SOLICITATION NOTICE
J -- FSA Copier Maintenance FSA-R-40-04DC
- Notice Date
- 9/20/2004
- Notice Type
- Solicitation Notice
- NAICS
- 811212
— Computer and Office Machine Repair and Maintenance
- Contracting Office
- Department of Agriculture, Farm Service Agency, Acquisition Management Branch, Special Projects Section, 1400 Independence Avenue SW, Stop 0567, Washington, DC, 20250-0567
- ZIP Code
- 20250-0567
- Solicitation Number
- FSA-R-40-04DCSS
- Response Due
- 9/27/2004
- Archive Date
- 10/12/2004
- Small Business Set-Aside
- Total Small Business
- Description
- RFP-R-40-04DC NAICS Code: 811212 100% Small Business Set Aside This requirement includes a SF 1449 issued by USDA/FSA/MSD/Acquisition Management Branch: This requirement is based upon the following CLINS and Statement of Work: 0001: BASE YEAR: 1 OCT 2004 ? 30 SEP 2005 Copier Maintenance & Supplies 0002: OPTION YEAR I: 1 OCT 2005 ? 30 SEP 2006 Copier Maintenance & Supplies 0003: OPTION YEAR II: 1 OCT 2006 ? 30 SEP 2007 Copier Maintenance & Supplies 0004: OPTION YEAR III: 1 OCT 2007 ? 30 SEP 2008 Copier Maintenance & Supplies 0005: OPTION YEAR IV: 1 OCT 2008 ? 30 SEP 2009 Copier Maintenance & Supplies Statement of Work: 1. Scope The Contractor shall be responsible for providing all labor, materials, supplies and supervision (except as noted in 2. II Technical Support below) necessary to perform on-site copier/digital equipment, maintenance and supplies for the current installed base of equipment in all categories as described in Attachment A, as well as, for new equipment added to any of these programs during the course of the contract. All service representatives shall be factory trained and carry 100% of all necessary tools including equipment to service all copiers. Presently the copier inventory is in good to excellent condition and has been under a continuous maintenance program. The copiers are located in five buildings in the Washington metropolitan area including Northern Virginia (See Attachment A). FSA reserves the right to change or move machines during the length of this contract, however, any change in the total number of machines will be made by a contract modification. 2. Technical Support The Contractor?s Service support personnel shall maintain all equipment at the current locations to factory specification levels in a professional and competent manner. The contractor shall provide on-site service and support to all locations. Support tasks shall include the following: I. Contractor shall provide a dedicated 800 telephone number or e-mail address for receiving service notification calls. Onsite service shall be rendered during normal business hours 8am ? 5pm, Monday through Friday. II. The contractor shall provide all parts, supplies and consumables for copiers/digital equipment. The USDA FSA will furnish all paper, binding materials, tabs, and other non?copier/digital print engine consumables. Only original equipment manufacturer?s supplies shall be used. All service calls shall be responded to with on-site service within 4 hours of the service request. Any service call requiring additional time to place the machine in service shall be communicated to the COTR by the on-site contractor or technician within one hour of service request. Contractor shall not allow the supplies for any machine to be depleted at any time. 3. Reporting: The contractor shall produce a monthly report by location for the USDA-FSA COTR with the following information a. Meter reads by location and unit b. Service calls by location and unit c. Response time by location and unit d. Average up-time by location and unit e. Monthly volume by location and unit Note: The contractor shall automatically deduct 2% from any monthly invoice where the average response time exceeds 4 hours for the entire inventory of equipment. This report shall be delivered to Ms. Jessie Bryan/USDA/FSA/MSD/1400 Independence Ave, S.W.