time worked and be included in the allowable, NTE 40 work week; therefore the contractor is only required to work 37 hours to equal the 40 workweek. Under no circumstances will the Contractor work more than 40 hours per week. The Contractor will submit to the clinic commander on the 25th of each month a project work schedule for the following month. The clinic commander is responsible for accepting and approving the Contractor's work schedule. The Contractor and the clinic commander will mutually agree upon any changes or deviations. 2.2.2 The Contractor shall not be compensated during periods of absences and leave to include both annual and sick leave. 2.2.3 In case of prolonged absences or illness, the Contractor shall replace the absent employee with another person of equal qualifications. The identified substitute must be acceptable to the MTF. (The contractor will be allowed recruitment time if appropriate under the circumstances) 2.2.4 The Contractor shall advise the CO, supervisor or designee about absences due to illness or incapacitation. If the contractor is absent for three or more consecutive days due to illness, the Contractor may be required to provide written documentation from a qualified health care provider that he or she is free from communicable disease and the cause of the worker's current illness. The Government reserves the right to examine and or re-examine any worker who meets this criterion. 2.2.5 The Contractor shall notify the MTF in advance of scheduled leave and accommodate the MTF schedule requested time-off must be submitted in writing to and approved by the clinic commander at a minimum of 60 calendar days prior to the start date, for leave periods of a week or more. 2.3 WORK ROSTER. The point of contact shall provide a list by date and time with individual contract employees for those days the Contractor shall be providing services. This list shall be provided to the Quality Assurance Evaluator (QAE) by the 20th of each month of the preceding month. Proposed work schedule changes shall be submitted to the QAE at least 48 hours in advance. ABSENCES AND LEAVE 2.3.1 The contractor shall not be compensated during periods of absences and leave to include both annual and sick leave. 2.3.2 In case of prolonged absences or illness, the contractor shall replace the absent employee with another person of equal qualifications. The identified substitute must be acceptable to the MTF. (The contractor will be allowed recruitment time if appropriate under the circumstances) 2.3.3 The contractor shall advise the CO, supervisor or designee about absences due to illness or incapacitation. If the contractor is absent for three or more consecutive days due to illness, the contractor may be required to provide written documentation from a qualified health care provider that he or she is free from communicable disease and the cause of the worker's current illness. The Government reserves the right to examine and or re-examine any worker who meets this criterion. 2.4 CONTINUITY OF SERVICES. If routine services are disrupted for more than three (3) consecutive scheduled shifts the Government reserves the right to procure such services from another source, until the Contractor restores routine services. When the Government exercises its right to procure these services from another source, the Government will reduce the Contractor?s invoice at an equivalent amount to that incurred. A copy of the other source?s service ticket will be used as the basis for this reduction. The Government will furnish the Contractor a copy of this ticket upon the Contractor?s request. 3.0 PERSONNEL REQUIREMENTS. 3.1 ENGLISH LANGUAGE REQUIREMENT. Personnel shall read, understand, speak, and write English. 3.2 IDENTIFICATION. All contract personnel shall be clearly identifiable while on duty. All contract personnel shall wear a Contractor provided nametag with the company name, or phrase ?Medical Technician, Primary Care Management Team,? individual?s name, and specialty displayed, e.g., Medical Technician, Primary Care Management Team JANE A. SMITH, L.P.N. The professional degree/status following the name on the nametag shall be the same as on the contract medical technician?s license. This nametag shall be worn on the outermost garment, i.e. white lab coat. 3.3 APPEARANCE. 3.3.1 CLOTHING. While on duty, contract personnel shall be neat and clean, well groomed, and dressed appropriately. Contract personnel?s clothing shall fit correctly to provide a professional, modest appearance in keeping with the normally accepted community standards of dress for the work being performed. In all cases, clothing shall be neat and clean. This includes being free from visible dirt and stains 3.3.2 FACIAL HAIR (including beards, mustaches, sideburns). Facial hair shall be controlled (restrained) or trimmed. It shall not interfere with safe work practices, look unkempt or unclean. 3.3.3 PROTECTIVE CLOTHING. When required and supplied by the MTF, contract personnel shall wear special protective clothing and shoe covers. These items shall remain the property of the Government and shall not be removed from the MTF. Special protective clothing shall be used, then turned in or destroyed as directed by the QAE. 6.0 LICENSURE REQUIREMENTS for MEDICAL TECHNICIAN PERSONNEL. 6.1 Copies of the documents listed below shall be submitted 30 days from receipt of notice of contract award, if the contracted employee holds certification or licensure. 6.2 Verification of valid, current, unrestricted state registered nursing license. 6.3 Copy of nursing education and training.. 6.4 Copy of current Basic Life Support (BLS) mandatory. Advanced Cardiac Life Support (ACLS) certification desirable. 6.5 Current certification in Neonatal Resuscitation Program (NRP), if applicable. 6.6 A signed consent form for release of information. 6.7 Copy of Drug Enforcement Agency (DEA) certificate, if applicable. (N/A) 6.8 A copy of the proposed contract employee?s RN professional resume, accompanied by that individual?s sworn affidavit of the truthfulness of same, indicating experience, training, and technical expertise in the type of care to be rendered. 6.9 A list of all states in which contract RN currently holds or has held a license to practice related services. 7.0 EDUCATION AND TRAINING REQUIREMENTS. 7.1 FORMAL EDUCATION. The Contractor shall ensure that services are performed by a registered nurse that graduated from an approved National League of Nursing program. 