MODIFICATION
X -- National Border Station Conference
- Notice Date
- 11/16/2004
- Notice Type
- Modification
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GS-00P-05-CYM-0001
- Response Due
- 11/30/2004
- Archive Date
- 12/15/2004
- Description
- AMENDED TO REVISE EVENT DATES TO APRIL 25-29 OR MAY 2-6, 2005. SCOPE REMAINS THE SAME. GSA NATIONAL BORDER STATION CONFERENCE ? GS-00P-05-CYM-0001 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, intends to block single occupancy sleeping rooms, procure meeting space and meals for: WORKSHOP NAME: GSA 2005 National Border Station Conference. REVISED DATES: April 25-29, OR MAY 2-6, 2005 MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday thru Friday: Office for 12 with perimeter space for boxes Monday: 11am-1pm Registration 1pm-5pm General Session for 300 (set by 8am) Crescent rounds of 6, PM Break for 300 Tuesday: 8am?5pm General Session for 300 Crescent rounds of 6 (CB and am/pm break set inside GS) 9am?5pm 6 breakout rooms for 30 ppl Crescent rounds of 6 11am?1pm Lunch (in separate room) 300ppl Wednesday: 8am-5pm General Session for 300 Crescent rounds of 6 (CB and am/pm break set inside GS) 7am?11am 1 breakout room for 150 ppl each Crescent rounds of 6 12?2pm Lunch (in separate room) for 300ppl Thursday: 8am?1pm General Session for 300 Crescent rounds of 6 (CB/am break set inside GS) Provide catering menu price list for breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within San Diego downtown only. 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance ($129.00/night). 4. Hotel located in safe, well-lighted area. 5. Rate to be offered three (3) days pre and post the proposed conference dates above to allow for optional tours of Federal buildings. LODGING: Sunday 15 rooms Monday 300 rooms Tuesday 300 rooms Wednesday 300 rooms Thursday 80 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby by Monday morning 10 am. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: June 2004 ? Chicago Radisson (FHWA) January 2004 ? FW,TX Renaissance (Border) March 2003 ? Denver Adams Mark (Border) July 2003 ? Baltimore Belmont ConfCtr FHWA) January 2002 ? FW,TX Renaissance (Border) December 2001 ? Dallas Adolphus (FHWA) Note: For 2005 we are combining the National Border Station Conference and the FHWA Conference. The above reflects history for each separate event. CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE November 30th, 2004, by 2pm local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable.
- Place of Performance
- Address: San Diego, CA
- Country: usa
- Country: usa
- Record
- SN00709062-W 20041118/041116212218 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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