SOLICITATION NOTICE
16 -- Repair/Overhaul Oxygen Masks
- Notice Date
- 12/7/2004
- Notice Type
- Solicitation Notice
- NAICS
- 336413
— Other Aircraft Parts and Auxiliary Equipment Manufacturing
- Contracting Office
- DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer, USCG Aircraft Repair & Supply Center, HU25, HH65, H60J, C130, EISD, 130J or Support Procurement Building 79, 75, 79, 78, 78, 19 or 63, Elizabeth City, NC, 27909-5001
- ZIP Code
- 27909-5001
- Solicitation Number
- HSCG38-04-Q-101061
- Response Due
- 1/31/2005
- Archive Date
- 2/15/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This Request for Quotation, (HSCG38-04-Q-101061) incorporates provisions and clauses in effect through Federal Acquisition Circular 2001-25. This is an unrestricted procurement. The North American Industry Classification System (NAICS) Code is 336413 and the small business size standard is 1,000 employees. The contract will be awarded using simplified acquisition procedures in accordance with FAR Part 13.5. The award will be based on FAR Part 6.302-1. The contract will be awarded as a firm-fix-price requirements contract. The USCG intends to award to a Federal Aviation Administration (FAA) authorized repair center who is able to repair/overhaul the following item conforming to the Original Equipment Manufacturer?s (OEM?s) specifications, drawings, Service Bulletins, and performance requirements. Repair/Overhaul of the following:CLIN 0001 ? REPAIR of P/N MF10-03-02, NSN 1660-14-484-0757 (Oxygen Mask), 18 each for each year of the base and option year periods.CLIN 0002 ? OVERHAUL of P/N MF10-03-02, NSN 1660-14-484-0757 (Oxygen Mask), 40 each for each year of the base and option year periods. The contract will include a 3-year base period and one 2-year option period. Estimated effective date for contract performance is 01 March 2005. The first year of the base period will be from 01 March 2005 (or award date whichever is later) through 28 February 2006. Each successive year of the base and option periods will run consecutively. OFFEROR MUST SUBMIT PRICES FOR EACH YEAR OF THE BASE AND OPTION PERIODS IN ORDER TO BE CONSIDERED FOR AWARD. Interested parties may submit a quotation, which shall include a performance work statement, performance metrics, incentives and disincentives programs, identification of key personnel, quality certifications, past performance, subcontracting plan in accordance with FAR Clause 52.219-9 (or a request for waiver if no subcontracting opportunities), and a firm-fixed-price quote for the following: U. S. COAST GUARD HU-25 OXYGEN MASK REPAIR/OVERHAUL, STATEMENT OF OBJECTIVES1.0BACKGROUND: The U.S. Coast Guard currently operates twenty (20) HU-25 aircraft manufactured between 1982 and 1984 by Dassault Aviation, previously, Dassault-Breguet Aviation SA-Avions Marcel. These aircraft are used differently from general aviation as HU-25 missions frequently operate in salt laden environments. EROS Full Face Quick Donning Oxygen Masks, P/N MF10-03-02, manufactured by GIE-EROS, Plaisir, France, which were installed in these aircraft in 1991 and serial number tracked under the Coast Guard?s Aviation Computerized Maintenance System (ACMS). This tracking provides a historical record of repair, overhaul, maintenance, and item location and status. 2.0OBJECTIVE: 2.1. The Coast Guard?s objective is to obtain the services of a Federal Aviation Administration (FAA) authorized repair center to effectively repair and overhaul (as defined in paragraph 2) and provide complete, ready-to-install HU-25 oxygen masks. Repaired/overhauled oxygen masks must meet the OEM?s specifications and be In - Accordance With (IAW) Component Maintenance Manual (CMM) 35-13-61, REV 2,dated 01/31/2003 and Coast Guard Time Compliance Technical Order (TCTO) HU-25 935030.0, dated 08/01/1992. The Coast Guard has placed all oxygen mask parts, with the exception of Regulator Assembly, P/N RMC 1007-4, on condition to be replaced as necessary. The Regulator Assembly, P/N RMC1007-4, requires overhaul every six (6)years. GIE-EROS, Plaisir, France is the OEM. The Coast Guard anticipates two (2) levels of repair. First, a ?return to service? is considered as test/inspect/repair as necessary. This work consists of inspection, failure analysis, defective part(s) replacement (i.e., Harness Assy., Microphone Assy., Hose Supply Assy., and