SOLICITATION NOTICE
R -- Regional Advisor for Middle East Partnership Initiative RFI
- Notice Date
- 10/29/2004
- Notice Type
- Solicitation Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Commerce, Office of the Secretary, Commerce Acquisition Solutions, Office of the Secretary, 14th & Constitution Avenue NW Room 6514, Washington, DC, 20230
- ZIP Code
- 20230
- Solicitation Number
- SA1301-05-RFI-0001
- Response Due
- 11/5/2004
- Archive Date
- 11/20/2004
- Small Business Set-Aside
- Total Small Business
- Description
- This Request for Information (RFI) is requesting Capability Statements from small businesses interested in the below Statement of Work (SOW) for a Regional Advisor for Middle East Partnership Initiative (MEPI). Capability Statements are to be received no later than 12:00 PM EST on Friday, November 5, 2004. Information shall be submitted electronically to sjohnson@doc.gov STATEMENT OF WORK TITLE: Regional Advisor and Logistical Coordinator for Programs in the Middle East 1. BACKGROUND The Commercial Law Development Program (CLDP) is supporting the U.S. Government?s Middle East Partnership Initiative (MEPI) by providing technical assistance to a group of Middle East countries in order to improve legislative and regulatory frameworks, and ultimately, facilitate the region?s preparedness for the Middle East Free Trade Area (MEFTA). CLDP plans to present several training seminars/workshops in the Middle East on various topics of importance to the MEPI, including judicial reform, commercial law development, standards and quality control, telecommunications, and e-commerce. CLDP advisors who will present at the seminars/workshops will include representatives from the public and private sectors of the U.S. and international community. Participants at the workshops will include officials and private sector representatives from eligible Middle East countries. 2. PURPOSE The objective of this Statement of Work (SOW) is to provide logistical support to the U.S. Department of Commerce Commercial Law Development Program (CLDP) in the implementation of training seminars/workshops in the Middle East from December 1, 2004 to November 30, 2005. The Contractor will serve as regional liaison for CLDP activities and provide logistical assistance on behalf of the U.S. Department of Commerce (acting through CLDP). Part 3a is a fixed Contract, which includes all costs related to time and administration of the duties described below, including administrative support, supplies, and overhead. Part 3b is based on cost-reimbursement. No medical benefits, leave or other benefits will be provided. The completion date for this contract will be November 30, 2005. 3. DESCRIPTION OF WORK The Contractor shall: a. Serve as regional liaison for CLDP activities in the Middle East. This part of the Contract will be a fixed fee amount. This work will include: Acting as CLDP?s liaison with government and private sector representatives of Middle Eastern countries on assistance activities conducted under MEPI; Identifying areas (commercial matters) requiring short-term advice from US Government and private sector experts; Coordinating visits by CLDP-sponsored officials and advisors (organizing accommodations and meetings); and Assisting with short-term programs, including contact with potential participants and serving as intermediary between CLDP and government and private sector leaders. b. Provide logistical support for ten (10) seminars/workshops with up to 40 participants each for two days. This part of the Contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) Contract and on a cost-reimbursement basis. Task orders will be issued for each seminar/workshop. This work will include providing: Meeting Site (at five-star hotels) Reserve meeting room (space for 40 people) Work with hotel catering staff Work with hotel audiovisual staff on setting up the meeting room and equipment LCD Projector and one (1) screen Three (3) Interpreters (English to Arabic, Arabic to English) Staff (2 people during event to assist CLDP staff) Interpretation equipment for 40 people Translators (materials from English into Arabic) Print and bind materials (approximately 500 pages to copy for 60 binders) Create name badges for participants (40) CD-room design and copying of materials (40) Print certificates for participants (40) Computer and printer (1 each) rental during event Additional photocopying services as needed Airfare Round-trip economy class tickets from Yemen and Oman to seminar site for 10 people Lodging Hotel accommodations for 40 people (room and tax only) Transportation Between airport and hotel for participants The events will take place in Dubai and Abu Dhabi, UAE, Manama, Bahrain, Muscat, Oman, Sanaa, Yemen, and/ or Doha, Qatar. 4. DELIVERABLES Deliverable items required under this contract include: a) Services described in Part 3 of SOW. b) Monthly e-mails detailing the previous month?s activities, including contacts with government officials and private sector representatives and progress on planning for future activities. c) Monthly invoices indicating the dates and hours worked, and associated travel expenses Contractor seeks reimbursement shall be submitted to CLDP. Invoices should be in accordance with the invoice instructions identified in Part 10 of the SOW. 5. PERIOD OF PERFORMANCE The base period of performance will commence on December 1, 2004 through November 30, 2005. A standard 8-hour workday applies to this Contract. a) Option Period The Government reserves the right to exercise one (1) option period for this contract. The period of performance for this option period shall commence on or about December 1, 2005 to September 30, 2006. The total duration of this contract (including all option periods) shall not exceed September 30, 2006. 