MODIFICATION
D -- Army Knowledge Online Enterprise Services (AKO-ES) Due Diligence Instructions
- Notice Date
- 11/5/2004
- Notice Type
- Modification
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- ACA, ITEC4, Directorate of Contracting , 2461 Eisenhower Avenue, Alexandria, VA 22331-0700
- ZIP Code
- 22331-0700
- Solicitation Number
- W91QUZ-05-R-0001
- Response Due
- 11/15/2004
- Archive Date
- 1/14/2005
- Point of Contact
- Janet Spaulding, 703-325-8727
- E-Mail Address
-
Email your questions to ACA, ITEC4
(Janet.spaulding@itec4.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This notice is to give an update to the Army Knowledge Online Enterprise Services (AKO-ES) acquisition and provide instructions for due diligence. The following is the estimated schedule for the upcoming AKO-ES events: RFP Release: approximately mid-November Commencement of Due Diligence period 1 week after RFP release or 29 Nov 2004 (whichever is later) Due Diligence Period 1 day per vendor DUE DILIGENCE It is well understood by the Army that the more competitors understand the Armys objectives, plans and operations, the more likely they are to submit superior solutions. The due diligence process allows prospective offerors to gain a better understanding of key organization mission objectives and existing conditions. a. Phases of the Due Diligence Process. The Due Diligence process will be conducted in two phases. First, to provide access to information related to this acquisition, the establishment of a virtual reading room will occur not later than release of the RFP. (1) Virtual Reading Room. A virtual reading room will be established on the AKO web site for prospective offerors who desire to review documentation relevant to this solicitation. All items posted in the virtual reading room are for Information Only and not considered part of the RFP. Offerors must include a request for a guest account on the AKO with their confirmation submittal (see paragraph (2) b.) The Contracting Officer will forward account related information to the AKO sponsor who will activate the account. Once accounts are activated, the Contracting Officer will notify all offerors of their individual AKO e-mail address, a link to the AKO web site, and the path to the virtual library, as well as constraints while in the AKO portal. All guest accounts will be deactivated on that date of contract award. Only one AKO guest account will be given per confirming prime offeror. (2) One-on-One Sessions. a. The one-on-one sessions will follow the principles identified by Federal Acquisition Regulation (FAR) Part 15.201, Exchanges with Industry before Receipt of Proposals. A major objective of this session is to provide confirming offerors and their tea m members the ability to ask questions specific to their unique solutions that, by their very nature, they would not ask if the response were to be posted and provided to their competition. As such, if the confirming offeror notifies the Government that t he questions it intends to ask during the one-on-one sessions are proprietary and whose release would identify confidential business strategies, or approaches, the questions and responses will be protected and held confidential. The confirming offeror teams will be given the opportunity to meet one-on-one with the team of Army representatives with knowledge of the current environments to better understand the Armys underlying mission and technical environment. The purpose of t hese meetings is to allow confirming offerors a means to obtain and clarify information without disclosing proprietary or business confidential information to competitors. b. Confirmation of Intent to Participate in Due Diligence. Each offeror (i.e., prime contractor) intending to submit a proposal will confirm its participation in the AKO-ES acquisition via e-mail to the attention of Janet Spaulding, Contract Specialist at AKO-ES@itec4.army.mil no later than 2:00 p.m., EST, 15 November 2004. The confirmation will include the following information to enable the Government to effectively coordinate the due diligence: (1) the offerors due diligence point of contact (name, telephone number, and e-mail address); (2) a roster of attendees to inclu de company name and representative name (limited to 10); (3) AKO guest account request to include the individuals full name that should receive the account access; (4) key areas of interest; (5) any additional inform ation the offeror deems necessary (e.g., handicap access requirements); and (6) interest in visiting the AKO Primary site (Note: All attendees at the Primary Site must have a Secret Security Clearance). Please submit evidence of such clearance with the confirmation notice if interested in visiting the AKO Primary site. Such evidence may be faxed to (703) 428-1685 if it is not possible to e-mail. Please ensure that each page of the fax appropriately identifies the company name and the individuals name . Timely submission of the confirmation is required to facilitate the establishment of session dates. The confirmed offeror teams due diligence point of contact will be notified by e-mail of the date, time, location, and other specifics of its one-on-one session. Sessions will be selected by using a lottery process. Notification of sessions will be pro vided at least three working days before the scheduled due diligence session. Offerors are advised that employees of the incumbent AKO contractor, CherryRoad Technologies, Inc., and other support contractors perform functions at the AKO Primary site and, therefore, will be present during any site visits. c. Request for Clarification (RFC). All requests for RFP clarification will be accepted during the due diligence period. RFCs shall be submitted to the ITEC4 Contracting Officer at AKO-ES@itec4.army.mil . RFCs that result in specific information nece ssary to submit proposals will be provided to all confirming offerors via the Army Single Face to Industry (ASFI) web site as an amendment to the RFP. Such information may also be posted to the virtual reading room so that confirming offerors have the inf ormation prior to a formal amendment being issued. Therefore, questions/comments shall not include a restrictive legend and shall not include proprietary information. No pre-proposal conference is planned. The Government will provide competing offerors equal access to data and information. The Government assumes no responsibility for any representation made by any of its officers or agents during due diligence. Offeror questions and Government responses f urnished during due diligence are considered to be unofficial. PARTICIPATION OF COMMERCIAL FIRMS. a. Offerors are advised that the commercial firms identified below will assist the Government in providing acquisition support during the due diligence. These firms will be authorized access to the discussions conducted during the one-on-one sessions. These firms are expressly prohibited from competing on the subject acquisition. Firm: Acquisition Solutions, Inc. Address: P.O. Box 3948, Oakton, VA 22124 POC: Mr. Andy Sweet Telephone: (703) 405-0676 Facsimile: (603) 307-8460 E-mail: Andrew.Sweet@acquisitionsolutions.com Firm: The MITRE Corporation Address: 7515 Colshire Drive, McLean, VA 22102 POC: Mr. Max Rosen Telephone: (703) 883-5703 Facsimile: (703) 883-6233 E-mail: Max@Mitre.org b. In accomplishing the duties related to the due diligence process, the aforementioned firms may have access to proprietary information discussed in the offerors one-on-one session. Therefore, pursuant to FAR 9.505-4, these firms must execute an agree ment, with each offeror, that states that they will (1) protect the offerors information from unauthorized use or disclosure for as long as it remains proprietary and (2) refrain from using the information for any purpose other than that for which it was furnished. To expedite the preparation for the due diligence process, it is requested that each offeror submit an agreement, via facsimile or e-mail, directly to the two firms for execution. These agreements must be executed and submitted to the Contract ing Officer prior to the due diligence sessions. NOTE: Offerors who previously executed an agreement with Acquisition Solutions, Inc. or The MITRE Corporation under the Advisory Mult i-Step process, can resubmit the same agreement, if still deemed applicable. Agreements may be sent via facsimile to (703) 428-1685 or via e-mail to Teresa.Lukavec@itec4.army.mil.
- Place of Performance
- Address: ACA, ITEC4 Directorate of Contracting , 2461 Eisenhower Avenue Alexandria VA
- Zip Code: 22331-0700
- Country: US
- Zip Code: 22331-0700
- Record
- SN00704744-W 20041107/041105212109 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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