Loren Data's SAM Daily™

FBO DAILY ISSUE OF SEPTEMBER 04, 2004 FBO #1013
SOLICITATION NOTICE

71 -- FURNISH AND DELIVER LABORATORY CASEWORK, ACCESSORIES AND COMPONENTS

Notice Date

9/2/2004
 

Notice Type

Solicitation Notice
 

NAICS

337127 — Institutional Furniture Manufacturing
 

Contracting Office

Department of Agriculture, Agricultural Research Service, North Atlantic Area Office, 600 East Mermaid Lane, Wyndmoor, PA, 19038
 

ZIP Code

19038
 

Solicitation Number

RFQ16-3615-04
 

Response Due

9/16/2004
 

Archive Date

10/1/2004
 

Point of Contact

Lisa Botella, Contract Specialist, Phone 215-233-6551, Fax 215-233-6558,
 

E-Mail Address

lisa.botella@ars.usda.gov
 

Small Business Set-Aside

Total Small Business
 

Description

The USDA, Agricultural Research Service (ARS), requires the Contractor to provide all labor, equipment, materials, tools, assembly and supervision to furnish and deliver new laboratory casework, accessories, and components for three (3) laboratories at the USDA, ARS, NAA, Appalachian Fruit Research Station (AFRS) locate in Kearneysville, West Virginia. Prices are being requested and a written solicitation has been issued. The Solicitation number 16-3615-04 is issued as a Request For Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-24. This procurement is 100 percent set aside for small business. The NAICS is 339111 with a size standard of 500 employees. A.1 - SCOPE OF WORK - The USDA, Agricultural Research Service (ARS), requires the Contractor to provide all labor, equipment, materials, tools, assembly and supervision to furnish and deliver new laboratory casework, accessories, and components for three (3) laboratories at the USDA, ARS, NAA, Appalachian Fruit Research Station (AFRS) locate in Kearneysville, West Virginia. A.2 - SCHEDULE OF ITEMS - The Contractor shall furnish and deliver new laboratory casework, accessories and components for three (3) laboratories in accordance with the terms, conditions, specifications and drawings contained in this document. ITEM 01 - Laboratory Casework, accessories and miscellaneous components for Laboratory Room 218 - QTY. 1, UNIT: JB, UNIT PRICE: $; AMOUNT: $. ITEM 02 - Laboratory Casework, accessories and miscellaneous components for Laboratory Room 230 - QTY. 1, UNIT: JB, UNIT PRICE: $; AMOUNT: $. ITEM 03 - Laboratory Casework, accessories and miscellaneous components for Laboratory Room 230 - QTY. 1, UNIT: JB, UNIT PRICE: $; AMOUNT: $. ITEM 04 - Delivery Charges - QTY. 1, UNIT: JB, UNIT PRICE: $; AMOUNT: $. NOTE: All equipment and components shall be fabricated with new materials. Used materials are unacceptable. NOTE: THE GOVERNMENT SHALL MAKE A SINGLE AWARD. THEREFORE, OFFEROR'S MUST PROPOSE ON ALL LINE ITEMS TO BE CONSIDERED FOR AWARD. ALL THIS FOR A TOTAL OF $. A.3 - PRICING SHEETS - Contractor's shall complete the pricing sheets identified for each lab and include them with the offer. This information is located in Section C and is individually identified by lab room number. The Contractor shall total each labs Pricing Sheet and transfer this information to the appropriate line item in Section A.2. and provide a GSA Contract number, if applicable. A.4 - GENERAL AND TECHNICAL SPECIFICATIONS - The Contractor shall refer to the General Specification Guide and Technical Specification Guide. See Section C. A.5 - SUBMITTALS - The Contractor shall submit the manufacturer's data for each item of laboratory equipment specification, labeled with the Lab Room Number on each, to the Contracting Officer Representative (CO) within the offer. Failure to submit this literature may render the offer non-responsive on the Technical evaluation criteria and ineligible for contract award. A.6 - CONTRACTOR'S BRAND NAME AND INFORMATION - Offeror's are required to identify the brand and type of equipment offered in the space below: ITEM DESCRIPTION; BRAND NAME; MAKE/MODEL. (Continue on a separate sheet.) The Contractor shall provide two sets of the descriptive literature even if literature has been submitted previously. Failure to submit this literature may render the offer non-responsive on the Technical evaluation criteria and ineligible for contract award. A.7 - 52.214-21 DESCRIPTIVE LITERATURE (MAY 2001) -(a) "Descriptive literature," as used in this provision, means information (e.g., cuts, illustrations, drawings, and brochures) that is submitted as part of a bid. Descriptive literature is required