SOLICITATION NOTICE
R -- HIGH SCHOOL YOUTH MINISTRY COORDINATOR
- Notice Date
- 9/2/2004
- Notice Type
- Solicitation Notice
- NAICS
- 813110
— Religious Organizations
- Contracting Office
- ACA, Fort Campbell, Directorate of Contracting, Building 2174, 13 ? & Indiana Streets, Fort Campbell, KY 42223-1100
- ZIP Code
- 42223-1100
- Solicitation Number
- W91248-04-Q-0087
- Response Due
- 9/17/2004
- Archive Date
- 11/16/2004
- Point of Contact
- shirley.banks, 270-798-7200
- E-Mail Address
-
Email your questions to ACA, Fort Campbell
(shirley.banks@campbell.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quote being requested and a written solicitation will not be issued. Solicitation number W91248-04-Q-0087 is issued as a Request for Quotes (RFQ). The solicitation document and incorporated provision s and clauses are those in effect through Federal Acquisition Circular 2004-06. Acquisition is set aside for small business concerns. The NAICS Code 813110 and the small business size standard is $6,000,000. The Offer Schedule (contract line item numbers (s), items, quantities and units of measure) and the Performance Work Statement (PWS) can be accessed at website http://doc.campbell.army.mil/. Performance period is for one 12 month period with 4, 12 month option period. Anticipated start date is on or about 1 October 2004. Offers are due not later than 4:00 P.M. 17 September 2004, 4:00 P.M . All responsible concerns may submit an offer which will be considered by the Agency. Submit offers to Army Contracting Agency, Southern Region, DOC, ATTN: Susan Davis, Bldg 2172, 13 ? Street, Fort Campbell, KY 42223-1100. Point of Contact is Ms. Davis, 270-798-7809, daviss@campbell.army.mil. The provision at 52.212-1 Instructions to OfferorsCommercial Items, is applicable and is addended as follows: Paragraph s (b)(5), (d), (e), and (h) are deleted; Paragraph (b) (10), the following text is added Submit names addresses, and telephone numbers of proposed primary and alternate Youth Ministry Coordinators with one (1) copy of the following documents: resumes for both coordinators; documentation showing both coordinators experience in youth ministry; and proof of Bachelors Degree. This provision is further addended to incorporate 52.252-1 Solicitation Provisions Incorporated by Reference (Fill-in information www.gsa.gov); 52.216-1 Type of Contract (Fill-in information, - Firm fixed price; and 252.204-7001 Commercial and Government Entity (CAGE) Code Reporting. 52.212-2 Evaluation-Commercial Items is applicable: (evaluation factors are Technical consisting o f Qualifications and a minimum of two years Experience) and Price. Qualifications sub-factor is slightly more important than the Experience sub-factor. When Qualifications and Experience are combined, Technical factor is significantly more important than Price. Initial Review of offers received will be conducted to determine whether offer meets the technical requirements stated. Those offerors who are determined to be acceptable will be contacted by telephone to arrange a date, time, and location for th e proposed youth coordinators to present an oral presentation of their qualifications and experience. This presentation will be used to present or demonstrate technical capabilities of the proposed coordinators. We tentatively plan to conduct Oral Presen tations on 20 September 2004. General Oral Presentation Information: a. The Government will contact the offerors to arrange date and time (tentatively planned for 20 September 2004. b. Presentation is limited to 30 minutes. c. The Government will pr ovide a timekeeper to ensure that each offeror has the same amount of time for the presentation. d. There is no interaction during oral presentation between the Government and the offerors. However, when offerors presentation is complete, Government rep resentatives may ask for additional information for clarification purposes. e. Location will be at Directorate of Contracting, Bldg 2172, 13 and a half Street & Indiana, Fort Campbell, KY 42223-5358. f. Oral Presentations will not include or address price information. The Government intends to make a single award to the responsive and responsible offeror whose offer is most advantageous to the Government co nsidering price and non-price related factors. The successful offeror must be registered in Central Contractor Registration (CCR). CCR website is https://www.bpn.gov/CCR/scripts/index.html. Offerors are instructed to submit complete copies of FAR provis ion 52.212-3 Offeror Representations and Certifications-Commercial Items, and DFARS provision 252.212-7000 offeror Representations and Certifications-Commercial Items, with offers. The FAR Clause at 52.212-4 Contract Terms and Conditions-Commercial Items applies to this acquisition and is addended to incorporate the following clauses: 52.219-6 Notice of Total Small Business Set-Aside; 52-228-5 Insurance-Work on a Government Installation; 52.217-8 Option to Extend Services; 52.217-9 Option To Extend The Ter m of The Contract; 52.232-19 Availability of Funds For The Next Fiscal Year; 52.232-17 Interest; 52.252-2 Clauses Incorporated by Reference (Fill-in information-www.gsa.gov; 52.201-7000 Contracting Officers Representative; 252.204-7000 Disclosure of Infor mation; 252.204-7003 Control of Government Personnel Work Product; 252.204-7004 Required Central Contractor Registration; 252-223-7006 Prohibition on Storage and Disposal of Toxic and Hazardous Materials; 252.242-7000 Post Award Conference; and 252.243-700 1 Pricing of Contract Modifications. