MODIFICATION
A -- Parts and Repair Ordering System Services
- Notice Date
- 8/20/2004
- Notice Type
- Modification
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- AFSAC/PK Area C, Bldg 210 1822 Van Patton Drive WPAFB, OH 45433-5337, 45344-5337
- ZIP Code
- 45344-5337
- Solicitation Number
- FA8630-04-R-5063
- Response Due
- 8/27/2004
- Archive Date
- 8/31/2005
- Point of Contact
- Jim Dinwoody,937-257-6636 x4095
- E-Mail Address
-
Email your questions to james.dinwoody@wpafb.af.mil
(james.dinwoody@wpafb.af.mil)
- Small Business Set-Aside
- N/A
- Description
- NOTE: All Prospective Offerors interested in attending the Industry Day on 8 September 2004 please register at the PROS III Marketspace Website list at the end of this synposis. SOURCES SOUGHT/INDUSTRY DAYS FOR THE PARTS AND REPAIR ORDERING SYSTEM III (PROS III) ACQUISITION EFFORT To: All Prospective Offerors 6 August 2004 Subject: Solicitation FA8630-04-R-5063, Sources Sought/Industry Days Parts and Repair Ordering System III (PROS III) 1. INTRODUCTION: The Air Force Security Assistance Center (AFSAC), as the interface between the United States Department of Defense (DoD) logistics systems and Security Assistance (SA) customers, is responsible for providing comprehensive logistic support. This interface includes fulfilling the requirements of all Foreign Military Sales (FMS) countries that own and operate weapon systems of U.S. origin. AFSAC+s mission is to recognize the individualized needs of each FMS country, and develop support options that are cost effective, timely and efficient for our FMS customers and the DoD. Weapon systems and military material items sold by the DoD are supported by AFSAC. Comprehensive logistical support for FMS customers creates some unique challenges. Many FMS items are not of a type or configuration currently active in DoD?s inventories. These items or requirements are considered to be non- standard. Many FMS supply requirements for older or customer unique material do not have management data available. Some supply items may not have been catalogued due to low or infrequent usage. Low quantities or dollar value requested may not justify the administrative cost and time required to support a non-standard supply requirement. In other cases, when item management responsibilities do exist, high DoD demand may take precedence over FMS supply requirements for limited resources. The result is unacceptably slow and unreliable support to the FMS customer. Frequently, neither the organic capability nor the contractual supportability exists within the DoD for maintenance of non-standard material. The FMS customer must contract direct commercial or do without support. Some customers have set up procurement offices in the United States to alleviate these difficulties; however, most do not have the resources or volume of business to justify this option. Non-standard items are those that are no longer, or have never been, actively managed within the DoD logistics systems. These also include Commercial Off- The-Shelf (COTS) items, and those standard items that the Military Departments (MILDEPs) have deemed to be unobtainable within a reasonable time period. The difficulties in supporting these FMS requirements are being addressed through ongoing Parts + Repair Ordering System II (PROS II) contract that is valid through 4 December 2005. The PROS III program is a follow-on effort to PROS II intended to fill the gap in logistical support, and will allow additional options for maintaining DoD support to our FMS customers. By contracting out these specialized functions, the requirement for DoD manpower is reduced, and the FMS customer receives more efficient support. 2. Contract Effort Description: The PROS Program contractor is responsible for the purchase of supply items, maintenance services and the management of task orders. The contract is managed by a dedicated program office at AFSAC that oversees the contractor?s performance and monitors the flow of FMS requirements to the contractor. The objectives of PROS are to provide timely support, competitive pricing, quality service and quality program management to the FMS customer. The PROS II program goal is to provide ?one stop shopping? for the FMS country. The current contract structure consists of indefinite delivery/indefinite quantity (ID/IQ), period of performance Dec 00 ? Dec 05 (3-year base period with 2 one-year options), firm fixed price (fill fees), time and material (task orders), cost reimbursable (pass through subcontractor costs) and award fee. Historical Environment Approximately 75% of current supply actions are one-time only actions. The potential 80 plus users of the contract provide no computation of failure rates. The lack of repeat actions and no provision of failure rate computations