to establish, for the purpose of evaluation and award, details of the product offered that are specified elsewhere in the solicitation and pertain to significant elements such as (1) design; (2) materials;(3) components;(4) performance characteristics; and (5) methods of manufacture, assembly, construction, or operation. The term includes only information required to determine the technical acceptability of the offered product. It does not include other information such as that used in determining the responsibility of a prospective Contractor or for operating or maintaining equipment. (b) Descriptive literature, required elsewhere in this solicitation, must be: (1) identified to show the item(s) of the offer to which it applies and (2) received by the time specified in this solicitation for receipt of bids. Failure to submit descriptive literature on time will require rejection of the bid, except that late descriptive literature sent by mail may be considered under the Late Submissions, Modifications, and Withdrawals of Bids provision of this solicitation. (c) The failure of descriptive literature to show that the product offered conforms to the requirements of this solicitation will require rejection of the bid. A.8 - PACKING AND SHIPPING - The Contractor shall be responsible for shipping the components. The Contractor shall pack each item for shipment in a new container in such a manner that will ensure acceptance by common carrier and safe delivery at the destination. Containers and closures shall comply with the Interstate Commerce Regulation, Uniform Freight Classification Rules, or regulation of other carriers as applicable to the mode of transportation. The items to be furnished hereunder shall be labeled with the purchase order number or the name of the credit card holder and delivered, all transportation charges paid by the Contractor in accordance with the F.O.B. Destination clause. A.9 - ADVANCE NOTIFICATION OF DELIVERY - The Contractor shall provide the addressee advance notification of delivery. Such notice shall be provided in writing to the Contracting Officer's Representative (COR) with a copy to the Contracting Officer (CO), not less than two (2) weeks prior to the actual delivery. Collect calls will not be accepted. A.10 - DELIVERY INFORMATION - The Contractor shall furnish and deliver the items listed in the Schedule within ninety (90) calendar days after receipt of the purchase order. Deliveries shall be made (F.O.B. Destination) to the USDA, ARS, Appalachian Fruit Research Station (AFRS), 2217 Wiltshire Road, Kearneysville, WV 25430. Attn.: J. Howell. The item(s), as specified in this document, shall be delivered between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding Federal holidays. A.11 - WARRANTY - The Contractor shall provide a standard commercial manufacturer's warranty on the equipment, components, and accessories. All warranties shall begin from the acceptance date by the Government. A.12 - DOCUMENTATION - The Contractor shall provide one (1) copy of the operations, repair, maintenance manuals, lubrication upon delivery of the equipment. All documentation shall identify the purchase order number on the label. Final payment shall not be made unless and until the equipment and documentation have been fully accepted by the TR. A.13 - SECTION 508 ACCESSIBILITY COMPLIANCE CLAUSE - This clause does not apply. A.14 - DESIGNATION OF CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE - The Contracting Officer shall designate the Contracting Officer's Representative (COR) at the time of contract award. The COR is responsible for administering the performance of work under this purchase order. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this purchase order be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the purchase order. The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the purchase order so that the contract may be modified accordingly. (This does not apply to individual task assignments which were issued by the COR; provided they do not affect the delivery schedule or performance period stated in the purchase order.) On all matters that pertain to the purchase order terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests efforts outside the scope of the purchase order, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contractor should notify the Contracting Officer immediately, preferably in writing if time permits. Proceeding with work without the proper contractual coverage could result in nonpayment or necessitate submittal of a purchase order claim. A.15 - ADDITIONAL QUOTATION INFORMATION - 1. This solicitation and any other documents related to this procurement will be available electronically at the Internet site http://www.eps.gov. 2. Potential offerors will be responsible for downloading their own copy (with the exception of the drawings) of the solicitation and amendments (if any). It is the offerors responsibility to monitor the site for release of the solicitation and any related documents. 