MODIFICATION
99 -- COOPER TURBO COMPRESSORS PREVENTATIVE MAINTENANCE
- Notice Date
- 9/22/2004
- Notice Type
- Modification
- NAICS
- 811310
— Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Contracting Office
- Department of the Air Force, Direct Reporting Units, 11th CONS, 110 Luke Avenue (Bldg 5681) Suite 200, Bolling AFB, DC, 20032-0305
- ZIP Code
- 20032-0305
- Solicitation Number
- FA7012-04-T-0156
- Response Due
- 9/30/2004
- Archive Date
- 10/15/2004
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as Request for Quotation (RFQ) No. FA7012-04-T-0156. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2001-24. This is a small business set-aside. The North American Industry Classification System code is 811310 (formerly SIC code 7966) at $6,000,000 size standard. LINE ITEMS: 0001 MAINTENANCE INSPECTIONS AND REPAIRS. In accordance with appendix A of the attached statement of work. All manufacturers recommendations outside of annual inspections and repairs, QTY: 12/MO, UNIT PRICE: $_______________, EXTENDED PRICE: $_________________. 0002 ANNUAL MAINTENANCE INSPECTION AND REPAIRS. In accordance with appendix A of Statement of work, QTY: 1/JB, UNIT PRICE: $____________, EXTENDED PRICE: $_____________. 0003 PRINCIPLE PERIOD HOURLY RATE FOR SEVICE CALLS, QTY: 30/HRS, UNIT PRICE: $____________, EXTENDED PRICE: $____________. 0004 OUTSIDE PRINCIPLE PERIOD HOURLY RATE FOR SERVICE CALLS , QTY: 20/HRS, UNIT PRICE: $___________, EXTENDED PRICE: $____________. 0005 PRIME TIME HOURLY RATE (Sunday & Holiday Hours), QTY: 10/HRS, UNIT PRICE: $_________, EXTENDED PRICE: $_________. ?Notice to Offerors: Funds are not presently available for this project. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. If requirement is partially funded, it will be ?partially? awarded.? INSPECTON AND ACCEPTANCE TERMS: Supplies/services will be inspected by Quality Assurance personnel and accepted at job site. DESCRIPTION/SOW: 1. GENERAL INFORMATION. The contractor shall provide all personnel, transportation, equipment, tools, materials, and supervision necessary to provide maintenance and repair for the Turbo Air 2000; Centrifugal Compressors in accordance with this statement of work at Bolling Air Force Base Washington DC. The contractor shall perform the contracted services to the standard identified in this contract, any specific maintenance tasks performed shall be in accordance with the procedures outlined by the manufacturer Cooper Turbo compressor, Inc. See list of estimated workload data included in Appendix A. 1.1. BASIC SERVICES. The following principal features of equipment and work to be performed are general and are not intended to be a complete listing of every item to be accomplished. Contractor shall perform in accordance with Manufacturer?s Recommended Inspection and Maintenance schedule (Appendix A). The preventative maintenance, inspections and repairs, shall be accomplished by a manufacturer certified mechanic. A certificate for each Mechanic, shall be submitted to the Contracting Officer or his/her representative. During inspections, the contractor shall thoroughly inspect all compressors and components ensuring compressors are in full operating condition. Contractor shall make all manufacturer?s recommended repairs during inspection, to maintain safety and reliability of equipment. For all other repairs outside of manufacturer?s recommendations listed in Appendix A, the contractor shall provide a written report including estimated cost of required repairs if needed. Report shall be submitted to the office of 11 CONS/LGCF and 11 CES/CEOEC; Service Contract Management, Bolling Air Force Base, Washington DC, within five (5) working days, after the maintenance inspection has been conducted. 1.2. SERVICE CALLS: 1.2.1. INTERVENING SERVICE CALLS: Intervening service calls are defined as additional visits and services requested at any time other than regularly scheduled visits. Intervening calls shall include determining the cause of trouble and making repairs or adjustments, which require parts and supplies. The contractor shall respond within four (4) hours of request by the using agency, twenty-four (24) hours a day, seven days a week. The service technician shall report in person to the building 6000, Powerhouse Operations center prior to going to compressor room to begin service. Upon completion of work, the technician shall report in person to the Government Representation in Powerhouse Operations center. The Contractor shall submit a service ticket to the QAP in accordance with paragraph 5.3.1. When a service call is placed against this contract, the contractor shall perform in accordance with the following paragraphs. 1.2.2. Labor for Intervening Service Calls Only. The Government shall reimburse the contractor for all labor used in repairing the equipment to be maintained under this contract specified in line items 0003 through 0004. 1.2.3. Labor charges will not apply for time spent by contractor personnel after arrival at the site, awaiting arrival of additional contractor personnel and/or delivery of parts, etc., after a service has commenced. 1.2.4. Inside and Outside of Principle Period of Maintenance. 