SOLICITATION NOTICE
J -- Repair of CSD Pump
- Notice Date
- 10/13/2004
- Notice Type
- Solicitation Notice
- NAICS
- 336413
— Other Aircraft Parts and Auxiliary Equipment Manufacturing
- Contracting Office
- DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer, USCG Aircraft Repair & Supply Center, HU25, HH65, H60J, C130, EISD, 130J or Support Procurement Building 79, 75, 79, 78, 78, 19 or 63, Elizabeth City, NC, 27909-5001
- ZIP Code
- 27909-5001
- Solicitation Number
- HSCG38-04-Q-101007
- Response Due
- 10/26/2004
- Archive Date
- 11/9/2004
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotation, HSCG38-04-Q-101007 incorporates provisions and clauses in effect through Federal Acquisition Circular 2001-24. The North American Industry Classification System number is 336413. The small business size standard is 1000 employees. This is an unrestricted procurement. The contract will be awarded using simplified acquisition procedures In Accordance With (IAW) FAR Part 13.5. The award will be IAW FAR 6.302-1. CLIN 1 ? Repair: 4620-14-462-8603, P/N A25400033-4B, (The following part numbers will be recognized as alternate part numbers under this award: A25400033-4 OR a25400033-ABD) CSD Pump, estimated quantity of 25 each for base period year 1 and 2, 20 each for base period year 3 and 25 each for option period year 1 and 2. Interested parties may submit a quotation, which shall include a performance work statement, performance metrics, and incentives/disincentives program, identification of key personnel, quality certifications, past performance, subcontracting plan in accordance with FAR Clause 52.219-9 (or a request for waiver if no subcontracting opportunities will be anticipated), and a firm-fixed-price quote for the following: BACKGROUND The U.S. Coast Guard currently operates twenty HU-25 aircraft manufactured between 1982 and 1984 by Dassault-Breguet Aviation SA-Avions Marcel. CSD Pumps P/N A25400033-4B, (The following part numbers will be recognized as alternate part numbers under this award: A25400033-4 OR a25400033-ABD, manufactured by Messier-Hispano-Bugatti, currently installed on these aircraft are serial number tracked under the Coast Guard?s Aviation Computerized Maintenance System (ACMS). This tracking provides, but is not limited to: an individual components historical record of repair or overhaul; tracking of component time (time since new (TSN)/time in service (TIS), time since overhaul (TSO), and mean time between failure (MTBF); component status; and physical location. OBJECTIVE The Coast Guard?s objective is to obtain services of a Federal Aviation Administration (FAA) authorized repair center to effectively repair or overhaul CSD pumps for return to service, at the best value to the Government. Repaired or overhauled pumps must meet the Original Equipment Manufacturer?s (OEM) operational specifications in Accordance With (IAW) Component Maintenance Manual (CMM) 29-50-10, rev. date 30 June 1992. ACMS overhaul requirements for this component is 2500 hours. The Coast Guard anticipates two levels of repair. First level repair, a ?Return to Service? is considered as test/inspect/repair as necessary. This work consists of inspection, failure analysis, defective part(s) replacement if necessary, and testing to meet the OEM?s functional return to service requirements in the most economical method (component time continues). Second level repair ?overhaul? would be required for units that have reached their overhaul time limit of 2500 hours, or have a time remaining of 800 hours or less. A separate cost breakdown for parts listed in ?Parts Breakout? in the ?Description of Supplies or Services? will be required for both levels of service. At a minimum these two levels of service should be addressed in the offeror?s technical and cost proposal. Offerors may propose additional levels of service. The offeror is responsible for all necessary functions to perform services requested. This includes, but is not limited to: trained personnel, required tooling, calibrated test equipment, CMM, OEM approved replacement parts, preservation and shipping. The offeror?s responsibilities to Coast Guard ACMS consist of ensuring that the significant component history corresponds with the component, and that all OEM service bulletins remain incorporated upon completion of work. Under a performance-based contract structure, performance metrics and service level agreements will be used to monitor the performance of this contract. The Coast Guard Aircraft Repair and Supply Center?s (ARSC) HU-25 Product Line and the chosen offeror will baseline and monitor progress using agreed-to performance metrics and service level agreements. To meet the Coast Guard?s objectives, the offeror will be required to meet the following criteria: 1. Technical: a. Provide detailed work specifications for Level I and Level II repair of CSD pump to return to service. b. Provide a written Performance Metrics plan. Include any incentives or disincentives. c. Provide evidence of an ability to maintain a Quality System. d. Either possess or show ability to obtain adequate technical data, tooling, calibrated test equipment and fixtures to meet the OEM specifications. 