MODIFICATION
V -- Lodging and conference facilities in San Antonio, TX for 280 people from 19-24 Jan 2005. Facility shall provide meals and audio/visual equipment for conference participants
- Notice Date
- 12/9/2004
- Notice Type
- Modification
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, U.S. Special Operations Command, USASOC, ATTN:E-2929, Fort Bragg, NC, 28310
- ZIP Code
- 28310
- Solicitation Number
- H92239-05-T-0003
- Response Due
- 12/14/2004
- Point of Contact
- Christopher Lehner, Contract Specialist, Phone 910-432-9957, Fax 910-432-9345,
- E-Mail Address
-
lehnerc@soc.mil
- Description
- Question 1: If a hotel has the conference rooms available, but not the 280 guest rooms, can the hotel split the 280 room requirement between two hotels within its chain? Answer 1: Yes, the room requirement can be split between two hotels within the chain as long as the hotels are within 2 blocks of each other (5 minute walk). Question 2: Can the arraingement of the tables change from a "U" shape to a classroom style arraingement? Answer2: Yes, as long as the same number of participants can fit in the room and there is adequate space for an instructor in the front of this "classroom" arraingement. H92239-05-T-0003 The U.S. Army Special Operations Command has a requirement for a conference facility and lodging in support of Family Program Training during the period of January 19 – 24, 2005. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. All quotes must reference Request For Quotation number H92239-05-T-0003. Solicitation document and incorporated provisions and clauses are those in effect through FAC 2001-25 effective 4 Nov. It is the Contractor’s responsibility to be familiar with all applicable clauses and provisions. Full text clauses are available at farsite.hill.af.mil. The North American Industry Classification System Code (NAICS) is 721110. Size Standard is $6M. This requirement is unrestricted. Specific requirements follow: 1) Lodging and Conference Requirements: · 260 rooms will be provided from 20 January 2005 (Check in) to 23 January (Check out) (260 rooms x 3 nights) and 20 rooms will be provided from 19 January 2005 (Check in) to 24 January (Check out) (20 rooms x 5 nights). The facility shall be a 3 or 4-star/diamond hotel with full restaurant, business support services and a dedicated business coordinator, handicap access, on-site security (hotel security), and audiovisual services. · Guest services shall include (at no cost to the conference participants): a shuttle to and from the airport and to local establishments, use of the hotel’s gym (or a pass to a local gym), local phone calls, standard front desk services (i.e. wake-up services, etc.), photocopier use (Government will provide its own paper), and a small, lockable baggage/equipment storage room. · Meeting rooms shall be handicap accessible, have high-speed Internet access, be close to public telephones, and close to restrooms. The hotel will provide signs and marquees directing the attendees to the meeting room. The hotel shall provide (10) 8-foot skirted tables and an area for these tables outside the meeting room (in the hallway or adjacent area). These tables will be used for displays throughout the business days of 20-23 January. · Guestrooms should include double beds or a king size bed, cable television with movie channels, blow dryers, and iron with ironing board. 30% of rooms will be “smoking rooms” and 5% of rooms should be accessible for disable persons. Note: Each guest will pay for movies ordered to their room, laundry service, room service, and like personal services. · An administrative room will be provided (19-23 January) adjacent to the meeting room with workspace/tables and chairs for 10 people. This room will have (1) voice telephone and line, (1) fax machine with telephone line, (2) high-speed Internet access lines, and power supply (outlets) for (3) laptop computers. Ice water and glasses or bottled water will be provided to this administrative staff throughout the business days (20-23 January). · Internet access. The hotel will either have public internet access terminals available for guests or shall set up a high speed, no cost to individual user, Internet access room (Internet Café) so that only our conference participants can check their emails during breaks and after conference hours. This Internet Café will have (4) high-speed Internet connections, tables and chairs for (4) Internet users, (2) LaserJet printers (with print driver software), and (1) in-house telephone for Internet users to call guestrooms. The hotel will not be responsible for supplying the computers for this café. · Hotel must include its Cancellation Policy in its quote submitted to Major Lehner. 2) Additional Daily Requirements Thursday, 20 January 2005: Meeting Room: U-Shaped seating for 35. Tables should be set with pens and paper for note taking. Ice water and glasses for attendees. Audio/Visual: 1 High Speed Internet connection, one laptop projector (Proxima or comparable), viewing screen for projection, easel with butcher block paper and markers. Food/Beverages: Breakfast: Tickets for complimentary breakfast in hotel dining room for 35 OR Buffet for 35 including egg, meat, fruit, bread and cereal selections, coffee, tea and juices. Lunch: Buffet for 35 including salad, soup, light entrée, starch, fruit, cookies, coffee, tea, and assortment of cold beverages OR selected lunch in hotel restaurant for 35. Snack: A mid-morning and mid-afternoon snack including these beverages (coffee, tea, juice) and cookies and/or pastries will be provided for 35. Registration Area: Hotel will provide a space and (3) 6-foot skirted tables adjacent to the Hotel’s Front Desk. These tables will be used to conduct conference registration and orientation of conference attendees. Hotel will provide ice water and glasses for the registration staff. Audio/Visual: Power supply and/or extension cords to accommodate two laptop computers used for registration staff. Hotel will provide a sign next to the registration tables that reads “USACAPOC (A) Family Program Training Registration” Friday, 21 January 2005: Registration Area (Morning only): Hotel will provide the space adjacent to the meeting room for (3) 6-foot, skirted tables and (3) chairs to conduct conference registration. Ice water and glasses will be provided for the registration staff. Audio/Visual: Power supply and/or