7.2 LICENSE/REGISTRATION. The contract provider shall possess a valid unrestricted license to practice Nursing. 7.3 EXPERIENCE. The contract RN shall possess excellent oral and written communication skills, interpersonal skills, and have working knowledge of computers, specifically the Internet, Microsoft Word, Microsoft Access and Windows 2000. 8.0 HEALTH REQUIREMENTS: 8.1 Certification of current physical examination for each employee. The certification shall contain a signed statement by the examining physician stating that the employee is free of any contagious diseases. Physical examination must be current as of 12 months prior to application for privileges. 8.2 Contract personnel providing services under this contract shall receive a pre-employment physical examination prior to commencement of work and annually thereafter. Contract personnel report to the Contractor's physician to receive a pre-employment examination and immunizations/shots prescribed by the MTF. 8.3 Not later than five (5) working days prior to commencement of work, certification shall be provided to the Contracting Officer's representative that contract RN have completed medical evaluation required above. This certification shall state the date on which the examination was completed, the doctor's name that performed the examination, and a statement concerning the physical health of the individual. The certification shall also contain the following statement: "(name of contract employee) is free from contagious diseases to include but not limited to Tuberculosis, Hepatitis, and Venereal Disease." 8.4 Also, as a condition of employment, OSHA requires that all contract personnel who will have occupational exposure to blood or body fluids, or other potentially infectious materials, shall receive Hepatitis B vaccine, sign a voluntary declination, or have documented proof of immunity to Hepatitis B infection. Personnel who sign declinations may change their minds at anytime and receive the Hepatitis B vaccine without penalty. 8.5 It is the Contractor's responsibility to report (to the appropriate MTF staff member) all information necessary to assure MTF records can be maintained correctly, and therefore comply with the JCAHO, OSHA, and CDC health records requirements. 9.0 EMERGENCY HEALTH CARE. The MTF will provide emergency health care for contract personnel for injuries occurring while on duty in the MTF. These services will be billed to the Contractor at the current full reimbursement rate. 10.0 HOURS OF OPERATION. Monday through Friday, 7:15 a.m. ? 4:30 p.m., excluding federal holidays and down days. 11.0 ON CALL/AFTER DUTY RESPONSE TIME. Contractor shall not be required to provide on call or after duty response. 12.0 FEDERAL HOLIDAYS. Contractor personnel shall not be required to provide service on federal holidays. Federal holidays are defined in section C-2 Definitions. 13.0 INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE. The Contractor shall provide and maintain adequate liability insurance coverage consistent with the risks associated with the performance of all services required by this SOW. Refer to Federal Acquisition Regulation (FAR) Clause 52.237-7, "INDEMNIFICATION AND MEDICAL LIABILITY INSURANCE", in Section I of this contract. 15.0 ORIENTATION. The Contractor shall ensure that all contract personnel and health education administrative personnel participate in the MTF orientation procedures for newly assigned personnel to include regulations specific to their professional specialty and clinic and Air Force policy and procedures. 19.0 NATIONAL AGENCY CHECKS. The contractor shall comply with the DoD 5200.2-R, Personal Security Program, and AFI 33-119, Electronic Mail Management and Use, requirements for contractor personnel operating Government workstations that have unclassified automated information syst3ems (e-mail, MIS, Internet, CAMS, etc.) Request for National Agency Checks (NAC), on contractor personnel hired at the beginning of the contract, shall be submitted to the Government not later than 15 working days from the contract start date. Request for NACs on contractor personnel hired subsequent to the contract start date shall be submitted to the Government not later than five (5) workdays from the employee?s first duty day. Contractor personnel receiving unfavorable NACs shall not be hired. These investigations shall be submitted by the Government at no additional cost to the contractor APPLICABLE PUBLICATIONS AND FORMS Publications and forms applicable to the statement of work (SOW) are listed below. The Contractor is obligated to follow those publications. These publications are available in the MTF and maintained by the Government. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications which result in a decrease or no change in the price and notify the Contracting Officer (CO) in writing of such change. Should a decrease in contract price result, the Contractor shall provide a proposal for reduction in the price to the CO. Prior to implementing any change that will result in an increase, the Contractor shall submit to the CO a price proposal within 30 days of receipt of the change by the Contractor. The CO and the Contractor shall negotiate the change into the contract under the provisions of the contract clause entitled "Changes". Failure of the Contractor to submit a price proposal within 30 days from receipt of the change shall entitle the Government to performance in accordance with such change at no increase in price. (LIST ALL APPLICABLE PUBLICATIONS) PUB NO. TITLE DATE DEPARTMENT OF DEFENSE (DoD) REGULATIONS/MANUALS INSTRUCTIONS/DIRECTIVES DoD Directive 5500.7, Standards of Conduct Mar 87 AIR FORCE REGULATIONS/MANUALS/INSTRUCTIONS AFI 33-119, Electronic Mail (E-Mail) Management and Use Mar99 AFI 36-2618, Enlisted Force Structure AFI 41-115, Authorized Health Care and Benefits AFI 41-210, Patient Administration Functions AFI 44-119, Medical Service Quality Improvement and Risk Management Oct 95 AFI 41-117, Program Education for Medical Service Officers Jun 94 AFI 48-123, Physical Examinations and Standards OTHER REFERENCES PHA PPIP Population Health PCO Guide https://phsd.afms.mil/PHSO/indexPHSO.htm 4N Position Description https://phsd.afms.mil/PHSO/indexPHSO.htm
- Place of Performance
- Address: Flight Surgeon's Office, Aeromedical Building, R.A.F. Mildenhall
- Zip Code: 09464-0230
- Country: United Kingdom
- Zip Code: 09464-0230
- Record
- SN00605431-W 20040619/040617212149 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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