1.2.4.1. If the contractor is notified and given access to the equipment to effect repairs during the principal period of maintenance (PPM), continuous remedial maintenance service shall be provided to the government at the PPM hourly rate should this service be continued outside the PPM. 1.2.4.2. Outside the principle period of maintenance (OPPM) hourly rate is effective only when the contractor is given access to the equipment to make repair(s) after normal duty hours. If the contractor fails to complete the repair(s) within four (4) hours, the contractor shall report to the Government Inspectors for approval to have repair time delayed. Then the next duty day can be used to complete the end-time of the repair at the PPM hourly rate. The contractor shall provide a means of answering emergency calls. 1.2.4.3. Labor charges will be computed to the nearest ? hour. 1.2.4.4 The contractor shall use all practical means to ensure the Centrifugal Compressors are down only for minimal time of only 24 working hours. Employee?s vacation, or sickness, is not acceptable as an excuse for having the Centrifugal Compressors down for more than twenty four (24) hours. 1.3. Parts and Materials for Intervening Service Calls. The contractor shall supply all materials, test equipment and supplies of the craft, trade, profession, or regular line of business of work as it relates to this Performance Work Statement, (i.e. lubricants, rags, cleaning items, solvents, tools, test equipment, and software upgrade equipment etc.). Contractor shall not start work until all materials, equipment, and tools are on hand. The Government shall reimburse the contractor for all parts and materials used in repairing the equipment to be maintained under this contract. Parts exceeding $100.00 shall be reported at once to the Government representative for approval. Materials, shipping and handling will be paid in full. For parts exceeding $2,500.00 the contractor shall show competition by obtaining quotes from two (2) or more vendors. Contractor will attached this quotes when submitting their report to the Contracting Officer. Procurment of such parts are subject to Contracting Officer approval. The contractor shall acquire parts and materials required for the performance of the contract provided sufficient funds remain on the contract for parts and materials. The contractor shall purchase parts and materials at the lowest price obtainable, secure reasonable competition for such purchases when available, take all discounts and obtain all rebates possible. These discounts and rebates shall be credited to the Government. Parts and materials purchased shall be of a quality, which will adequately and economically serve the purpose for which they are intended and at least match in quality the item to be replaced. The parts and materials shall be standard products made by manufacturer regularly engaged in the production of such parts and materials. The contractor shall provide a copy of the original suppliers? invoices; tickets, sales slips or other documents identify items purchased under the reimbursable portion of this contract. All documents shall be available for the QA review. 1.3.1. Maintenance/Repair parts. Contractor shall maintain locked storage cabinet of parts, filters, gaskets, and parts know to fail; on the job site. This should help prevent some down time due to lack of parts or mechanics from having to leave job site and return with parts/materials. 1.3.2 Lubricants and cleaning materials. Contractor shall provide a materials safety data sheet on all lubricants and cleaning materials used on the job site. All lubricants and cleaning material shall not be stored in building 6000, and must be removed from the building and disposed of in accordance with local, state, and federal environmental rules and regulations. 1.4. CLEAN UP. All materials and scrap remaining from maintenance and repair work shall be removed from the base and disposed of by the contractor. It shall be the responsibility of the contractor to assure proper loading of all vehicles used for transport of materials and construction debris; also any spillage en-route to or from the base shall be recovered and disposed of off base. Cleanup of the work area shall be at the end of each workday. All rags shall be placed in tightly closed metal containers for daily disposal in accordance with county, state and federal regulations. All clean-up activities shall be accomplished by the contractor?s maintenance personnel. 2. SERVICE DELIVERY SUMMARY. Performance Objective Performance Threshold Perform Preventive Maintenance Turbo Air 2000; Centrifugal Compressors (Paragraph 1. -1.1) Compressors are in good working order; equipment is well lubricated and adjusted to meet manufacturer specifications. Intervening Service Calls(Paragraph 1.2. ? 1.4.) Mechanics respond and perform repairs within the time specified. Compressor is in good working order; the repair was made in a timely manner, 95% of the time. Provide a written report on all service calls requiring major repairs. (Paragraph 1.2. ? 1.4.) Report will include repairs required and estimated cost for repairs. Report shall be submitted to the Government Inspector within five (5) workdays after initial service call. 3. GOVERNMENT FURNISHED ITEMS: Utilities will be provided without charge to the contractor in connection with performance of this contract. These utilities include electricity, water and access to telephone services. 