makes predicting future requirements impossible. Approximately 75% of current supply actions are non-standard, that is-- not stored, stocked, issued or managed by the US Air Force and usually there is not a National Stock Number (NSN). The standard items with a NSN (remaining 25%) are waived by the USAF for supply action usually due to inability to meet an established need date. However, the managing US DoD source of supply restricts acquisitions to only US DoD approved sources. Approximately 25,000 supply requisitions are issued per year. Approximately 75% of the contract actions are supply with the remainder being maintenance and task orders. This contractual effort is for a commercial buying service. The majority of the contract value is pass-through costs to the vendor/manufacturer/repair service/task order sub-contractor of the item/service. The successful bidder for this contract will earn a small portion of the total estimated value of the contract. The probable (contract structure is not currently finalized) sources of revenue for the successful bidder will be specific fixed fee charges for specific buying type services identified in the contract schedule and award fee incentives. The successful bidder shall have total liability for Supply Discrepancy Reports (SDRs). This will include residual SDRs filed up to the allowable one year after shipment of an item even though the contract-ordering period may have been completed several years before. The successful bidder shall be advised to make arrangements to address this potential liability. NOTE: The Supply Discrepancy Report (SDR) process has been problematic in the previous and current contract. It is our desire to clearly establish roles and responsibilities with respect to SDRs. We request industry comments on structuring SDR liability and resolution. Generally orders are for small quantities, no large production runs. A significant amount of total contract amount is pass through costs for procuring required parts and services. Desirable Features Desire competitive environment for the contractor to drive performance. Leverage commercial marketplace for fostering synergistic partnerships with OEMs, online inventory for customer/contractor reference. Desire cost savings ? best available price ? minimizing participation fees Turn around time ? shortest possible lead-time ? lead-time from after receipt of order to shipment. Goal- Design mission support strategies that obtain higher levels of contractor performance, foster synergistic partnerships, accommodate changing or unforeseen mission needs, and leverage commercial best practices. SOURCES SOUGHT: Interested and qualified sources are requested to provide a statement of current capability and past performance information no later than 27 August 2004. Sources must demonstrate management and technical experience on similar acquisitions, specifically addressing the requirements specified in this synopsis, and demonstrate the ability to obtain the resources necessary to successfully compete for this requirement. Interested and qualified sources are requested to provide the following information: (1) Company name, address, telephone and facsimile numbers, point of contact, e-mail address, business size (NAICS is 336413, and general description of the company and services provided. (2) A list of your company+s most recent and relevant DOD or commercial contracts (not to exceed 5) to include contract number, place of performance, customer point of contact, telephone number, contract type, amount of award, period of performance and a very brief description of the services required and whether performance was considered acceptable or an explanation for performance problems noted. Respondents are asked to limit submissions to ten (10) pages or less (if practical), or minimum number of pages necessary to address your company?s capability. All data may be faxed or e-mailed simultaneously to the points of contact specified below. Respondents who submit proprietary data shall clearly mark the data with appropriate markings. Multiple awards are not being considered. A firm fixed price plus award fee type contract is contemplated. A source selection will be conducted in accordance with AFFARS 5315 at Wright-Patterson AFB OH. Draft solicitation documentation will be released incrementally on the worldwide web at the following website: www.pixs.wpafb.af.mil, as it becomes available. It would be advisable to check the site for new documents and updates on a regular basis. Potential offerors are invited to submit questions, comments, and suggestions concerning any and all draft documents. In the interest of creating the highest quality package possible, all questions and comments will be reviewed and considered by the Government. Answers