2. Past Performance: a. Provide documentation for having performed repair or overhaul of similar or like items. b. Provide points of contact for past performance documentation for the past two years. Include reference?s name, company, phone number, and e-mail address. 3. Pricing: Provide a firm-fixed pricing schedule that shall include hourly labor rate and parts for repair or overhaul IAW CMM 29-50-10, revision date June 30, 1992, and for ?Breakout Parts? listed in ?Description of Supplies or Services?. 4. Definitions: a. Level I Repair: inspection, repair and replacement of parts as necessary to return the unit to service in the best value to the Government method, which does not zero out component time. b. Level II Repair: considered as over and above a Level I Repair for units showing excessive degradation or have reached their service life of 1700 hours or greater since last overhaul. A Level II Repair zeros the components? time since overhaul . APPLICABLE DOCUMENTS The following Technical Specifications are applicable: 1. Component Maintenance Manual 29-50-10 fig 10 revision June 30, 1992 2. OEM Service Bulletin A25400033-29-001, dated June 30, 1992 DATA AVAILABILITY OEM manuals, Service Bulletins and specifications are proprietary and cannot be furnished by the Coast Guard. Coast Guard specific CGTOs, and TCTOs can be acquired through the Freedom of Information Act (FOIA). The contractor will be responsible for any charges, if any, incurred. Submit a written request to: Commanding Officer Aircraft Repair and Supply Center Attn: ARSC FOIA Officer Elizabeth City, NC 27909-5001 PACKING SLIP At the time of each delivery of supplies or services under this contract, the contractor must furnish to the Government a properly completed packing slip. This packing slip must include the following information: 1) National Stock Number(NSN), 2) Part Number(P/N), 3) Nomenclature, 4) Serial Number(S/N), 5) Delivery Order Number, 6) Line Item Number, and 7) Quantity. One copy of the packing slip shall be attached to the outside of the shipping container. PACKAGING/MARKING The contractor shall comply with ASTM D 3951-98 Commercial Packaging, shipping and Storage Procedures (Approved 11/10/98, issued 1/99). Each individual container shall be labeled on the outside with NSN, P/N, S/N, Quantity, Nomenclature, Contract Number, and Line Item Number. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration or decay during warehouse storage with a temperature ranging from 95 to 40 degrees Fahrenheit and high humidity for a period not less than one year. Packaging material shall not consist of popcorn, shredded paper, styrofoam of any type, or peanut style packaging. Bar coding is authorized, however, not mandatory. When an AOG situation occurs, the outside of the shipping container will be marked in highly visible lettering ?A.O.G.?. INSPECTION AND ACCEPTANCE This material is Flight Critical. Inspection and acceptance shall be performed by ARSC QA personnel. If unit is shipped to an Air Station, Air Station personnel will perform this duty. The contractor shall provide an FAA Form 8130-3/8130-4 Airworthiness Approval Tag which shall be attached to each component, a copy with the packaging slip and a copy included with the invoice. Components found to have deficiencies will be reported on standard form ?SF 368?, Product Quality Deficiency Report, to the contractor for investigation. The contractor shall report findings of the investigation, within 10 calendar days after receipt of quality deficient exhibit, to the Contracting Officer. PERFORMANCE PERIOD OF PERFORMANCE The period of performance shall consist of one base period of three years and one option period of two years. The total duration of this contract shall not exceed five years. SHIPPING INSTRUCTION Components shall be shipped FOB destination (except when AOG occurs, see paragraph 6.3 or unless otherwise noted on delivery order) to the following address: US Coast Guard Aircraft Repair and Supply Center Receiving Section, Building 63 Elizabeth City, NC 27909 MARK FOR: ( contract number (to be provided at time of award) DELIVERY ORDER NO. ____________________________ (assigned upon