4. GENERAL INFORMATION: 4.1. PROJECT MANAGER: The contractor shall provide a project manager or person who shall be responsible for the competent performance of the work, and shall have full authority to act for the contractor. The project manager shall also be able to read, write, speak and understand English. 4.1.2. EMPLOYEES: Contractor personnel shall present a neat appearance and be easily recognized while on base. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges, which contain the company name and employee name. The contractor shall be responsible for acquiring an appropriate number of badges to meet his/her needs at the contractor?s expense. The contractor shall also ensure that employees have valid/current driver?s licenses applicable to operate equipment in accordance with state, county, and local laws and regulations. The abrupt absence of contractor employees at any time shall not constitute an excuse for nonperformance under this contract. 4.2. QUALITY CONTROL. The Contractor shall have and maintain a quality control program to ensure the systems are properly maintained in accordance with the contract, appropriate standards, product literature, utility code, and commercial practices. Contractor shall maintain records/logs on a daily basic. Contractor shall provide/leave one legible record/log in the operations center located in the powerhouse in building 6000. As a minimum the record/log shall have the date, time of arrival and departure including reason for the visit, what work was done, and name of the mechanic/trades. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services, and to ensure proper operation. The Quality Control Program shall fully address the service requirements in paragraph 2, Service Delivery Summary as a minimum. 4.2.1. SAFETY AND ACCIDENT PREVENTION: The contractor?s compliance with OSHA Safety and Health Standards is mandatory. Contractor is governed by Public Law 91-596, Occupational Safety and Health Act Standards. Contractor is subject to inspections of job sites on base by the Department of Labor. Resolution of Department of Labor citations for violations of Occupational Safety and Health Act and Health Standards are the contractor?s responsibility. The contractor shall conform to all base regulations and directives pertaining to security, safety, traffic, fire and personnel clearance; insofar as they pertain to the contractor?s activities on Bolling Air Force Base. The contractor shall be responsible as needed; for providing and placing all barricades, lighting and safety devices during any of these activities and the contractor shall comply with Air Force Occupational Safety and Health Standards (AFOSH and OSHA). 4.2.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor?s performance by appointing a representative(s) to monitor performance to ensure services are received. The government representative will evaluate the contractor?s performance through intermittent on-site inspections of the contractor?s quality control program and receipt of complaints from operations personnel. The government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality control inspections if performance dictates. The contractor shall be responsible for initially validating customer complaints. However, the government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). 4.3. GOVERNMENT REMEDIES. The contracting administrator/officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor?s failure to correct non-conforming services. 4.4 HOURS OF OPERATION. The contractor shall provide these services under this contract Monday thru. Sunday; 24 hours a day 4.4.1. Holidays Hours of operation. The contractor shall be required to provide Emergency services only; on the following days: New Year's Day Labor Day Martin Luther King Jr. Birthday Columbus Day President's Day Veteran's Day Memorial Day Thanksgiving Day Independence Day Christmas Day Inauguration Day 5. SECURITY REQUIREMENTS. 5.1.Security Requirements: The contractor's personnel shall obtain and maintain the following pass and identification items: Bolling Air Force Base AF Form 75 Vehicle/Entry Pass, which shall be used for work and entrance to Bolling AFB, and Bldg. 6000. Name, Social Security number, place of birth, contractor vehicles; company owned of private owned vehicle, nomenclature and vehicle tag number. All personnel shall have on their person picture ID. Or drivers license at all times shall be submitted five (5) working days prior to start of work. 5.1.2. 11 CES/CEOEC will provide request for AF Form 75 to 11 SPAP after obtaining names and verification of employment from contractor. 5.1.3. Lost vehicle and entry passes shall be reported immediately to Security Police, and Quality Assurance Evaluator. (QAE.) 5.2. PERFORMANCE OF SERVICE DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY OR OVERSEAS COMBATANT COMMANDER. Contractor shall continue/complete all work once started all dates for maintenance must be approved by DIA at least three weeks prior to the start date of work. Please note, due to building activity/mission this schedule could be changed at the last minute; or work shall be stopped due to mission requirement/national security. Work shall then be rescheduled for a later date. 5.3. CONTRACTOR FURNISHED ITEMS & SERVICES: Contractor shall provide every thing needed in the performance of this contract. All work shall conform to the requirements and recommendations of the manufacture of the compressors. 