to questions received will appear at the PIXS site when considered appropriate by the Contracting Officer. Draft documents will be revised periodically on the PIXS when considered practical. Documents may be downloaded from the PIXS site; the Government does not intend to provide hard copies of any of the draft documents. No telephone calls for these documents will be accepted. This synopsis is for information and planning purposes only, and does not constitute a solicitation for bids/proposals. The Government will not pay for any information submitted as a result of this synopsis. Any prospective offeror interested in this solicitation must register in order to be placed on the list of bidders. The contracting officer must be notified via fax or e-mail in order to be placed on the official bidders list. Please include company name, business size, a point of contact, address, telephone number, fax number and e-mail address. INDUSTRY DAYS: The Parts and Repair Ordering System III (PROS III) Industry Day will be conducted 08 ?09 September 2004, Hope Hotel, Area A, Wright- Patterson AFB, Ohio. Please identify program areas of concern or identify specific questions pertaining to the Draft Documents. Provide your program concerns or Draft Document specific questions to james.dinwoody@wpafb.af.mil by COB 27 August 04. These questions will be consolidated and answered during Industry Day. While Industry Day is being conducted, we request all new concerns and questions be submitted in writing. This ensures your exact questions are passed to the appropriate persons. We anticipate Day 1 to consist of the following briefings: a. Parts and Repair Ordering System III (PROS III) Industry ? Expectation of Program, Program History, Growth,?etc. b. Source Selection Briefing c. Begin One-on-one discussions We anticipate continuing One-on-one discussions on Day 2. Scheduling for One-on-one discussions will be accomplished by lottery draw. A maximum of three individuals per potential offeror is invited to participate. Provide company and individuals? names by E-mail to james.dinwoody@wpafb.af.mil by 1400 COB 27 August 04. If you desire a One-on- one session, indicate that desire in your email/correspondence. Correspondence may be sent by post to Mr. Dinwoody at the following address: James Dinwoody AFSAC/PKP 1822 Van Patton Dr. Bldg. 210 Front Wright Patterson, OH 45433-5337 Your input is essential to ensure Industry Day is a success! 3. Sources Sought/Industry Days: This Sources Sought/Industry Days announcement is issued for information and planning purposes only and does not constitute a solicitation. The Sources Sought/Industry Days shall not be construed as an obligation on the part of the Government to acquire any products or services. The Government does not intend to award a contract on the basis of this Sources Sought/Industry Days and all information shall be made available at no cost to the Government. Responses to the Sources Sought/Industry Days will not be returned. Please note that all prospective contractors must be registered in the Central Contractor Registration (CCR) database to be awarded a Department of Defense contract. To learn more about this CCR requirement and how to register, please visit the CCR internet website at http://www.ccr2000.com/ or call 1-888-227- 2423. ******************************************************************************** ******************************************************************************** REQUEST FOR INFORMATION FOR THE PARTS AND REPAIR ORDERING SYSTEM III (PROS III) ACQUISITION EFFORT To: All Prospective Offerors 5 Apr 2004 Subject: Solicitation FA8630-04-R-5063, Request for Information Parts and Repair Ordering System III (PROS III) 1. INTRODUCTION: Our goal is to develop an acquisition strategy that allows us to achieve outstanding performance while significantly reducing our cost of doing business with a manageable level of risk. While we welcome your input throughout the acquisition process, your suggestions and comments will be especially valuable as we develop our acquisition strategy. 