SOLICITATION NOTICE
R -- Public Relations Support, Sacramento District, Sacramento, California
- Notice Date
- 10/18/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541820
— Public Relations Agencies
- Contracting Office
- US Army Engineer District, Sacramento, 1325 J. Street, Sacramento, CA 95814
- ZIP Code
- 95814
- Solicitation Number
- W91238-04-Q-0009
- Response Due
- 11/19/2004
- Archive Date
- 1/18/2005
- Point of Contact
- Marsha Sells, 916-557-5232
- E-Mail Address
-
US Army Engineer District, Sacramento
(Marsha.R.Sells@usace.army.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. DESCRIPTION: The Sacramento District, South Pacific Division (SPD), US Army Corps of Engineers (USACE) intends to establish several Blanket Purchase Agreements (BPAs) with qualified small business public relations/public involvement firms. This procurement is 100% set-aside for small businesses. However, if qualified 8(a) firms respond, one or more BPAs may also be established under the 8(a) Program. The BPAs will only be established with qualified firms that are small under NAICS Code 541820, Public Relati ons Agencies, which has a small business size standard of $6,000,000. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this not ice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number for this project is: W91238-05-Q-0009. All responsible small businesses may respond to this noti ce by submitting quotations in accordance with the submittal instructions below. Small business concerns (SBCs) interested in entering into a BPA with the government for providing these services must submit a quotation, which will consist of submittals add ressing both the concerns technical capabilities and qualifications and pricing information. The government will evaluate the submittals and will establish BPAs with those SBCs determined to offer the best value to the Government, based on a combined asses sment of technical merit and price. The firms with which the government has established BPAs are referred to below as BPA Holders. In the context of orders that have been awarded, the BPA Holder may also be referred to as the Contractor. Calls against the BPA are referred to below as orders. BPA COMPETITION: Your quotation is to include a signed statement of interest; a price quotation; technical capability information; and Representations and Certifications, as described below: PRICE QUOTATION: 1) Includ e a pricing list that includes: Fully burdened hourly rates (to include overhead and profit) for all labor categories that are anticipated to be utilized in performing work under BPA orders. If your firm utilizes different skill levels or categories, provi de the hourly rates for each level (e.g., Technical Writer I, Technical Writer II, etc.). Examples of possible labor categories could include but are not limited to Program Manager, Project Manager, Administrative Assistant, Consultant, Marketing Strategis t, Designer, Information Management Specialist, Programmer, Database Manager/Analyst, Writer, Event Planner, Researcher, Technical Editor, Graphic Artist, Web Designer, Illustrator, Data Entry Clerk, etc. 2) For each labor category, provide yearly rates fo r each year of a 5-year period, or specify the escalation rate that will apply at each anniversary date of the establishment of the BPA for a 5-year period. CAPABILITY INFORMATION: 1) Identify the type of work your firm specializes in and the specific categories of services that your firm is interested in competing for, if other than the full spectrum of work that could be ordered under the prospective BPAs. 2) Provide a corporate resume that addresses your firms capability to perform the indicated services. Information provided should be specific in terms of similar services provided to other clients within the last three years. 3) Provide a list of reference s (at a minimum, five names with current contact information) that the Government can contact. You may also include other information that will substantiate your firms record of past perf ormance during the last three years on similar work (e.g., letters of appreciation or commendation, performance ratings, information pertaining to quality awards, etc.). 4) Provide a representative mixture of work product samples. REPRESENTATIONS AND CERT IFICATIONS: Include a completed copy of the provision at FAR 52.212-3 Offeror Representations and Certifications Commercial Items. This provision is available on-line at http://www.acqnet.gov. ALL OF THE ABOVE INFORMATION IS TO BE SUBMITTED (ORIGINAL ONLY) IN ONE THREE-RING BINDER WITH A CAPACITY NOT EXCEEDING 3 INCHES. You are advised that none of the information submitted for evaluation will be returned. EVALUATION OF QUOTATIONS AND SELECTION OF BPA HOLDERS: The proposed pricing information (labor categories and rates) and the non-cost information submitted to demonstrate each firms capability to perform the services described herein (to include the firms recent, relevant experience and its record of past performance) will be evaluated to determine which of the firms submitting quotations offer the best value to the Government based on both pricing considerations and technical capability. Under this trade-off process, the Government may establish BPAs with firms quoting other than the lowest labor r ates. THE FOLLOWING INFORMATION APPLIES TO THE BPAs THAT WILL BE ESTABLISHED RESULTING FROM THIS SOLICITATION. AGREEMENT: The BPA Holder/Contractor shall furnish supplies or services, described herein in general terms, if and when ordered by the contra cting officer, during the term of this agreement, within the simplified acquisition threshold of $100,000 per order, and in