Mask Assy.) if necessary, and testing to meet the OEM?s functional return to service requirements (component time continues). Secondly, an overhaul is considered over and above the repair scope and includes overhaul of the regulator assembly and the replacement of additional parts as necessary. An overhaul zeroes the Time Since Overhaul (TSO). In addition the offeror shall install OEM Dust Cover P/N 59447-00 to Hose Assembly P/N DTS series for both repair and overhaul. The offeror shall provide a cost breakdown for parts and labor. At a minimum, these two(2) levels of service should be addressed in the offeror?s technical and cost proposal. Offerors may propose additional levels of service. The offeror is responsible for all necessary functions to perform the services requested. This includes, but is not limited to, required tooling, manuals, test equipment, parts, material, engineering services, management, maintenance, preservation, packaging, shipping, etc., to repair/overhaul the oxygen masks. The offeror?s responsibilities to the Coast Guard ACMS consist of ensuring that the significant component history corresponds with the component, and that all OEM Service Bulletins and Coast Guard TCTOs remain incorporated upon completion of work. Under a performance-based contract structure, performance metrics and service level agreements will be used to monitor the performance of this contract. The Coast Guard Aircraft Repair and Supply Center (ARSC) HU-25 Product Line and the winning offeror will baseline and monitor progress using agreed-to performance metrics and service level agreements. 2.2. To meet the Coast Guard?s objectives the offeror will be required to meet the following criteria: 2.2.1. Technical 2.2.1.1 Provide a detailed work specification for oxygen mask return to service and overhaul. 2.2.1.2. Provide a written Performance Metrics Plan.. 2.2.1.3. Provide evidence of and ability to maintain a Quality System. 2.2.1.4. Either possess or show ability to obtain adequate technical data, tooling to meet the OEM?s specifications listed in paragraph 2. 2.2.1.5. Provide separate cost breakdowns inclusive of parts and labor for each level of service. 2.2.2. Past Performance 2.2.2.1. Provide documentation of having performed repair and overhaul of similar or like items. 2.2.2.2. Provide Points of Contact for past performance documentation over the past two (2) years on the servicing of similar or like items. Include references? name, company, phone number, and e-mail address. 3.0 APPLICABLE DOCUMENTS: The following Technical Specifications are applicable: 3.1 OEM Component Maintenance Manual: 3.1.1 CMM 35-13-61, REV 2, dated 01/31/2003 3.2 CG Technical Orders: 3.2.1 CG TCTO HU-25 935030.0, dated 08/01/1992 4.0 SERVICE BULLETINS All service bulletins if not previously accomplished, shall be identified to the Contracting Officer. The contractor is responsible for obtaining service bulletins. Upon receipt of an oxygen mask requiring incorporation of such service bulletins, the contractor shall prepare a firm-fixed-price proposal IAW instructions listed below. Service bulletins created and incorporated during performance of this requirement may create new part number configurations, which supercede the previous configuration. In cases where the old configuration cannot be modified to the new, the new part number shall be added to the contract, by written modification. The contractor shall notify and request disposition instructions from the Contracting Officer for superceded parts, which have been removed and replaced by new part number configurations. Upon receipt of notification from the Contracting Officer that a service bulletin is required, the Contractor shall submit, within thirty (30) calendar days after receipt of the notification, a firm-fixed-price proposal for an incremental charge to be assessed each time the service bulletin is incorporated in a component. The proposal shall contain a breakdown of material and labor costs including hours, labor categories, labor rates, and applicable mark ups. The incremental charge agreed to for incorporation of a service bulletin shall apply only to those components into which the Contractor incorporates a required service bulletin, not those into which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of a contract modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the repair facility if said service bulletin has not already been incorporated. When service bulletin incorporation changes the Contract Line Item Number (CLIN) part number, the new part number shall be added to the Contract, by written modification. The same procedures apply if removal of service bulletins is required. 