3. BIDDERS MAILING LIST AND REQUEST FOR DRAWINGS - Potential offeror's are required to provide the following mandatory information to establish a bidder's mailing list and request a copy of the drawings (which may not be available on the website). The request must include the Company name, street address, telephone, fax and contact name and must be faxed to the Contracting Officer at (215) 233-6558, referencing Solicitation No. RFQ 16-3615-04. REQUESTS SENT BY E-MAIL ARE NOT ACCEPTABLE. OFFERS SENT BY E-MAIL OR FACSIMILE ARE NOT ACCEPTABLE. 4. OTHER OFFEROR'S INFORMATION - A. Please complete the following: i. Our company [ ] does, [ ] does not accept a Government Visa Credit Card. ii. Our company [ ] does, [ ] does not accept a Government Purchase Order (PO). iii. Our company [ ] does, [ ] does not accept a Government Convenience Check. B. Contractor's are reminded to register in the CCR Database (see Item D.1 (k).) C. It is the Contractor's responsibility to be familiar with applicable clauses and provisions. B.1 - FAR 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition. B.2 - ADDENDA TO FAR CLAUSE 52.212-4 - 1. Item a: AGAR 452.246-70, Inspection and Acceptance shall be made at: i) Destination. 2. Item (g)- Invoices shall be submitted in an original after acceptance of all items and is amended to include the following: INVOICES - A. An original invoice shall be submitted after acceptance of all items, sent to Lisa Botella (see below) and includes at a minimum the following information: 1. Name of business concern, invoice number and invoice date; 2. Tax Identification Number; 3. Contract number; 4. Description, price, and quantity of item(s) actually delivered; 5. Shipping and payment terms; 6. Name, title, phone number, and complete mailing address of responsible official to whom payment is to be sent. 7. All invoices shall be submitted to: USDA, ARS, NAA, APPALACHIAN FRUIT RESEARCH STATION (AFRS), 2217 Wiltshire Road, Kearneysville, WV 25430, ATTN.: J. Howell. C. If order is paid by a Government Visa Credit Card, the Contractor shall provide a copy of the packing slip and a Visa charge receipt to the Cardholder. All information shall be submitted to: USDA, ARS, NAA CONTRACTING OFFICE, 600 E. MERMAID LANE, WYNDMOOR, PA 19038, ATTN.: Lisa Botella. B.3 - 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS applies to this acquisition. The following FAR clauses cited in 52.212-5 are applicable to this acquisition for supplies: 52.203-6; 52.219-6; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.222-37; 52.225-3 (ALT I); 52.225-13; 52.225-15; 52.232-33; 52.232-36 and 52.247-64. B.4 - ADDENDA TO FAR CLAUSE 52.212-5 - 1. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text: 52.204-4; 52.211-6; 52.214-34; 52.214-35; 52.225-8; 52.242-17; and 52.247-34. The full text of these clauses may be accessed electronically at this address: http://www.arnet.gov/far/ and AGAR Clauses at http://www.usda.gov/procurement/policy/agar.html. C.1 - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS - ATTACHMENT NO. 01 - GENERAL AND TECHNICAL SPECIFICATIONS GUIDE (7 pages). ATTACHMENT NO. 02 - Room 218 - Contractor Pricing Sheets and Drawings (5 pages). ATTACHMENT NO. 03 - Room 230 - Contractor Pricing Sheets and Drawings (10 pages). ATTACHMENT NO. 04 - Room 232 - Contractor Pricing Sheets and Drawings (8 pages). Note: Refer to Section D.2 - for additional information on the drawings. D.1 - The provision at 52-212-1, INSTRUCTION TO OFFERORS - COMMERCIAL ITEMS, applies to this acquisition. D.2 - ADDENDA TO FAR CLAUSE 52.212-1 - 1. Item (b) Submission of Offers is amended to include the following: Submit your offer, acknowledgment of amendments (if any), the Schedule of Items (A.2); Pricing Sheets (A.3); Submittals (A.5); Contractor's Brand Name and Information (A.6); Descriptive Literature (A.7); Warranty (A.11); Other Offeror's Information (D.2., item 3); Evaluation Information (D.5); and the Certifications at FAR 52.212-3 (D.6) to Lisa M. Botella, USDA, ARS, North Atlantic Area, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038. 