accordance with the labor rates herein agreed to. CONTRACTOR RESPONSIBILITIES: The BPA Holder/Contractor shall provide all necessar y and qualified personnel, facilities, materials and services to perform all ordered services. The BPA Holder/Contractor will ensure that good business and management practices are followed in performing the ordered services, such that the government recei ves the greatest value for the services provided. BPA CLAUSES: This BPA is not a contract. However, this BPA contains clauses that will apply to future contracts between the parties to this agreement during its term. Each order placed under this BPA, upon acceptance by the BPA Holder, becomes a contract action and as such will be subject to the following FAR clauses (versions in effect as of Federal Acquisition Circular 01-24) herein agreed to by both parties: FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items. These clauses are available on-line at http://www.acqnet.gov/far and will be provided in full-text in the BPA. DFARS Cla uses 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items and 252.204-7000, Disclosure of Information, will also apply to orders placed under this BPA. These c lauses are available on-line at http://www.acq.osd.mil/dpap/dfars and will be provided in full-text in the BPA. OTHER CLAUSES: Other clauses may be incorporated into individual orders as needed to supplement those in the BPA. BPA STATEMENT OF WORK (SOW) MISSION: SPD performs Civil, Military, Hazardous and Toxic and Radiological Waste (HTRW) work within its boundar ies, which include all or part of the following 10 western states: AZ, CA, CO, ID, NV, NM, OR, TX, UT, and WY. The work includes but it not limited to the design, construction and restoration of projects dealing with water resources and flood management reduction, environmental restoration, infrastructure, roadways, bridges, utilities, housing, buildings, facilities, runways, hangers, barracks, dining facilities, post offices, security and detention centers, fuel tanks, explosive ordnance removal, ground water cleanup, real estate transactions, navi gation, recreation, waste water treatment facilities and various other types of engineering and construction related services. TYPES OF SERVICES: A wide variety of communications, public relations, public involvement, community relations, and media relati ons services may be ordered under this BPA in support of SPD activities throughout the western states, ranging from specific project tasks to complete full service account management. In general, potential tasks and services could include, but are not lim ited to: successfully completing a public involvement process; creation of written and graphical material; creation and maintenance of project mailing lists and databases of stakeholders; facilitation of public meetings; strategic planning, conflict resolu tion; media relations support; development and creation of public education materials; community involvement and research; external relations support for elected and agency officials; and any necessary support and service to ensure a project successfully n avigates the public arena. Specific examples of possible tasks include but are not limited to setting up and managing meetings, to include Restoration Advisory Boards (RABs), community educational forums, and ceremonies and special events. Services provide d in conjunction with meetings could include recommendations on meeting strategy, meeting announcements, pre-meeting workshops and focus group sessions, securing the meeting location, providing or creating graphics and display materials, facilitating the m eeting, and capturing and reporting public comment. Examples of other possible tasks could include development of written and information materials and documents such as reports, fact sheets, articles, newsletters, maps, brochures, and handouts; news media support (press releases, fact sheets, press kits, etc.); website support; and article, speech and feature writing assistance. LOCATION OF SERVICES: Orders may require performance of services anywhere within SPDs boundaries. The BPA Holder may team with other firms as necessary to provide services throughout this region. TEAMING ARRANGEMENTS: The BPA Holder will be the prime contractor for any order placed under this BPA, regardless of any teaming arrangements it may make with other firms. The BPA Holder will be solely responsible for providing the ordered services, and payment for the accepted services will be made only to the BPA Holder/Contractor. LIMITATIONS ON SUBCONTRACT: FAR 52.219-14, Limitations on Subcontracting, will apply to any order placed on a non-competitive basis with an 8(a) concern. THE BPA ORDERING PROCESS: As requirements determined by the Government to be appropriate for ordering under this BPA materialize, the government will issue Requests for Quotations (RFQs) to the BPA Holders. The RFQs will include 1) a Statement of Services describing the work to be performed; 2) any special contractual requirements that will apply to the order, to include delivery requirements/performance schedules; 3) any applicable Service Contract Act wage determinations; and 4) quotation preparation and submittal instructions. If interested in competing for the order, the BPA Holder must respond by submitting a quotation. The BPA Holder is not required to compete for every order. Quotations will generally c onsist of 1) technical/capability information, 2) a lump sum FIRM FIXED PRICE (inclusive of all labor, materials, travel, expenses, etc.), and 3) a price breakdown for the price quotation by labor categories with estimated hours at the established hourly r ates