2. BACKGROUND: Program Title The Parts and Repair Ordering System II (PROS II) is a service contract managed by the Air Force Security Assistance Center (AFSAC). It is available to satisfy logistics requirements for Foreign Military Sales (FMS) customers. PROS II provides a capability to purchase a wide range of nonstandard and difficult to support standard parts and maintenance services. PROS II also provides a vehicle for contracting for specialized engineering and technical services through task orders. Contract Effort Description The PROS II Program functions much the same as an Air Logistics Center. The contractor is responsible for the purchase of supply items, maintenance services and the management of task orders. The contract is managed by a dedicated program office at AFSAC that oversees the contractor?s performance and monitors the flow of FMS requirements to the contractor. The objectives of PROS II are to provide timely support, competitive pricing, quality service and quality program management to the FMS customer. The PROS II program goal is to provide ?one stop shopping? for the FMS country. The current contract structure consists of indefinite delivery/indefinite quantity (ID/IQ), period of performance Dec 00 ? Dec 05 (3-year base period with 2 one-year options), firm fixed price (fill fees), time and material (task orders), cost reimbursable (pass through subcontractor costs) and award fee. Historical Environment Approximately 75% of current supply actions are one-time only actions. The potential 80 plus users of the contract provide no computation of failure rates. The lack of repeat actions and no provision of failure rate computations makes predicting future requirements impossible. Approximately 75% of current supply actions are non-standard, that is-- not stored, stocked, issued or managed by the US Air Force and usually there is not a National Stock Number (NSN). The standard items with a NSN (remaining 25%) are waived by the USAF for supply action usually due to inability to meet an established need date. However, the managing US DoD source of supply restricts acquisitions to only US DoD approved sources. Approximately 25,000 supply requisitions are issued per year. Approximately 75% of the contract actions are supply with the remainder being maintenance and task orders. Generally orders are for small quantities, no large production runs. Note: See chart one for how the PROS II program process works. SAMIS stands for Security Assistance Management Information System. Developmental Phase PROS III the Follow-on to PROS II We are entering the developmental phase of the follow-on to PROS II. Chart Two Explanation Chart shows PR (purchase request) being offered up to contractors A and B (1) for competitive supply/maintenance fill action. Contractors A and B in competition with each other go to their OEM partners or competitive vendors (2) for quotes. Price and Lead Time (LT) are provided to the USAF by contractors A and B (3) and the USAF then selects the best offer (4). The contractor (A or B) with the best offer receives the order (5) and they issue a contract (6) with the appropriate vendor. Shipment is made as quoted (7) and services charges are paid (8). Winner takes all. The loosing contractor receives no recompense for their efforts unless they win an award to fill an order. Desirable Features Desire competitive environment for the contractor to drive performance. Leverage commercial marketplace for fostering synergistic partnerships with OEMs, online inventory for customer/contractor reference. Desire cost savings ? best available price ? minimizing participation fees Turn around time ? shortest possible lead-time ? lead-time from after receipt of order to shipment. Possible options include, but would not be limited to, multiple award and other Governmental agencies receiving orders with respect to contractor B. Goal Design mission support strategies that obtain higher levels of contractor performance, foster synergistic partnerships, accommodate changing or unforeseen mission needs, and leverage commercial best practices. We are soliciting comments from industry on the attached approach (chart two) with regard to feasibility, suggested incentives and interest in PROS III participation. 3. This RFI is issued for information and planning purposes only and does not constitute a solicitation. The RFI shall not be construed as an obligation on the part of the Government to acquire any products or services. The Government does not intend to award a contract on the basis of this RFI and all information shall be made available at not cost to the Government. Responses to the RFI will not be returned. 4. If you are interested in this effort, please provide comments and any additional information to this office (Attn: Jim Dinwoody) by COB 30 April 2004. Point of contact is Jim Dinwoody, Contract Negotiator at (937) 257-6636 x4095. For more information on 04R5063--Parts and Repair Ordering System Services please refer to http://www.pixs.wpafb.af.mil/pixslibr/04R5063/04R5063.asp
- Web Link
-
04R5063-Parts and Repair Ordering System Services
(http://www.pixs.wpafb.af.mil/pixslibr/04R5063/04R5063.asp)
- Place of Performance
- Address: AFSAC/PK Area C, Bldg 210 1822 Van Patton Drive WPAFB, OH 45433-5337
- Zip Code: 45433
- Country: USA
- Zip Code: 45433
- Record
- SN00648362-W 20040822/040820212142 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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