Loren Data's SAM Daily™

FBO DAILY ISSUE OF AUGUST 04, 2004 FBO #0982
SOLICITATION NOTICE

J -- Maintenance Service for Entry/Exit Vehicle Barriers

Notice Date

8/2/2004
 

Notice Type

Solicitation Notice
 

NAICS

811490 — Other Personal and Household Goods Repair and Maintenance
 

Contracting Office

Department of Health and Human Services, Program Support Center, Division of Acquisition Management, Parklawn Building Room 5-101 5600 Fishers Lane, Rockville, MD, 20857
 

ZIP Code

20857
 

Solicitation Number

Reference-Number-04EASAM040108
 

Response Due

8/18/2004
 

Archive Date

9/2/2004
 

Point of Contact

Gwen Briscoe, Contract Specialist, Phone 202-205-4851, Fax 202-690-6630, - Gwen Briscoe, Contract Specialist, Phone 202-205-4851, Fax 202-690-6630,
 

E-Mail Address

gbriscoe@psc.gov, gbriscoe@psc.gov
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for a commerical item prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposal are being requested and a written solicitation will not be issued. The Department of Health and Human Services intends to award a firm fixed price contract. Maintenance service to vehicle barriers used to restrict vehicle traffic from the perimeter of the HHH Building. The barriers have been installed to improve the physical security of the HHH Building perimeter and improve traffic control and flow at the HHH ceremonial driveway, parking garage ramps, and loading dock area. General Requirements Contractor to maintain vehicle barriers installed at the HHH Building ceremonial driveway, parking garage entry and exit ramps, and dock entry and exit ramps. The major equipment included in this contract are:Five hydraulic pumping units, Two wedge barriers, Eleven bollards, One plate barrier One traffic control arm unit. Not less than monthly, contractor to visually inspect all electrical, hydraulic, and structural components. Repair and replace as required. Contractor to visually check hydraulic oil for proper level and condition and add or change as required. Contractor to check accumulator pressure, add or repair as necessary. All hoses and protection should be visually checked for wear and replaced as necessary. Visually check structural components of the barriers including clevis pins, hinge pins, cover plates, and cover plate anchors. Clevis pins and hinge pins should be lubricated as necessary. Limit switches and lights to be checked for proper operation. All relays, motor starters, and switches should be checked for signs of contact wear. Replace traffic light bulbs as required. All barriers should be checked for free operation and speed of operation. All sump pits and pumps to be checked for proper operation and proper drainage. Not less than quarterly, all oil filters will be changed. At a minimum of not less than once within a twelve-month cycle, all hydraulic fluid should be replaced with a vegetable-based fluid such as Mobil EAL 224 or similar. Touch up painting to be completed as required. Provide all required maintenance service, labor, and replacement parts, to include appropriate oil or fluid as required. Perform all work in a neat and orderly manner with minimal disruption of the traffic flow. All routine work that will totally block traffic at any barrier must be pre-scheduled. Specific requirements The HHH Building is located at 200 Independence Avenue, SW, Washington, D.C. It is bounded by Independence Avenue, Second, Third, and C Streets southwest. The ceremonial driveway is located on the Independence Avenue side. The entrance and exit ramps to the garage are on Third Street. The loading dock is located on the C Street side with entrance/exit ramps located on Second and Third Streets. Security hours for the HHH Building are 6:30 P.M. to 6:30 A.M. Federal work days; 24 hours on Saturdays, Sundays, and all Federal Holidays. Security hours are also instituted under special security conditions or for special circumstances. During security hours, only the Independence Avenue entrance is open. DHHS currently uses a computer controlled access (CCA) system to control access to restricted areas including perimeter entrances, the loading dock area, and the parking garage. Control of the vehicle barriers is integrated into the CCA system. CCTV monitors entrances to perimeter entrances, the plaza, the loading dock area, and the parking garage. Maintenance Requirements Perform all preventive and corrective, scheduled and unscheduled maintenance as required to maintain all vehicle barriers, traffic control arm, and hydraulic and control units. The maintenance work to include all troubleshooting, testing and replacement of parts and components as may be required. This specifically excludes components and peripherals of the CCA system. Contractor to advise and assist as necessary where maintenance problems arise