2. Item (c) Period for acceptance of offers is amended to include the following: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers. D.3 - AGAR 452.204-70 INQUIRIES - Inquiries and all correspondence concerning this solicitation should be submitted in writing and can be faxed to the Contracting Officer at (215) 233-6558. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to award. D.4 - 52.212-2 EVALUATION - COMMERCIAL ITEMS applies to this acquisition. The following evaluation criteria are included in paragraph(a) of that provision: 1) Technical Capability, 2) Past Performance and 3) Price. Technical and past performance, when combined, are significantly more important than price and will be scored on a "Pass/Fail" basis. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is technically acceptable, conforming to the solicitation and the lowest priced offer inclusive of all line items price. D.5 - ADDENDUM TO FAR CLAUSE 52.212-2 - 1. Deletes item D.3(b); 2. EVALUATION FACTORS FOR AWARD - (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is technically acceptable, conforming to the solicitation and the lowest priced offer inclusive of all line items price. Each offeror is required to furnish a written statement, descriptive literature, or other documentation, manufacturer or brand name of the item, and show how the offered item and/or product meets each of the requirements specified in the Solicitation. Failure to provide the information relative to each evaluation factor may render your offer non-responsive. A. TECHNICAL CAPABILITY OF THE FIRM - Technical capability will be based on manufacturer or brand name and model of the items and product literature, technical features and warranty provisions. Each Offeror is required to submit the above documentation (i.e., catalog cut sheet, a written statement, descriptive literature, or other documentation, manufacturer or brand name of the item, warranty and required delivery date and show how the offered item and/or product meets each of the requirements specified commercial price list,) and show how the offered product meets or exceed the requirements as identified in the Specifications. Failure to provide the information relative to each evaluation factor may render your offer non-responsive. B. PAST PERFORMANCE - Past performance history may be based on the Contracting Officer's knowledge of any previous history of this type of work, customer surveys or any other verifiable information available to the Contracting Officer. Past performance will be scored on a "Pass/Fail" basis. In order to be considered for a contract award, the Contractor shall provide a list of three (3) contracts of a same nature and complexity that were awarded within the past three (3) years or that is/are currently in force. This information must be submitted with your offer. For each contract, list the following: 1. Name, address, and telephone number of the contracting organization, the Contractor's Project Officer and Government Contracting Officer. 2. Contract number, type, and dollar value. 3. Item (description) purchased. 4. Date of contract, period of performance and price. 5. List any contract(s) terminated for convenience or default (partial or complete) within the past three (3) years. Include the contract number, name, address, and telephone number of the terminating officer. C. PRICE - Price includes all labor, equipment, materials, warranty, transportation, shipping and any discount terms. D.6 - 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS are included in the solicitation. Offerors shall include a completed copy of this provision with their offer. Responses are due on SEPTEMBER 16, 2004 by 11:00 A.M. local time, to the USDA, Agricultural Research Service, Contracting Office, 600 East Mermaid Lane, Wyndmoor, PA 19038.
 

Place of Performance

Address: USDA, ARS, Appalachian Fruit Research Station (AFRS), 2217 Wiltshire Road, Kearneysville, WV. Attn.: J. Howell.

Zip Code: 25430

Country: United States
 

Record

SN00664003-W 20040904/040902211651 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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