SOLICITATION NOTICE
R -- Consulting/Support Services
- Notice Date
- 8/20/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Defense Contracting Command-Washington(DCC-W), ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1D245, Washington, DC 20310-5200
- ZIP Code
- 20310-5200
- Solicitation Number
- W74V8H-04-R-0069
- Response Due
- 9/7/2004
- Archive Date
- 11/6/2004
- Point of Contact
- Denise Sanders, 703-693-2142
- E-Mail Address
-
Email your questions to Defense Contracting Command-Washington(DCC-W)
(denise.sanders@hqda.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Subject acquisition is a combined Synopsis/Solicitation for commercial services prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number for this acquisition is W74V8H-04-R-0069 and is being issued as a Request for Proposal. This solicitation in corporates provisions and clauses in effect through Federal Acquition Circular 97-27. The solicitation Subject acquisition is being issued as a 100% small business set aside. North American Industry Classification System Code (NAICS) is 541611 and the sm all business size standard is $6.0 million. All responsible sources may submit a proposal, which, if timely received, may be considered by the Government. Subject solicitation will close Sep 06, 2004, 1:00 p.m. EST. All proposals should be completed and submitted on this date. Requirement will be for a base year with four (4) option years. Description of Supplies/Services: Firm Fixed Price, Indefinite Quantity Consulting/Support Services. The proposal shall include the following information to be co nsidered: Detailed pricing for the base year and all option years for all services described below. All Contract Line Items are estimated quantities. Clin 0001: Base Year. Clin 0001AA Operations Manager II/Program Manager for 1500 hours; Clin 0001AB O perations Manager II/Relationship Advisor for 1000 hours; Clin 0001AC Director II/Advisor for 250 hours; Clin 0001AD Defense/Security Analyst IV for 1820 hours; Clin 0001AE Programmer Analyst IV (two people) for 3200 hours; Clin 0001AF Admin Assistant III (two people) for 750 hours; Clin 0007 ODCs, Clin 0002: First Option Period: Clin 0002AA: Operations Manager II/Program Manager for 1500 hours; Clin 0002AB Operations Manager II/Relationship Advisor for 1000 hours; Clin 0002AC Director II/Advisor for 500 hours; Clin 0002AD Defense/Security Analyst IV for 1820 hours; Clin 0002AE Program Analyst IV(two people) for 2500 hours; Clin 0002AF Admin Assistant III(two people) for 750 hours; Clin 0002AG ODCs; Clin 0003 Second Option Period: Clin 0003AA Operatio ns Manager II/Program Manager for 1200 hours; Clin 0003AB Operations Manager II/Relationship Advisor for 1600 hours; Clin 0003AC Director II/Advisor for 1200 hours; Clin 0003AD Defense/Security Analyst IV for 1960 hours; Clin 0003AE Programmer Analyst IV for 1960 hours; Clin 2006 Admin Assistant III for 1000 hours; Clin 2007 ODCs; Third Option Period: Clin 3001: Operations Manager II/Program Manager for 1000 hours; Clin 3002 Operations Manager II/Relationship Advisor for 1880 hours; Clin 3003 Directo r II/Advisor for 120 hours; Clin 3004 Defense/Security Analyst IV for 480 hours; Clin 3005 Program Analyst IV for 640 hours; Clin 3006 Admin Assistant III for 1000 hours; Clin 3007 ODCs; Fourth Option Period: Clin 4001: Operations Manager II/Program Manager for 1200 hours; Clin 4002 Operations Manager II/Relationship Advisor for 1880 hours; Clin 4003 Director II/Advisor for 120 hours; Clin 4005 Defense/Security Analyst IV for 480 hours; Clin 4006 Program Analyst IV for 680 hours; Clin 4006 Admin A ssistant III for 1000 hours; Clin 4007 ODCs. The Base Year shall begin 1 Oct 2004 through 30 Sep 2005, Option Period 1 shall begin 1 Oct 2005 through 30 Sep 2006, Option Period 2 shall begin 1 Oct 2006 through 30 Sep 2007, Option Period 3 shall begin 1 Oc t 2007 through 30 Sep 2008 and Option Period 4 shall begin 1 Oct 2008 through 30 Sep 2009. The Offerors shall submit a proposal for the total 5 years. Failure to do so may result in rejection of your proposal. The following FAR clauses and provisions a pply to this requirement: 52.204-4 Printed or Copied Double-Sided on Recycled Paper (Aug 2000); 52.209-6 Protecting the Governments Interest When Subcontracti ng With Contractors Debarred, Suspended, or Proposed for Debarment (Jul 1995); 52.212-1 Instructions to Offerors - Commercial Items (Jun 1999). 52.212-2; Evaluation - Commercial Items (Jan 1999). This will be a best value procurement, price and other f actors considered. The Government will award a contract resulting from this combined synopsis/solicitation to the responsible Offeror whose proposal conforming to this synopsis/solicitation will be most advantageous to the Government, price and other fact ors considered. The following factors shall be used to evaluate proposals in order of importance, technical capability, past performance and price. Technical and past performance, when combined, are more important than price. Vendors are required to submit past performance information, including points of contact, on the last three contracts for similar service. 52.212-3 Offeror Representations and Certifications - Commercial Items (Jun 1999). Proposals shall be accompanied with completed representations and certifications. A copy of these representations and certifications must be submitted with proposal. 