SOLICITATION NOTICE
X -- Lease or rental facilities (Hotel)
- Notice Date
- 10/25/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Corporation for National and Community Service, Procurement, Southwest Service Center, 1999 Bryan Street, Suite 2050, Dallas, TX, 75201
- ZIP Code
- 75201
- Solicitation Number
- SWSC-34-05
- Response Due
- 11/8/2004
- Archive Date
- 12/15/2004
- Description
- The Corporation for National and Community Service (CNCS), a wholly-owned Federal Government Corporation, intends to award a contract to a qualified vendor who can provide lodging, meals, and meeting space for AmeriCorps*VISTA Pre-Service Orientation (PSO) in Austin, Texas. The training will be held December 6-9, 2004. AmeriCorps VISTA is a federal program that places members in low-income communities to mobilize resources and increase the capacity of those communities to solve their own problems. Lodging: 80 participants will check in on Monday, December 6 and check out on Thursday, December 9. Sleeping accommodations for Dec 6 to Dec 8 must include: 38 double occupancy and 4 single occupancy rooms. 25% of all sleeping rooms must be accessible to physically challenged individuals. The guests will pay their own personal expenses i.e. telephone calls, room service, etc. For participants arriving before check-in, an area should be designated for luggage storage. Meals: The facility should be able to accommodate up to 90 people for hot buffet meals Dec 6-9. The chosen vendor must provide up to 25% vegetarian and vegan meals. The catering needs are as follows: Dinner on Dec 6. Full hot Breakfast/lunch/dinner with mid-morning and afternoon breaks on Dec 7 & 8. Full hot Breakfast, mid-morning break and box lunch on Dec 9. Based on the catering needs, proposals should include a per person cost per meal and a sample menu. Meeting space: The facility should be able to hold up to 85 people (8 chairs in rounds) for General Sessions and have at least 4 breakout rooms. All rooms (General Session and Breakouts) should be accessible to physically challenged individuals. All rooms (General Session and Breakouts) should be set with #2 lead pencils, water service, and should be available from 8:00 a.m. to 8:00 p.m. Additional meeting room requirements are as follows: Registration area Dec 6-9, 2004 with (4) six-foot skirted tables and chairs. General Session Room Dec 6-9, should be set in rounds for up to 85 people; audio visual needs include an overhead projector, large projection screen (10 x 10), a two-shelf audio-visual cart, a podium, lapel microphone, hand held wireless microphone, a TV, VCR, cart, (an overhead projector), one flipchart package and markers. The Breakout Rooms Dec 7-9 should include: (4) breakout rooms set (8 chairs in rounds) to accommodate up to 24 people each with overhead projector, screen, flip chart package, and markers. Separate rooms are needed for General Session, breakout sessions, and meals. Transportation: The site selected must provide transportation to/from airport and hotel, including transportation for participants with special needs. All proposals received must include an explanation of shuttle transportation available to indicate additional cost, if any. Proposals must also include cost for parking. All proposed prices (including audio-visual) must be inclusive. Each bid proposal must include the following information to be considered: 1) DUNS (Dun and Bradstreet) number; 2) Central Contractor Registration (CCR) confirmation; 3) Per night sleeping room rate for single and double occupancy; 4) Cost per person for meals; 5) Charges for meeting space including registration area; 6) Charges for audio-visual equipment; 7) Description of the shuttle service available for all participants and any costs associated with shuttle transportation and on-site parking; 8) Per night reduced sleeping room rate for staff requiring lodging on-site and its basis; 9) Charges for on-site representation each day of the event for coordination, problem solving and decision making to be provided by the vendor; 10) Provide floor plan of meeting spaces to be used; 11) The facility must comply with the American Disabilities Act and should be on the Hotel-Motel National Master List of FEMA/United States Fire Administration; 12) Completed copy of the provision at 52.212-3, Offeror Representations and Certifications (Commercial Items). FAILURE TO PROVIDE THESE 12 ITEMS WILL AUTOMATICALLY DISQUALIFY YOU. You can obtain a DUNS and register in the CCR at the following website: Http://www.bpn.gov. This announcement constitutes the only solicitation; proposals are being requested and written solicitation will not be issued. The solicitation number is SWSC-34-05 and is issued as a request for quotation (RFQ). This solicitation document and the incorporated provisions and clauses are those in effect through Federal Acquisition Circular 97-23. The provisions at 52.212.1, Instructions to Offerors (Commercial), applies to this acquisition. This is a best value procurement and evaluation of offers will be based on quality, past performance and price. References must be included with your offer. The following clauses apply to this acquisition: 52.212-4, 52.212-5, 52.222-21,52.222-22, 52.222-23, 52.222-41, 52.225-3, 52.232-34, 52.204-6, 52.204-7, 52.213-4, and 52.232-33. Proposals must be submitted in writing, signed by a person authorized to negotiate on behalf of the prosperer with the Government and sent to the address in this announcement. Bids should be submitted no later than November 8, 2004. Any proposals received after the due date will not be considered.
- Place of Performance
- Address: 1999 Bryan Street, Suite 2050, Dallas
- Zip Code: 75201
- Zip Code: 75201
- Record
- SN00698418-W 20041027/041025211510 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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