6. TRAVEL REQUIREMENTS AND TRAVEL EXPENSES Work-related Travel: Under the Contract, the Contractor is required to travel 3 days per month to countries in the Middle East for work-related purposes. The days of travel will be cumulative over the life of the Contract. All such travel must be approved in advance by CLDP and must be in accordance with Federal Travel Regulation (FTR). The Contractor is expected to take reasonable steps to mitigate the amount of travel expenses. Travel expenses are limited to: Round-trip economy class tickets from the Contractor?s home city; Lodging expenses for the period of travel; Government per diem allowance for every full day of travel; Taxis to and from the hotel to meeting sites; and Telephone calls. 7. RESPONSIBILITIES OF THE U.S. DEPARTMENT OF COMMERCE The U.S. Department of Commerce generally, and CLDP particularly, shall provide program documents and materials that CLDP deems necessary for the successful implementation of the events on which the Contractor is working. 8. CONTRACTOR?S ADDITIONAL RESPONSIBILITIES: In addition to other duties included in the Contract, the Contractor shall submit all final outstanding invoices no later than two weeks after the conclusion of the event. 9. CONFLICT OF INTEREST AND STANDARDS OF CONDUCT GUIDELINES The Contractor represents CLDP, the U.S. Department of Commerce and, by extension, the United States Government during his or her assignment. The Contractor must protect the integrity of the work of CLDP by honoring the conflict of interest and standards of conduct set forth below. The Contractor must adhere to all applicable ethics codes in effect in his/her respective jurisdictions and professions. Contractors who are Federal employees also must adhere to applicable federal conflict of interest statutes and standards of conduct. In addition, the Contractor must comply with the following standards: a. The Contractor shall not seek, receive, accept, or agree to receive any compensation beyond what may be provided by the Contractor's regular employer or by CLDP for legal or advisory services to be rendered, either personally or by another, as agent, attorney, or otherwise in connection with the CLDP program; b. The Contractor shall not undertake private promotional activities during, or in conjunction with, any CLDP activity or on any CLDP-funded visit (this restriction includes, but is not limited to the dissemination of business cards with the name of any private firm with which the Contractor is affiliated, or client brochures or other promotional literature with a view toward client development; this restriction is not intended to prevent Contractors who are U.S. Government employees from distributing cards identifying their agency and position); c. The Contractor shall not directly or indirectly use, or allow the use of, official, confidential, or proprietary information obtained through or in connection with his or her work for CLDP if such information has not been made available to the general public; and d. The Contractor shall advise CLDP, in writing and as soon as possible, of any issues involving the Contractor or his or her firm or agency that may result in any actual or apparent conflict of interest or that the Contractor knows or has reason to believe may reflect unfavorably on, or cause embarrassment to CLDP or the United States Government. 10. INVOICE INSTRUCTIONS Contractor shall submit both an invoice and invoice worksheet (SF-1034) to the COTR identified in Clause 1352.201-71 no later than the 10th day of each month for work performed in the previous month. Contractor should note that payment for each invoice may take up to 30 days from the submission date of the invoice. Contractor may only receive payment after the delivery and acceptance of each deliverable item. A proper invoice must include the name and address of the Contractor; the Contract number; description, quantity, unit price of the services performed; shipping and payment terms; name and address of the Contractor official whom payment is to be sent; name, title, phone number, and mailing address of person to notify in the event of a defective invoice; and your Taxpayer Identification Number (TIN). If the invoice does not comply with these requirements, the COTR will return it within 7 days after receipt with the reasons why it is not a proper invoice. Invoices shall be submitted in accordance with the payment schedule identified on the Schedule of Supplies and Services identified on your contract award document. The Contractor shall also submit an invoice worksheet SF-1034, Public Voucher for Purchases and Services Other Than Personal. The SF-1034 can be located on the GSA Forms Library website: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF The Government may enter into discussions if it deems discussions to be necessary; however, the Offeror shall assume that the Government will not enter discussions before awarding the contract.
- Place of Performance
- Address: 1401 Constitution Avenue, NW, Washington, DC
- Zip Code: 20230
- Country: USA
- Zip Code: 20230
- Record
- SN00700774-W 20041031/041029211640 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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