52.212-4 Contract Terms and Conditions Commercial Items (May 1999). 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Exe cutive Orders - Commercial Items (May 1999), with the following checked subparagraphs (b), (5), (14), (15), (16), (17,) (18), (30), (32); 52.216-18 Ordering (Oct 1995) with the following insert 01 Oct 2004 through 30 Sept 2009; 52.216-19 Order Limitation s (Oct 1995) with the following inserts paragraph a. $25,000.00, paragraph b (1) 3200 hours, paragraph b (2) 3600 hours, paragraph 3. 5 days, paragraph d. 2 days; 52.216-22 Indefinite Quantity (Oct 1995) with the following insert, 30 Mar 2010; 52.217-5 Eva luation of Options (Jul 1990); 52.217-8 Option to Extend Services (Nov 1999) with the following insert, 6 months&30 days; 52.217-9 Option to Extend the Terms of the Contract (Mar 1989); 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) with the following insert www.farsite.gov and www.arnet.gov/far; 52.252-2 Clauses Incorporate By Reference (Feb 1998) with the following insert www.farsite.gov and www.arnet.gov/far ; 252.232-7003 Electronic Submission of Pay Request (Jan 2004). All offer ors are required to submit one original and one copy of the Technical Proposal and Cost/Price Proposal to Defense Contracting Command Washington, 5200 Army Pentagon, Room 1C256, Washington, D.C. Attn: Denise Sanders. All offerors are required to submit an email copy of the Technical Proposal to denise.sanders@hqda.army.mil. See Numbered Note 1. STATEMENT OF WORK Professional and Consulting Program Support Services For the National Museum of the United States Army Project (NMUSA) TABLE OF CONTENTS 1.0 BACKGROUND INFORMATION 2.0 APPLICABLE DOCUMENTS 3.0 SPECIFIC TASKS/REQUIREMENTS 3.1 Task 1 - Plan, Develop and Support Project Management 3.2 Task 2 - Strategic Campaign Plan 3.3 Task 3 - Support the NMUSA Program Development Initiatives 3.4 Task 4 Security and Safety Requirements 3.5 Task 5 Information Technology assessment, validation and integration 4.0 MINIMUM PERSONNEL REQUIRED 5.0 SPECIAL CONSIDERATIONS 6.0 PERIOD OF PERFORMANCE 7.0 PROPOSAL EVALUATION FACTORS 8.0 RELATIVE ORDER OF IMPORTANCE OF EVALUATION FACTORS 9.0 SIGNIFICANT MILESTONES AND DELIVERABLES 10.0 CRITERIA FOR MEASURING CONTRACTOR EFFECTIVENESS 1.0 BACKGROUND INFORMATION. The Director of Army Museums (DAM) has been tasked to plan, develop and build the National Museum of the United States Army (NMUSA). Professional consulting services and subject matter expertise are required to support outreach, strategic planning, progra m support, and relationship management with industry, Non-Government Organizations (NGOs) and other Government Organizations required to open NMUSA and the Museum Support Center by FY2009 at Fort Belvoir, VA. The mission also requires p rofessional and support services for project management, strategic planning, studies and analyses, museum programs support, and information technology support 2.0 APPLICABLE DOCUMENTS. In developing the strategic plan to coordinate critical relationships and strategic alliances with Non Government Organizations (NGOs) to include academia, private industry and other critical stakeholders the contractor shall refer to the following documen ts: AR 870-20, Army Museums, Historical Artifacts, and Art. The Strategic Vision for the Armys Museum and Historical Program, The Museum Divisions Strategic Vision and applicable NMUSA project documents. The government shall provide these documents up on request. 3.0 SPECIFIC TASK/REQUIREMENTS. In order for the National Museum of the United States Army (NMUSA) to open in June 2009 as scheduled, and to operate successfully thereafter, several challenges must be met. The most significant challenges are listed below: o A shortage of government staff o The need to inspire and coordinate efforts of multiple stakeholders, inside and outside the Army. o Impending retirement of a majority of the museums workforce and the lack of modern curatorial, museum business and information technology skills across the Army Museum System workforce. o Mandatory integration of evolving Army and civil sector security and safety requirements into the design, development and implementation of the museum facility and its programs. o Rapid changes in information technology to support a virtual museum, ensure access to clients with disabilities, appropriately showcase and secure holdings as well as provide for administrative support. To meet these challenges, the NMUSA Program government staff must be augmented with contractor expertise. This augmentation will expand the capability of a small staff so that it can address the challenges in parallel, rather than sequentially. Specific c ontractor tasks to overcome each challenge are in succeeding paragraphs. 