-STOP 0563/Washington, DC 20250-0563 and to Ms. Sandra Garland, Contracting Officer, USDA/FSA/MSD/AMB/SPS 1400 Independence Avenue, S.W., Stop 0567/Washington, DC 20250-0567. 4. CONTRACT DURATION AND PRICING The contractor shall provide pricing information for the installed base of USDA-Owned equipment in Attachment A. The contractor shall submit a quality control plan. Contract will be firm fixed price for base year and four (4) USDA FSA option years. Please provide firm fixed pricing for each of FY?s 05, 06, 07, 08 and 09. Note: Monthly image allowances are in aggregate for the entire installed base and overages may not be charged unless the maximum installed base is exceeded. 5. ATTACHMENTS A. List of Copiers and their locations B. Vendor Maintenance Record LABOR WAGE DETERMINATION, #94-2103 (Rev 32) dated 05/27/2004 (Referenced) 23000 Mechanics and Maintenance and Repair Occupations: 23160 -Electrician, Maintenance -$22.59 23181- Electronics Technician, Maintenance I - $17.45 23182- Electronics Technician, Maintenance II - $21.92 23183 -Electronics Maintenance, Technician III- $23.87 01300 - Scheduler, Maintenance - $15.26 23700 ? Office Appliance Repairer - $18.95 6. BASIS FOR AWARD The proposal shall demonstrate successful past performance experience in the areas described in the statement of work. The proposal shall describe performances of same or similar efforts in scope and complexity completed within the past five (5) years using the Performance Data Template provided as Attachment D. In the event no Past Performance information is available, a neutral rating shall be given. ATTACHMENT A ? LIST OF COPIERS & LOCATIONS Portals Bldg. - 1250 Maryland Ave. SW Washington, DC South Bldg.- 1400 Independence Ave. SW Washington, DC 20250 Park Office Center (POC) 3101 Park Center Dr., Alexandria, VA Reporters Bldg. 300 7th Street, SW Washington, DC L Street 2100 L St. NW Washington, DC XEROX ROOM MODEL SERIAL # METER READING 5763 South Bldg. DC265 2UP093323 559530 5763 South Bldg. DC265 2UP093303 646964 SHARP ROOM MODEL SERIAL # METER READING 5922 South Bldg. 2050 66206144 576343 2741South Bldg. 2052 96601791 155797 3716 South Bldg. 2040 6606334 321636 3200 South Bldg. 2040 66606134 102351 6734 South Bldg. 2030 86604600 111619 2720 South Bldg. 2022 66604573 168553 4075 South Bldg. 2022 56602897 479230 3612 South Bldg. AR-275 35057231 22406 5714 South Bldg. 2040 86602720 135460 4635 South Bldg. 2052 7620098Y 160214 500 Portal 2050 66210756 389016 CANON ROOM MODEL SERIAL # METER READING 1406 South Bldg. 6545 NJT11947 173984 520 Portal 6560 NHW07385 251327 1406 South Bldg. NP-200 NFY00702 56347 4505 South Bldg. 6560 NHW07412 739942 1073 South Bldg. 6545 NJF17075 273144 L Street 8500 Image Runner MNE01601 345344 4701South Bldg. Image Runner 8500 MPB10458 389306 5927 South Bldg. 6551 NJE27993 721838 5071 South Bldg. 6560 NJF07626 545588 5089A South Bldg. 6030 NRD 