at the interface with the CCA. Within one month of award of contract, contractor to submit a schedule of preventive maintenance to DHHS. The maintenance schedule will list the expected dates of scheduled maintenance and the type of maintenance to be completed. Revise and/or update operations and maintenance manuals as required ensuring that contents are complete, current and technically correct. Ceremonial Drive at Independence Avenue Maintain eight hydraulic lift bollards. Bollards operate as two sets of four bollards each. One hydraulic and control unit is located adjacent to barriers. One traffic light assists traffic control. Four loop sensors assist in control of the bollards, two each for entry and exit. Parking Garage Entrance/Exit at Third Street Maintain three hydraulic lift bollards that operate as a single unit. One hydraulic and control unit is located adjacent to barriers. One traffic light assists traffic control. Two loop sensors assist in control of the bollards, one each for entry and exit. Maintain one single unit Nasatka plate barrier. The hydraulic and control units are integral to the plate barrier assembly. One traffic light assists traffic control. Two loop sensors assist in control of the barrier, one each for entry and exit. One IR beam assembly operates as an additional safety sensor. Maintain one traffic control arm unit. The control unit is integral to the traffic arm. This unit is interfaced to the garage entry bollards, entry traffic light, and the CCA system. Dock Entrance/Exit Ramps at Second and Third Street Maintain two hydraulic lift wedge type barriers, one at the top of each dock ramp. Each wedge barrier is controlled by one hydraulic and control unit located adjacent to the barrier. One traffic light at each barrier assists traffic control. Two loop sensors assist in control of each wedge barrier, one each for entry and exit. Two IR beam assemblies, one at each wedge barrier, operate as additional safety sensors. Maintenance Hours Maintenance coverage for the service contract is twenty-four hours per day seven days a week. A pre-determined agreed upon service charge or hourly rate may be charged for emergency calls during the defined security hours. Response time to emergency requests will be four hours from the time of notification. An emergency request is one where the action or inaction of a barrier is impeding the normal traffic flow. For example, a barrier locked in the up position preventing traffic from using a ramp is considered an emergency. Response to emergency calls will be 24 hours per day, seven days per week. Response time to non-emergency requests will be within four hours from the time of notification. Non-emergency requests are those in which the action or inaction of a barrier is not impeding the normal traffic flow. For example, a dead lamp in the traffic signal is not considered an emergency. Response to non-emergency calls will be during the hours 6:30 A.M. to 6:30 P.M., Federal workdays Monday through Friday. Maintenance Records Maintain all records of maintenance activities performed, including all preventive, corrective and routine service work. The records, at a minimum, should contain the history of maintenance and repair activities, as well as the duration, cause and corrective action taken due to failure of any item of equipment. A separate maintenance record should be maintained for each barrier at each of the five locations. The maintenance records will be accessible to DHHS for inspection at any time. At a minimum of once per quarter, a copy of the records will be provided the DHHS project officer. At a minimum of not less than once within a twelve-month maintenance cycle, all records will be returned to DHHS. Records may be maintained and transferred electronically. Training Provide onsite training to the DHHS security staff and contract guards sufficient to utilize the full capability of the systems. All proposals will be reviewed for their technical capability and the ability to provide required services in a timely manner. The review will be weighted 50% technical capability, 25% cost, and 25% past performance history of the contractor.Interested parties must respond in writing with a proposal and the response must be received within fifteen (15) calendar days of this notice (Aug. 18, 2004, 4:00 p.m., Eastern Standard Time. No additional synopsis will be published. No telephone inquires will be accepted. Response may be faxed to (202) 690-6630 to the attention of the ontracting Officer, with a hard copy to follow in overnight mail.
 

Place of Performance

Address: 200 Independence Ave., S. W., Washington, D. C.

Zip Code: 20201
 

Record

SN00634734-W 20040804/040802211811 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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