5.0 GOVERNMENT FURNISHED PROPERTY: IAW FAR 45.505-2(b)(2), the following components to be repaired and the value of government property to be shipped under this contract are as follows:P/N MF10-03-02, Oxygen Mask, $6,240.64 each. GOVERNMENT PROPERTY FURNISHED FOR REPAIR: Failure of the Government to furnish such items in the amounts or quantities described in the Schedule of Supplies/Services as estimated? or ?maximum? will not entitle the contractor to any equitable adjustment in price under the Government Property clause of the contract. The Government reserves the right to do depot level repair of the components described in the Schedule of Supplies/Services. 6.0 DATA AVAILABILITY: 6.1 OEM manuals, Service Bulletins, drawings and specifications are proprietary and cannot be provided by the U.S. Coast guard. 5.1.1 Coast Guard specific CGTOs can be acquired through the Freedom of Information Act (FOIA). Submit a written request to: Commanding Officer Attn: ARSC FOIA Officer United States Coast Guard Aircraft Repair & Supply Center Elizabeth City, NC 27909 Delivery will be made to United States Coast Guard, Aircraft Repair and Supply Center, Receiving Section, Bldg. 63, Elizabeth City, NC 27909-5001, Mark For: Field Stock (00001). Desired Delivery for CLINs 0001 and 0002, is 30 days after receipt of material at the repair facility and Required Delivery is 120 days after receipt of material at the repair facility. F.O.B. will be Destination. The contractor shall comply with ASTMD 3951-98, Commercial Packaging, Shipping and Storage Procedures, approved 10 Nov 1998. Items must be individually packaged in a separate box; suitable for shipment via land, air, or sea. Each package shall be individually labeled on the outside with the NSN, P/N, S/N, Quantity, Nomenclature, Contract Number, and Line Item Number. The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection must be sufficient to prevent corrosion, deterioration, or decay during warehouse storage with temperatures ranging from 95 to 40 degrees Fahrenheit and high humidity for a period of one year. Packaging material shall not consist of popcorn, shredded paper, styrofoam of any type, or peanut style packaging. Bar coding is authorized, however not mandatory. Only when an AOG situation occurs, the outside of the shipping container will be marked in highly visible lettering ?AOG?. Inspection shall be by Certificate of Conformance (COC) and acceptance, shall be performed by ARSC Quality Assurance Personnel. Anticipated date of award is 01 March 05. At the time of each delivery of supplies or services under this contract, the contractor shall prepare and furnish to the Government a properly completed packing slip. The packing slip shall include the following information: 1) National Stock Number, 2) Part Number, 3) Nomenclature, 4) Serial Number, 5) Delivery Order Number, 6) Line Item Number, and 7) Quantity. One copy of the packing slip shall be submitted with the shipment and shall be attached to the outside of the shipping carton. One copy of the Certificate of Conformance shall be attached to the outside of the shipping carton and one copy shall be attached to the original invoice when submitted to the payment office. Failure to do so will result in either nonpayment or a delay in payment. THE COAST GUARD RESERVES THE RIGHT TO PERFORM A SITE SURVEY OF THE CONTRACTOR?S AND SUB-CONTRACTOR?S CAPABILITIES. The following Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulations (HSAR), Provisions and Clauses apply: 52.212-1 Instructions to Offerors ? Commercial Items (Jan 2004) 52.212-2 Evaluation ? Commercial Items (Jan 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made utilizing the following factors, in descending order of importance. The Coast Guard intends to award one contract to the Contractor whose quote is identified as offering the best value solution. The Source Selection Team (SST) may determine the best value for the Coast Guard merits a higher price based on technical superiority. The