issuance) ITEM NO. ____________________________ (assigned upon issuance) DELIVERIES DELIVERY SCHEDULE The Government desires delivery sixty (60) calendar days after receipt of material (ARM) at contractor's facility and is required in 90 days. The contractor may propose an earlier delivery. The contractor's proposed earlier delivery schedule will then be the required delivery schedule for the contract. URGENT REQUIREMENTS Aircraft on the ground, (AOG), status necessitates a special schedule. Delivery shall be no longer than seven (7) calendar days from contractor's receiving dock to contractor's shipping dock. Material shall be shipped by the fastest traceable means, i.e., Federal Express "next day delivery". The shipping container shall be marked on the outside in a highly visible method "A.O.G.". The contractor will be allowed an "Expediting" surcharge which shall not be included in the firm-fixed-price. The AOG clause is estimated to be used twice a year. MATERIAL TRACKING SYSTEM REQUIREMENT AVIATION COMPUTERIZED MAINTENANCE SYSTEM COMPONENTS The Aviation Computerized Maintenance System (ACMS) is a computerized system used to record scheduled maintenance of aircraft components and assemblies. A current copy of the ACMS Significant Component History Report (SCHR) will be provided with each CSD pump. All discrepancies shall be reported to the Contracting Officer. The contractor?s responsibilities within the ACMS consist of submission of the component repair record (CRR) or prior approved existing contractor repair record. The contractor shall maintain a legible component tracking form for each component. The tracking form shall show the component's part number, nomenclature, serial number and specific repair performed including labor hours and materials. In addition, the contractor shall review all manufacturer's service bulletins, service information letters and equipment revisions for applicability against the component part number. The contractor shall indicate on the tracking form service bulletins, which are applicable, and whether or not they have been installed. The specific form (i.e. contractor's existing form) to be used shall be submitted with the contractor's proposal, at which time the Contracting Officer will review it for the required information and acceptability. Five legible copies of the tracking form shall be required within 5 calendar days after component repair to be distributed as follows: A. 1 copy shall be attached to the original invoice. B. 1 copy shall be placed inside of the shipping container with the repaired or overhauled component. C. 1 copy shall be mailed to the following: Commanding Officer U. S. Coast Guard, ARSC HU25 Product Line Attn: Linda Clark 3Elizabeth City, NC 27909-5001 D. 1 copy shall be mailed to: Commanding Officer USCG Aircraft Repair & Supply Center Attn: AVENG/ACMS Elizabeth City, NC 27909-5001 E. 1 copy shall be mailed to: Commanding Officer USCG ARSC HU25 Product Line Attn: Judy Jones Elizabeth City, NC 27909-5001 These forms are considered deliverables under the contract. Noncompliance with these instructions shall result in nonpayment of invoices. GOVERNMENT PROPERTY Failure of the Government to furnish any of the line items in the amounts or quantities described as "estimated" or "maximum" will not entitle the contractor to any equitable adjustment in price. The Government reserves the right to do depot level repair of the components found on the Schedule of Components. IAW FAR 45.505-2(b)(2), the value of government property to be shipped under this contract is $35,650. each. THE COAST GUARD RESERVES THE RIGHT TO PERFORM A SITE SURVEY OF THE CONTRACTOR?S AND SUB-CONTRACTOR?S CAPABILITIES FAR 52.212-3 Offeror Representations and Certifications Commercial Items (Jan 2004) Alt I (Apr 2002). These certifications must be included with quotation, copies may be obtained by calling the Agency or by downloading the document from FedBizOps as posted under this solicitation. FAR 52.212-4 and FAR 52.212-5 DUE TO SPACE LIMITATIONS OF FEDBIZOPS, INTERESTED PARTIES PLEASE CONTACT LINDA CLARK FOR COMPLETE INFORMATION UNDER THIS SOLICITATION. Enclosure (1) to COMDTINST 4200.14 NOTICE FOR FILING AGENCY PROTESTS It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester?s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency?s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude refiling of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below: Commandant (G-CPM-S/3) 2100 2nd Street, SW, Room 2606 Washington, D. C. 20593 Telephone (202) 267-2285 Fax: (202) 267-4011
- Record
- SN00693058-W 20041015/041013211517 (fbodaily.com)
- Source
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