5.3.1. SERVICE TICKET: The contractor shall provide a service ticket itemizing all parts used to the Government representative in Operations center bldg 6000 upon completion of each service call. The service ticket must be signed by both the contractor and the Government Representative before service call can be officially closed. The service tickets shall contain the following information: date, time of arrival, and departure; total time spent on repair; description of the malfunction and the fix; part number(s) and description of all parts replaced; date and time notified of equipment failure, building number(s) and contract number. If parts are to be ordered, provide estimated time of delivery with estimated cost of repairs to be made. 6. SECURITY REQUIREMENTS. 6.1. Security: All contractor employees shall be United States Citizens. The contractor shall submit; five (5) working day?s prior to start of work the following information. Name, Social Security number, vehicles tag number and description; weather vehicle is company owned or private owned; all vehicles shall have company logo affixed to the side of the vehicle. All personnel shall have on their person picture ID. Or drivers license at all times. The contractor's personnel shall obtain and maintain the following pass and identification item. Bolling Air Force Base AF Form 75 Vehicle, Entry Pass, which shall be used for work and entrance to Bolling AFB, and Bldg. 6000. 6.1.2. 11 CES/CEOEC will provide request for AF Form 75 to 11 SPAP after obtaining names and verification of employment from contractor. 6.1.3. Lost vehicle and entry passes shall be reported immediately to Security Police, and Quality Assurance Evaluator. (QAE.) 7. WARRANTY: The contractor shall be responsible to replace any warranty/guarantee items within appropriate period of such warranty/guarantee. This shall include manufacturer warranty/guarantees and labor. Call Point of Contact listed Below for Appendix A of SOW FAR PROVISIONS: The provisions at 52.212-1, Instructions to Offerors-Commercial Items and 52.212-3, Offerors Representations and Certifications-Commercial Items are hereby incorporated. Addendum to FAR Provision 52.212-1 applies to this acquisition and is as follow: Add paragraph (k), Site Visit: ? A site visit will be conducted on 28 Sep 04 at 9:00 A. M. EST. We will meet at building 5681, 2nd Floor Lobby. For security reasons, offeror must submit full name and SSN of each representative attending by e-mail or facsimile listed below, to Donna Thomas no later than noon, 27 Sep 04.? Add paragraph (l), ?Offeror must include, with its offer, a completed copy of provision FAR 52.212-3 in full text.? The following provisions are hereby incorporated; 52.237-1, 52.252-1, 52.252-5: (b) DFARS (Chapter 2), 252.212-7000 and 252.225-7000. Clause 52.212-2, Evaluation?Commercial Items applies to this solicitation, specifically the following criteria: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and price is determined most advantageous to the Government. FAR CLAUSES: The clause at 52.212-4, Contract Terms and Conditions-Commercial Items is hereby incorporated along with the following cited clauses: 52.204-7, 52.209-6, 52.219-6, 52.232-18, 52.233-3, 52.237-2, 52.237-3, 52.242-15, 52.247-34, 52.252-2, 52.252-6: (b) DFARS (Chapter 2), 52.253-1, 252.204-7003, 252.204-7004, 252.219-7011, 252.212-7001 (DEV), 252.223-7006, 252.225-7001, 252.225-7002, 252.225-7009, 252.232-7003, 252.243-7001 and 5352.242-9000. FAR Clause 52.212-5 (DEV), Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items apply to this acquisition, specifically, the following cited clauses: 52.203-3, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222.36, 52.222-37, 52.222-41, and 52.222-42: THIS IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION: Employee Class: Heating, Refrigeration and Air Conditioning Mechanic, Monetary Wage-Fringe Benefits: WG-10, $21.35; Employee Class: Plumber, Maintenance, Monetary Wage-Fringe Benefits: WG-9, $20.26. The incorporated Wage Determination 1994-2103, revision 32 dated 27 May 2004 is applicable. The web site is http://www.ceals.usace.army.mil/. All responses must be received no later than 4:00 P.M. EST on 30 Sep 04 to 11th CONS/LGCF, 110 Luke Ave, Bldg 5681, Bolling AFB, DC 20032 by mail or facsimile. An official authorized to bind your company shall sign the offer. To be eligible for an award, all contractors must be registered in the Central Contractor Registration (CCR). A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at www.ccr.gov. The FAR clauses web site is http://farsite.hill.af.mil or www.arnet.gov. Questions concerning this solicitation should be addressed to Donna Thomas, Contract Specialist, Phone (202) 767-7874, FAX (202) 767-7897, E-mail to donna.thomas@bolling.af.mil.
- Place of Performance
- Address: Building 6000, Bolling AFB, DC
- Zip Code: 20032
- Country: USA
- Zip Code: 20032
- Record
- SN00679542-W 20040924/040922212217 (fbodaily.com)
- Source
-
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