and all associated Other Direct Costs, to include printing and production costs, travel, facilities rental, ETC. The government will evaluate every quotation that is timely received and will select the one that offers the best value to the Government , based on the criteria established in the RFQ. The government-authorized caller will then issue the BPA order to that BPA Holder. The order will be issued on a firm fixed price basis. The BPA order will cite appropriations and obligate funds. Upon acceptance by the BPA Holder, either in writing or by substantial performance, the order will become a binding contract between the Government and the BPA Holder. OT HER SOURCES: This BPA is not a required source for obtaining the services described herein. The determination of whether or not to use the BPA to acquire such services is reserved exclusively to the Government. The Government may elect to use the BPA to ob tain these services, but is not required to do so. The Government may perform services in-house, may solicit and award other contracts for work which could have been ordered under this BPA, or may use other existing contracts (including Federal Supply Sche dules). COMPETITIVE VS. SOLE SOURCE ORDERS: It is anticipated that most of the orders placed under this BPA will have been competed among BPA Holders. However, orders can be placed against a BPA on a sole source basis when justified by the Government in accordance with current acquisition regulations. Additionally, orders can be placed on a non-competitive basis with any BPA Holder that is an 8(a) Contractor. BPA FUNDING: No funds are or will be obligated under a BPA. All funds will be obligated against the orders, if any, placed under this BPA. BPA MINIMUMS AND MAXIMUMS: No work is guaranteed under a BPA. Therefore, there is no minimum dollar value of work that must be ordered by the government under this BPA. There is also no maximum dollar value for this BPA. The Government is obligated only t o the extent of authorized purchases actually made under the BPA. BPA ORDER LIMITATIONS: Each order issued under this BPA will be for an amount exceeding $2,500 but not more than $100,000. ORDERING OFFICES: This BPA will be managed by Sacramento Districts contracting office. However, contracting offices at the three ot her Districts within SPD (i.e., San Francisco; Los Angeles, and Albuquerque) may issue RFQs and orders under the BPAs. AUTHORIZED CALLERS: Only authorized callers from the four SPD contracting offices may solicit quotations and place orders under this BPA . The BPA Holder will receive a list of the authorized callers and will not respond to any government employee who is not on the list. TERM OF THIS BPA: This BPA will be valid for a three year period from the date established, unless either party to the a greement requests earlier discontinuation of the agreement. Should either party request its discontinuation, the request will be honored, effective upon acceptance of all previously ordered work. Upon receipt of a request for discontinuation of this BPA, n o new orders will be placed with the BPA Holder. At the sole discretion of the Government, two one-year extensions may be granted. PERIOD OF PERFORMANCE: Each order placed under the BPA will have a separate period of performance. Once the order has been accepted by the BPA Holder, the order and the period of performance are contractually binding. FIRM FIXED PRICES: Orders placed under this BPA will be firm fixed price. Price quotations are to include all costs associated with performance of the required service, to include all labor, materials, travel, per diem, and any other direct, indirect or incidental costs necessary for performance of the ordered services. Unless the order is modified in writing (e.g., there is a change in the scope of the services ordered), the obligated amount will not be adjusted. The cost breakdown furnished with the price quotation is for information purposes only, so that the Government may verify that the lump sum price being quoted conforms with the agreed to rates establish ed on the BPA. OTHER DIRECT COSTS (ODCs): Other Direct Costs, also known as incidental items, consist of those services and products (other than labor hours) needed to complete an order. The BPA Holder is not required to provide a fixed price list of ODCs as part of the price quotation for the BPA com petition. However, each price quotation for an order to be issued under a BPA must include all ODCs required for successful performance of the ordered service. Additionally, the price quotation for each order must include a breakdown to support the lump su m price quotation which will include the ODCs. DELIVERY TICKETS: All shipments under the BPA shall be accompanied by delivery tickets or sales slips that shall contain the following minimum information: (i) Name of supplier; (ii) BPA number; (iii) Dat e of purchase; (iv) Purchase number; (v) Itemized list of supplies or services furnished; (vi) Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of a utomated systems, provided that the invoice is itemized to show this information); and (vii) Date of delivery or shipment. INVOICES: Invoices for payment shall be submitted upon completion of services/tasks as outlined in the pricing/payment schedule for each order. Invoices shall include all necessary information and shall include any necessary supporting documentation. For all orders, the original and one copy of the invoice, including all receipts, shall be sent to: USAED, Finance Center, Attn: CEFC-AO -P, 5270 Integrity Drive, Millington TN 38054-5005. Additional addressees shall be provided copies as specified in each task order. SUMMARY