SST, using sound business judgment, will base the selection decision on an integrated assessment of the proposal?s relative capability as measured against the below evaluation factors: Factor 1 ? Technical/Management Solution/Approach Factor 2 ? Performance Measures and Metrics Factor 3 ? Past Performance Factor 4 ? Cost/Price Factors 1 and 2 are equal and each is significantly more important than Factor 3. While the Cost/Price is an important part of the integrated selection decision, the non-Cost/Price Factors are significantly more important than the Cost/Price factor. Cost/Price will become increasingly important as proposal evaluation ratings for technical factors approach equal. Enclosure: (1) Detailed Factors Enclosure DUE TO SPACE LIMITATION OF FEDBIZOPPS, INTERESTED PARITES PLEASE CONTACT DAMIAN KRULL FOR COMPLETE INFORMATION UNDER THIS ENCLOSURE. 52.212-3 Offeror Representations and Certifications ? Commercial Items (May 2004) Alt I (Apr 2002) These certifications must be included with the quotation, copies may be obtained by calling the Agency or by downloading the document from FedBizOpps, as posted under this solicitation. 52.212-4 Contract Terms and Conditions ? Commercial Items (Oct 2003)ADDENDUM DUE TO SPACE LIMITATION OF FEDBIZOPPS, INTERESTED PARITES PLEASE CONTACT DAMIAN KRULL FOR COMPLETE INFORMATION UNDER THIS PROVISION. HOMELAND SECURITY ACQUISITION REGULATION (48 CFR CHAPTER 30) CLAUSES 3052.209-70 Prohibition on Contracts With Corporate Expatriates (Dec 2003) DUE TO SPACE LIMITATION OF FEDBIZOPPS, INTERESTED PARITES PLEASE CONTACT DAMIAN KRULL FOR COMPLETE INFORMATION UNDER THIS PROVISION. In conjunction with FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, under FAR 52.212-5 Contract Terms and Conditions to implement Statutes or Executive Orders ? Commercial Items (Oct 2004), the following information is provided and identifies the clauses of service employees to be employed under the contract and states wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U. S. C. 5341 or 5332. STATEMENT IS FOR INFORMATION ONLY, IT IS NOT A WAGE DETERMINATION. Employee Class: (1) Aircraft Mechanic (WG-10 Aircraft Mechanic). Benefits Required: Health & Welfare, as outlined in individual wage determination per location of performance, - (Req. 29 CFR 4.173) Holidays: - A minimum of ten paid holidays per year. Wage Determination Numbers, 94-2048, 94-2372, and 94-2374 are applicable to this solicitation and any contract awarded as a result of this solicitation and are available upon request to the agency or by download from the FedBizOpps web site. (End of Clause) 52.212-5 Contract Terms and Conditions to Implement Statutes or Executive Orders ? Commercial Items (Oct 2004) DUE TO SPACE LIMITATION OF FEDBIZOPPS, INTERESTED PARITES PLEASE CONTACT DAMIAN KRULL FOR COMPLETE INFORMATION UNDER THIS PROVISION. Closing date and time for receipt of offers is 4 PM Local Time on 31 Jan 05. PRICES MUST REMAIN EFFECTIVE FOR 90 DAYS AFTER CLOSING OF SOLICITATION. All responsible sources may submit a proposal, which shall be considered by the Agency. Offers may be submitted on company letterhead stationery indicating the nomenclature; part number; unit price for base and each ordering period and extended price; FOB point; payment terms and any discount offered for prompt payment, the business size standard and any minority classification; delivery date, and MUST include Offeror Representation and Certifications contained in FAR Clause 52.212-3, including Alternate I. Copies are available by calling the agency or by downloading the document from FedBizOpps as posted under this solicitation. Facsimile offers are acceptable and may be forwarded to 252-334-5427, attention Damian C. Krull. Electronic submission may be sent to dckrull@arsc.uscg.mil. Enclosure (1) to COMDTINST 4200.14 Notice for Filing Agency Protests NOTICE FOR FILING AGENCY PROTESTS It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester?s concerns are unresolved, and independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency?s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude refilling of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address below: Commandant (G-CPM-S/3) 2100 2nd Street, SW Room 2606 Washington D. C. 20593 Telephone: (202) 267-2285 Fax: (202) 267-4011
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