24615 114379 6083 South Bldg. 6551 NJE 36121 152301 5500 South Bldg. 6045 NGQ07818 1446225 3700 South Bldg. 6551 NJE21544 271868 4754 South Bldg. 6545 NJF05244 230929 5638 South Bldg. 6050 NDK66913 833194 5711 South Bldg. 6545 NJF17074 114261 3600 South Bldg. 6551 NJE29052 73134 6704 South Bldg. 6551 NJE23103 638561 6627 South Bldg. Image Runner 5000 MHL29174 52503 6628 South Bldg. Color Laser 1150 NNC04787 75809 6971 South Bldg. Image Runner 5000 MPL39399 82634 Reporter?s IR330 NNY07878 70191 3096 South Bldg. Image Runner 5000 MPL56730 38618 3754 South Bldg. Image Runner 5000 MPL32031 52319 POC 11th Image Runner 5000 MPL47692 141168 POC 12th Image Runner 5000 MPL28707 191245 PORTAL-CRS 6551 NJE 15329 1004533 L Street-HRD IMAGE RUNNER 5000 MPL19172 189494 SAVIN ROOM MODEL SERIAL # METER READING Portal Bldg. 2555 J5321200374 39006 Portal Bldg. 2555 J5321100953 52867 3625 South Bldg. 6110 Color Copier H1290600158 90587 6722 South Bldg. 9950 9A78090004 143004 3646 South Bldg. 2560 J4245000801 18953 4089 South Bldg. 2045 2B19030109 107121 5545 South Bldg. 2045 H5300800013 166678 3625 South Bldg. 9500 4A77500122 363237 *4953 South Bldg. 9500 4A78420015 349343 94 South Bldg. 9035 1A47020381* 144728 5540 South Bldg. 9035DL 1A47020227 231635 4544 South Bldg. 9035 1A47020176 657499 3121 South Bldg. 2245 H7120100005 143592 4647 South Bldg. 2235 H702020013 75505 4083 South Bldg. 9925 9A38070131 121210 270 Portal 9940DPC 6A68100175 47046 5646 South Bldg. 2245 H7120300007 78663 78 South Bldg. 2245 H7121000014 10293 90 South Bldg. 9400D 8A57040030 55073 5094 South Bldg. 2245 H7121000009 46034 3733 South Bldg. 2245 H7110900011 131480 508 Portal 9965DP 2B40420322 270 Portal 2060 2B79430074 141168 Lst.HRD 2235 H701080037 47870 6609 South Bldg. 2050 2B60090023 40474 Lst HRD 2060 2B79440033 265569 6950 South Bldg. 2060 2B79440035 239972 6067 South Bldg. 2050 2B69410084 445090 CANON ROOM MODEL SERIAL # METER READING 1406 South Bldg. IMAGE RUNNER 600 NLE08099 46628 4757 South Bldg. 6545 NJF20577 188543 Portal 510 5000 IMAGE RUNNER NRF04582 47648 L Street 6085 NFD13158 1612603 5763 South Bldg. 8500 IMAGE RUNNER MPB03184 859425 6082 South Bldg. 5000 IMAGE RUNNER MPL 00153 471262 5920 South Bldg. 6560 NHW11671 340956 6508 South Bldg. Image Runner 5000 NRF06161 362225 5700 South Bldg. Image Runner 5000 MPL00799 424471 4965 South Bldg. Image Runner 5000 MPL15389 184915 3096 South Bldg. Image Runner 5000 MPL56730 41492 3605 South Bldg. 6545 NJF17083 193220 4554 South Bldg. 6545 NJF22110 241050 6950 South Bldg. 6551 NJE32070 214347 OCE ROOM MODEL SERIAL # METER READING 5611 South Bldg. 3055 2557 1116152 SAVIN ROOM MODEL SERIAL # METER READING 6092 South Bldg. Savin/2245 H7121000020 93581 3008 South Bldg. Savin/2245 H7121100005 150565 3615 South Bldg. Savin/2235 H7020100025 27355 4969 South Bldg. Savin/2522 J0121703059 184331 6966 South Bldg. Savin/2555 J5321000802 80214 3001 South Bldg. Savin/2245 H7120300016 151535 L ST. Savin/2235 H7010800037 47870 ATTACHMENT B ? VENDOR MAINTENANCE RECORD Annual Fixed Fee Manufacturer Model Number Number of Units Monthly Charge Per Machine Price Includes 445,000 per mo. in aggregate Copies Excess Charge Per Copy Total Monthly Charge Canon 6030 1 $ 5,000 $ $ Canon 6045 1 $ 5,000 $ $ Canon 6050 1 $ 5,000 $ $ Canon 6085 1 $ 5,000 $ $ Canon 6551 7 $ 35,000 $ $ Canon 6560 4 $ 20,000 $ $ Canon 6545 7 $ 35,000 $ $ Canon CL1150 1 $ 5,000 $ $ Canon IR330 1 $ 5,000 $ $ Canon IR5000 13 $ 65,000 $ $ Canon IR600 1 $ 5,000 $ $ Canon IR8500 3 $ 15,000 $ $ Canon NP200 1 $ 5,000 $ $ Oce 3055 1 $ 5,000 $ $ Savin 2045 2 $ 10,000 $ $ Savin 2050 2 $ 10,000 $ $ Savin 2060 3 $ 15,000 $ $ Savin 2235 4 $ 20,000 $ $ Savin 2245 8 $ 40,000 $ $ Savin 2522 1 $ 5,000 $ $ Savin 2555 3 $ 15,000 $ $ Savin 2560 1 $ 5,000 $ $ Savin 6110 1 $ 5,000 $ $ Savin 9035 3 $ 15,000 $ $ Savin 9400 1 $ 5,000 $ $ Savin 9500 2 $ 10,000 $ $ Savin 9925 1 $ 5,000 $ $ Savin 9940 1 $ 5,000 $ $ Savin 9950 1 $ 5,000 $ $ Savin 9965 1 $ 5,000 $ $ Sharp 2022 2 $ 10,000 $ $ Sharp 2030 1 $ 5,000 $ $ Sharp 2040 3 $ 15,000 $ $ Sharp 2050 2 $ 10,000 $ $ Sharp 2052 2 $ 10,000 $ $ Sharp AR275 1 $ 5,000 $ $ Xerox DC265 2 $ 10,000 $ $ 91 445,000 Clauses in full text may be found at http://www.acqnet.gov Clauses contained in the RFP and hereby incorporated by reference include: 52.217-8 Option To Extend Services (Oct 1995) 52.217-9 Option To Extend The Term Of the Contract (Mar 2000) 52.222-42 Statement Of Equivalent Rates For Federal Hires (May 1989) 52.212-5 Contract Terms and Conditions Required To Implement Statutes and Executive Orders ? Commercial Items (Jun 2003) 52.203-6 Restrictions on Subcontractor Sales to Government (Jul 1995), with Alternate I (Oct 1995) (41 USC 253g and 10 USC 2402) 52.219-6 Notice of Total Small Business Set Aside (June 2003) (15 USC 644) 52.219-8 Utilization of Small Business Concerns (Oct 2000) 52.219-14 Limitations on Subcontracting (Dec 1996) 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Sep 2002) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999). 52.222-26, Equal Opportunity (Apr 2002) (E.O. 11246). 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793). 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001) (38 U.S.C. 4212). 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Aug 2000) (42 U.S.C. 6962(c)(3)(A)(ii)) 52.225-1, Buy American Act-Supplies (June 2003) (41 U.S.C. 10a-10d). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (May 1999) (31 U.S.C. 3332). 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (May 1999) (31 U.S.C. 3332). 52.222-41, Service Contract Act of 1965, as Amended (May 1989) (41 U.S.C. 351, et seq.). 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts) (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.). 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS (JUNE 2003). This Solicitation incorporates by reference FAR 52.212-1, 52.212-4, 52.212-3 and 52.212-5. ATTACHMENT D ? PAST PERFORMANCE DATA TEMPLATE Complete one sheet for each reference: Program or Task Order Title Customer Name Customer Address Street City, State Zip Code Telephone and Fax Telephone Fax Contract Points of Contact Contractual Technical Name Name Title Title Organization Organization Address Address Telephone Telephone Fax Fax Email Email Contract Type Contract Number Program Description (size, scope and complexity) Period of Performance Project Start Date Original Completion Date Estimated/Actual Completion Date Explanation of Delay (If applicable) Contract Value Original Value Current Value Estimated/Actual Completion Date Explanation of Cost Growth (If applicable)
- Place of Performance
- Address: Metropolitan Washington Area (including Northern VA)
- Record
- SN00677321-W 20040922/040920234829 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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