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive OrdersCommercial Items, applies to this acquisition and the following additional FAR Clauses cited within this clause al so apply: 52.217-5 Evaluation of Options; 52.222-21 Prohibition of Segregated Facilities; 52.222-26 Equal Opportunity; 52.222-35 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; 52.222-36 Affirmative Action for Workers with Disabi lities; 52.222-37 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era; 52.232-18 Availability of Funds; and, 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration. DFARS Clause 252-212-7001 Contract Terms and C onditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items is applicable and the following additional DFARS Clauses cited within this clause also apply: 252.232-7000 Electronic Submission of Payment Requests; 252-243-7002 Certification of Requests for Equitable Adjustment; and 252.247-7024 Notification of Transportation of Supplies by Sea. See Note 1. STATEMENT OF WORK FOR HIGH SCHOOL YOUTH MINISTRY COORDINATOR 1. Description of Services. This statement of work defines the contractor requirements, government responsibilities, reporting, and control requirements for the Fort Campbell High School Youth Ministry Coordinator. The Youth Ministry Coordinator will coordinate and provide ministry for high school age youth, in the Fort Campbell community. Contractor services include providing a community wide youth religious program and supporting specific youth ministr y needs that the Fort Campbell unit ministry team and volunteers cannot provide. The coordinator will articulate and develop promotional campaigns and activities and maintain records of supplies, materials and attendance (to include youth and volunteers). The major scope of work will focus on programming, developing and implementing activities for the Fort Campbells Protestant Youth of the Chapel (PYOC) as part of the installation religious support program. The High School Youth Ministry Coordinator will also have oversight for post-wide youth ministry events that include activities of the Middle School Youth along with the High School Youth. 1.1. Requirements. The contractor will be a nationally recognized and reputable youth ministry organization. To meet the needs of the Fort Campbell youth ministry, this organization must be national and international in scope to provide resources and networking unavailable in a small organization. The contractor will provide an on site coordinator to meet the requirements of this contract. The contractor will provide all training necessary for the coordinator to work in military communities in the dedicated area of youth ministry. The coordinator will perform in acco rdance with the performance work statement, be solely dedicated to this effort in a full time capacity, be responsible for the overall management and coordination of this contract, and will be the primary point of contact with the Government. 1.2. In the temporary absence of the coordinator, the contractor will identify to the Government the individual assuming the duties of the coordinator. Such individual will meet the minimum qualifications set for the coordinator. 1.3. The coordinator will have specific training in youth work with a minimum of two years experience in youth ministry. A baccalaureate degree is required. Seminary education is highly desirable. 1.4. Contractor will maintain records of the coordinators qualifications and provide periodic update, training in appropriate subjects related to the contracted services for the coordinator. The government may inspect these records at any time. 1.5. The Installation Chaplain may require the Contractor to remove personnel working under the contract for reasons of misconduct, security violations, or suspicion of being under the influence of drugs, alcohol or any incapacitating agent. Contractor e mployees will be subject to dismissal from the premises upon determination by the Contracting Officer that such action is necessary in the interest of the government. The Installation Commander has the authority under 10 U.S.C. 1382 to bar individuals fro m the installation. Removal from the site or dismissal from the premises of Coordinator personnel will not relieve the Contractor of the requirement to perform services as required by this work statement. 