INVOICES: A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs f irst, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. CONTRACT PAYMENTS: The Government shall pay the Contractor/ BPA Holder upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the order. The negotiated price for the order may include a payment schedule based on task or product deliveries, but not for a percentage of completion. Payment shall be made for deliverables invoiced in accordance with the agree upon schedule. Deliverables must be accepted by the Government before payment will be made. PARTIAL MILESTONE PAYMENTS: In general, payment will be made in arrears after completion and acceptance of ALL ordered services. However, for orders with long performance periods the government may consider requests for milestone payments based upon completion of specified tasks and/or receipt of deliverable s. Milestone payments will not be made for orders with performance periods of 30 days or less or in amounts equal to or less than $2,500. A milestone payment schedule should be requested by the BPA Holder as part of its quotation and an acceptable mileston e payment schedule negotiated with the government prior to the governments placement of the order. Authorized milestone payments will not be made more frequently than monthly. SAFETY AND ACCIDENT PREVENTION: In performing ordered services, the BPA Holder/c ontractor shall provide and maintain work environments and procedures which will (1) safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and (2) avoid interruptions of Government operations and delays in project completion dates. The BPA Holder/contractor shall comply with the following documents to the extent applicable to the performance of services under any order under this BPA: Federal Occupational Safety and Healt h Administration (OSHA), 29 Code of Federal Regulations 1910; 1926 (see http://www.access.gpo.gov). GOVERNMENT PROPERTY: All materials gathered and/or developed in the performance of the ordered services will be the property of the government, including al l electronic and hard copy work products. At the governments request, the above materials and work products will be furnished to the government at no additional cost. AUTHORITIES/TECHNICAL DIRECTION: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those chan ges. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directe d by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters. POINTS OF CONTACT PARAGRAPH: The point of contact for this BPA in the Sacramento District contracting office is Mr. Paul Bagley, (tel) 916-557-7220. The point of contact for this BPA in the Sacramento District Public Affairs Office is Mr. Jason Fanselau, (tel) 916 557-5101. COORDINATION WITH THE ORDERING DISTRICTS PUBLIC AFFAIRS STAFF: As specified in each order, the BPA Holder/contractor shall coordinate with the appropriate districts Public Affairs office and any necessary District technical staff to ensure that ordered work products meet the governments expectations and are in conformance with the Statement of Services for the order. The government will provide the necessary information and technical assistance needed by the BPA Holder/ cont ractor for the development and execution of all ordered services. As specified in each order, the BPA Holder/contractor will involve the Corps of Engineers in the critical steps involved in planning and performing the required services. The BPA holder/contractor will adhere to Government direction in terms of preparatory work, format, schedule, agenda and subject content, as specified in the Statement of Services for the order. REVIEW AND COMMENT PROTOCOLS: All draft work items produced by the B PA Holder/contractor under any order shall be submitted to the appropriate districts Public Affairs Office for review and comment. All final versions must also be reviewed and approved by the appropriate Public Affairs Office before distribution to the pu blic. Should the BPA Holder/contractor not concur with a specific comment on any version of a document, the BPA Holder/contractor shall bring this to the attention of the appropriate Public Affairs Office and the Corps Project Manager or Technical Team Le ader for resolution. BIWEEKLY PROGRESS REPORTS: For each order, the contractor shall provide a progress report biweekly (i.e., every two weeks). The reports shall be sent to the appropriate districts Public Affairs Office and/or the Project Manager and Technical Team Lead, as specified in the order. These reports may be communicated by e-mail and should be short in nature. QUALITY CONTROL: The Contractor/BPA Holder shall be responsible for quality control of its own work. The Contractor/BPA Holder shall have a logical and functional quality control program to assure that errors and deficiencies in all submittals are minimal. CCR REGISTRATION: All BPA Holders are required to be CCR-registered. SECURITY REQUIREMENTS: Contractor employees shall not have a ccess to Government Automated Information Systems (AIS), to include stand-alone computers, network computers/systems, email, etc. Foreign Nationals/Non-U.S. Citizens shall not be permitted to work or perform any services under this BPA. NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (18-OCT-2004); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/USA/COE/DACA05/W91238-04-Q-0009/listing.html)
- Place of Performance
- Address: US Army Engineer District, Sacramento 1325 J. Street, Sacramento CA
- Zip Code: 95814
- Country: US
- Zip Code: 95814
- Record
- SN00695688-F 20041020/041018211834 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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