extension cords to accommodate two laptop computers used for registration. Meeting Rooms: One (1) large room with classroom-style seating for 280 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. Eight (8) breakout rooms with U-Shaped seating for 35 people each. Tables should be set with pens and paper for note taking, and ice water and glasses for attendees. Audio/Visual: Each room should be equipped with one laptop projector (Proxima or comparable), viewing screen for projection, easel with butcher block paper and markers. Ice water and glasses for attendees. Food/Beverages: Breakfast: Tickets for complimentary breakfast in hotel dining room for all attendees OR Buffet for 280 including egg, meat, fruit, bread and cereal selections, coffee, tea and juices. Lunch: Buffet and seating for 280 including salad, soup, light entrée, starch, fruit, cookies, coffee, tea, and assortment of cold beverages. Snack: A mid-morning and mid-afternoon snack including these beverages (coffee, tea, juice) and cookies and/or pastries will be provided for 280. Saturday, 22 January 2005: Meeting Rooms: One (1) large room with classroom-style seating for 280 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. Eight (8) breakout rooms with U-Shaped seating for 35 people each. Tables should be set with pens and paper for note taking, and ice water and glasses for attendees. Audio/Visual: Each room should be equipped with one laptop projector (Proxima or comparable), viewing screen for projection, easel with butcher block paper and markers. Ice water and glasses for attendees. Food/Beverages: Breakfast: Tickets for complimentary breakfast in hotel dining room for all attendees OR Buffet for 280 including egg, meat, fruit, bread and cereal selections, coffee, tea and juices. Lunch: Buffet and seating for 280 including salad, soup, light entrée, starch, fruit, cookies, coffee, tea, and assortment of cold beverages. Snack: A mid-morning and mid-afternoon snack including these beverages (coffee, tea, juice) and cookies and/or pastries will be provided for 280. Sunday, 23 January 2005: Meeting Rooms: One (1) large room with classroom-style seating for 280 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. Easel with butcher block paper and markers. Food/Beverages: Breakfast: Tickets for complimentary breakfast in hotel dining room for all attendees OR Buffet for 280 including egg, meat, fruit, bread and cereal selections, coffee, tea and juices. Snack: A mid-morning snack including these beverages (coffee, tea, juice) and cookies and/or pastries will be provided for 280. 3) Proposed Location – San Antonio, TX (within 10 miles). EVALUATION AND AWARD. Award will be made to the responsive, responsible offeror whose proposal conforms to this solicitation and is the "Best Value" to the Government. The following evaluation factors in descending order of importance will be used to evaluate offers: (1) acceptability (2) price and (3) past performance. Acceptability is defined as the offeror’s ability to meet or exceed the Government’s requirements. Acceptability factors include but are not limited to: suitability of the proposed location, quality of the proposed items of supply, and fitness of the accommodations proposed. The Government may require a site visit of the proposed location in order to determine overall acceptability. It is the Government’s expectation that an award will be made not later than December 15, 2004. A best value award will be made to the bidder submitting an offer found to be most advantageous to the government. To be considered for award, the contractor shall have an active registration in the Central Contractor Registration (CCR). Registration can be completed at www.ccr.gov ) The following clauses are incorporated by reference: 52.212-3, Offeror Representations and Certifications-Commercial Items and Defense Federal Acquisition Supplement (DFARS) 252.212.7000, Offeror Representations and Certifications-Commercial Items are applicable to this requirement and offerors shall include a completed copy of the Representations and Certifications with their bid. The following FAR Clauses are applicable to this acquisition: 52.212-4, Contract Terms and Conditions-Commercial Items; 52.212-5 (D), Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items; 52.204-7004, Central Contractor Registration. Additionally, DFARS 252.212-7001 (D), Contract Terms and Conditions Required To Implement Statutes Applicable to Defense Acquisition of Commercial Items applicable. Additional clauses 52.212-1, 252.204-7004 Alt A, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.232-7003, 52.252-6, and 52.232-33. PROPOSALS ARE DUE: Proposals/quotes shall be received at HQ-USASOC ATTN: AOCO (Major Chris Lehner), Building E-2929 Desert Storm Drive, Fort Bragg, North Carolina, 28310, not later than 2:00 p.m. ET, December 10, 2004. Fax submissions will be accepted at (910) 432-9345. E-mail submissions will be accepted at lehnerc@soc.mil, it is the contractor’s responsibility to ensure that e-mail submissions are received by the contracting officer. DO NOT SEND DUPLICATE SUBMISSIONS. Quotes shall include: (1) letter signed by an individual authorized to bind the organization, with a schedule of offered items to include unit and total price, (2) completed Representations and Certifications, and (3) acknowledgement of any amendments that may be issued. Questions concerning this acquisition shall be submitted in writing and e-mailed to the contracting officer’s address provided no later than 2:00 p.m., ET, December 7, 2004. Questions received after this time/date will be considered, but will not change the Proposal Due Date. Telephonic questions will not be answered. All answers will be provided via an amendment to the solicitation. Any amendments that may be issued will be published in the FBO the same as this combined synopsis/solicitation. The point of contact for this requirement is Major Chris Lehner, Contracting Officer at (910) 432-9957, e-mail lehnerc@soc.mil. NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (09-DEC-2004); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/ODA/USSOCOM/FortBraggNC/H92239-05-T-0003/listing.html)
- Place of Performance
- Address: San Antonio, TX
- Country: USA
- Country: USA
- Record
- SN00719638-F 20041211/041209213846 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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