1.6. Background checks will be done by the Army for DOD personnel that volunteer and there will be no cost to the contractor. Any background checks done on the contractor and the contractors employees and staff are the contractors responsibility and the contractor will not be paid additional funds for performing these requirements. 2. Specific Tasks. While the specific tasks are directly assigned to the on-site coordinator, the contractor has overall responsibility for ensuring accomplishment. All programs and activities will be ecumenical, nondenominational, and inclusive of all Christian traditions. Coordinator will: 2.1. Develop, coordinate, and conduct weekly club meetings for High School youth. 2.2. Conduct weekly Bible studies designed to develop personal spiritual growth. 2.3. Meet weekly with Director of Religious Education and/or Installation Chaplain and submit monthly reports of significant activities, proposed events, and youth group demographics. 2.4. Make monthly contacts with students during normal activities to strengthen relationships. Contacts each month will include repeat contacts with students previously contacted and new contacts with students not contacted before. 2.5. Recruit, develop, train, and maintain adult volunteers of the Fort Campbell community to work with the community wide youth ministry program. Coordinator will meet with adult volunteers at least monthly. 2.6. Conduct four retreats per year. One to three will be 2-3 day weekend retreats and one to three will be 4-5 days retreats during the week, for a total of four retreats per year. 2.7. Provide two, day-long activities for fun, fellowship, and sharing for youth per year. 2.8. Conduct one service proje ct per year coordinated with and approved by the Installation Chaplain. The service project is an outreach program to assist less fortunate people throughout the world. 2.9. Conduct publicity for all youth ministry events by publishing a monthly newsletter and by using other forms of publicity as needed and available in the Fort Campbell community. 2.10. Conduct two fellowship events for youth and their families for 4-8 hours of family fun and fellowship to build relationships and spiritual fitness. 2.11. Make appropriate referral to helping agencies when resource/counseling is beyond the experience of the coordinator. 2.12. Coordinator will be responsible for submitting invoices for the previous months contract services to the chaplaincy resources manager, Bldg. 3101, no later than the 10th working day of the month. The coordinator must have the Director of Religious E ducation sign the invoice, verifying the accuracy of the invoice, before submitting to the chaplaincy resources manager. 3. Requirement Summary. Coordinator will perform all services within the guidelines of Army Regulations and Directives, and the Installation Chaplains Policy Statements. 4. Government Furnished Property and Utilities. The Government will provide facilities, administrative support, and other materials necessary to implement the program, including but not limited to: 4.1. Facilities for appropriate administrative, planning, and group activities. 4.2. Storage facilities for storage of Government-provided, coordinator-managed teaching materials and supplies. 4.3. Equipment to include overhead projector, television, VCR, use of copy machine, computer and Software support. 4.4. Supplies to include paper products for publicity, flip charts, markers, refreshments for events, and fuel for transportation. 4.5. Limited use of Transportation Motor Pool (TMP) vehicles for the transportation of youth for specified events. Requests will be made through the Installation Chaplains Office. All requests are subject to approval of the Installation Chaplain an d dependent upon availability of vehicles and authorized drivers. 4.6. Limited nonappropriated funds through the Fort Campbell Chapel Tithes and Offerings Fund (CTOF) in support of youth participating in specific activities. The Installation Chaplain in accordance with the CTOF Standing Operating Procedures (SOP) w ill make such funds available. 4.7. Contractor-Furnished Items. The contractor may furnish materials other than that specified as furnished by the Government in paragraph 4. Contractor provides for own transportation. The government will not reimbursable these expenses.
- Place of Performance
- Address: ACA, Fort Campbell Directorate of Contracting, Building 2174, 13 1/2 & Indiana Streets Fort Campbell KY
- Zip Code: 42223-1100
- Country: US
- Zip Code: 42223-1100
- Record
- SN00664422-W 20040904/040902212557 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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