3.1 Task 1- Plan, Develop and Support Project Management The contractor shall provide a single program manager to coordinate all tasks under this effort. The program manager shall provide monthly reports of progress made and of costs. He or she shall also directly support one of the tasks and provide other rep orts required by the government. These reports include requests for travel, expenditure status, trip reports and cost projections. Deliverables: In Progress Reports Travel expenditure, trip, and cost projection reports 3.2 Task 2- Strategic Campaign Plan Expand and update the NMUSA Strategic Campaign Plan Phase 2. The NMUSA Strategic Campaign Plan is a phased planning and implementation effort to identify, inform and involve every stakeholder in the coordinated support of the National Museum of the U.S. A rmy. The current Plan identifies stakeholders and recommends actions. Significant actions have already been accomplished. These actions must be documented and followed up where required. The stakeholders are both internal and external to the U.S. Army. Internal stakeholders range from the constituent museums of the Army Museum System to Army Commands and the Headquarters Department of the Army Staff. This Army Family includes Active and Reserve Components, retired and family members, as well as the Army Historical Foundation and other veteran organizations. External constituencies include the Congress, local and state governments who will host the NMUSA, other Defense Departments/Agencie s, related federal agencies such as the National Park Service and the Smithsonian Museum system. Industry providers of weapons systems and services are also stakeholders, as are schools, tourist agencies and other museums. There is a continuing need for adequate funding in the right appropriations to develop and build NMUSA. Strategic Campaign Planning and implementation must accommodate these needs; advise on t he subject of public fundraising through the Army Historical Foundation. This task requires extensive knowledge of the U.S. Army at every echelon, the Army Museum System, the planning, programming, budgeting and execution system, relationship planning, Congressional liaison, public affairs and strategic planning. Deliverables: In Progress Reports Meeting Minutes Trip Reports NMUSA Strategic Campaign Plan 3.3 Task 3 - Support the NMUSA Program Development Initiatives. NMUSA has initiated programs with major museum educational centers, several underserved universities and colleges, nation-wide youth training organizations and the current workforce. The programs provide interns, identify and ameliorate training shortfal ls in the current workforce and prepare staff for the NMUSA. This extensive effort is phased to provide NMUSA staff with the skills to run a world class national museum that has local, virtual and traveling programs. This task requires application of de tailed knowledge of the NMUSA Programs Development Initiatives, participants, museum knowledge and skills, youth and adult education, and nation-wide travel. The NMUSA Programs will require the full spectrum of Security, Safety, and Information Technology applications. Deliverables: In Progress Reports Meeting Minutes Trip Reports Briefing Documentation 3.4 Task 4 Security and Safety Requirements The government requires identification and integration of evolving security and safety requirements into the design, development and implementation of the museum facility and the wide array of NMUSA Programs. NMUSA will be located within the security enve lope of Fort Belvoir, Virginia in a manner which provides maximum public access while meeting both anti-terrorism/force protection and standard museum security rules. Army security regulations for personnel, documents, communications, information systems and physical assets are changing to match evolving threats and technological advances. Change also permeates the security practices for constructing and implementing museums. Because the NMUSA will serve a wide and diverse audience of visitors, ranging fr om children to seniors, with interactive programs, safety is a significant factor. This task requires identification of a baseline of Army and professional museum security and safety requirements as well as best practices in these disciplines within 90 da ys of task award. The identification must be in a format that can be incorporated into museum design, construction and programs. Next steps involve tracking changes to Army and museum security and safety requirements with the museum design, construction and program development process. The contractor shall recommend changes in time for them to be considered and implemented. Deliverables: In Progress Reports Meeting Minutes Trip Reports Briefing Documentation Museum Security and Safety Requirements Baseline Museum Security and Safety Requirements Updates 3.5 Task 5 - Information Technology assessment, validation and integration. NMUSA uses information technology today to communicate with external audiences and for internal collaboration. Some systems are government owned, such as the time accounting system for government civilian employees and the Army Knowledge Portal. Others are general commercial products, such as supply chain and customer relationship management that NMUSA may use. A third category is specialized systems for museum operation: security, exhibit support and access for persons with disabilities. This task builds u pon going programs to identify and evaluate current information technology in use by the NMUSA. A baseline evaluation is due 60 days after task award. Ninety days after task award the contractor shall provide an initial, time phased assessment of informat ion technology changes that will impact ongoing operations, museum construction and museum operations. T he contractor shall update this baseline every 90 days or more frequently to match construction and program development cycles. The task requires expertise in DOD, Army, commercial and museum related special purpose information technology. Deliverables: In Progress Reports Meeting Minutes Trip Reports Briefing Documentation Baseline Information Technology Evaluation The Phased Assessment of Information Technology Changes 4.0 MINIMUM PERSONNEL REQUIRED. The Contractor shall be responsible for assigning the minimum number of personnel necessary to provide the services for the successful execution of this contract to include a Program Manager. 5.0 SPECIAL CONSIDERATIONS. The U.S. Army Center of Military History shall provide oversight on this contract. Mr. Steven M. Bavisotto, Chief, Museum Programs, CMH/NM shall be designated Contracting Officer Representative (COR), or Primary CMH/MD Point of Contact (202) 685?2477. Mr. Judson E. Bennett, Jr. shall be designated Contracting Officer Technical Representative (COTR) (202) 685-2451. Questions related to specific tasks in this requirement should be directed to Mr. Bavisotto. All procurement and contracting processes and proced ural questions should be directed to Denise Sanders, Contract Specialist, (703) 693-2142. Specific functions described in this Statement of Work are not the exclusive domain of the contractor. There may be other contractors involved in the development of NMUSA. Interface between contractors shall be required. CONTRACT TYPE: Firm Fixed Price, Indefinite Quantity. 6.0 PERIOD OF PERFORMANCE: This contract shall have a base year plus four (4) option years with Period of Performance beginning 1 Oct 2004 through 30 Sep 2009. 7.0 PROPOSAL EVALUATION FACTORS: This award shall be based on a best value determination. Technical and past performance when combined are more important than price. The Government shall make the award to the responsible bidder whose offer is most advantageous and beneficial to the Gover nment. 8.0 RELATIVE ORDER OF IMPORTANCE OF EVALUATION FACTORS: The Technical and Cost evaluation factors are in descending order of importance: a. Mandatory Requirements This area assesses the bidder's organizational approach that shall be used to meet the Government's requirements. It also assesses the bidder's understanding of the Government's Requirements. Bidders must describe their organizational approach to meeting t he task requirements of this SOW. Issues such as number of people assigned to the task, their skills, roles, and responsibilities should be discussed. b. Past Performance Record on similar tasks This area assesses the bidder's past and current performance in terms of customer satisfaction. Please list three (3) similar projects as a past performance example for this task. The project example should contain Agency name, Agency Point of Contact with telephone number, value and period of performance of task/contract, and a brief description of the task. c. Cost/Price Evaluation The realism of the proposed cost/price shall be evaluated for the skill levels involved. Prices must be reasonable and in concert with industry standards, as set forth in the geographic area defined in the solicitation, for prices to be deemed acceptable. These relationships must be reasonable for the cost/price proposal to be deemed acceptable. 9.0 SIGNIFICANT MILESTONES AND DELIVERABLES In fulfillment of this Task Order, The Contractor shall develop and deliver to the COR and the COTR, Primary CMH Point of Contact (POC) all reports noted in the deliverables. The COTR, Primary CMH POC shall monitor timely progress on this project using the following schedule of significant milestones: Milestones/Deliverables Responsibility Date Project Start GSA/Contractor Date of Award (DOA) Biweekly Status Report Contractor Every other Monday In Progress Report Contractor Quarterly Meeting Min utes Contractor NLT 3 days After Meeting Final Technical Report Contractor Annually and 15 days after contract completion The government shall require 15 working days to review the monthly, quarterly, and annual reports. At a minimum, reports shall include the following: description of prior month's progress, summary of estimated expenses, review of issues/problems that may affect project completion, summary of upcoming events. The schedule given above is based on the best information available at this time. As better information becomes available, or should unforeseen circumstances arise, it may be necessary to modify this schedule. The Contractor shall assume the responsibili ty of formally notifying the COR and COTR as soon as it becomes likely that a scheduled date will slip by more than seven calendar days. In this regard, the client is expected to promptly notify the COR whom in turn shall notify the Contractor, of expecte d slippage in those milestone items not under the Contractor's responsibility. 10.0 CRITERIA FOR MEASURING CONTRACTOR EFFECTIVENESS Contractor effectiveness shall be measured in terms of customer satisfaction. Overall customer satisfaction shall be determined by CMH-MD Management satisfaction as well as timeliness of items specifically addressed under deliverables.
- Place of Performance
- Address: Defense Contracting Command-Washington(DCC-W) ATTN: Policy and Compliance, 5200 Army Pentagon, Room 1C245 Washington DC
- Zip Code: 20310-5200
- Country: US
- Zip Code: 20310-5200
- Record
- SN00648554-W 20040822/040820212710 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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