SOLICITATION NOTICE
U -- AIR FORCE YOUTH/FAMILY RUNNING EVENT
- Notice Date
- 12/15/2004
- Notice Type
- Solicitation Notice
- NAICS
- 711310
— Promoters of Performing Arts, Sports, and Similar Events with Facilities
- Contracting Office
- Department of the Air Force, Air Education and Training Command, Randolph AFB - 12th Contracting Office, 395 B Street West Suite 2, Randolph AFB, TX, 78150-4525
- ZIP Code
- 78150-4525
- Solicitation Number
- AirForceFamilyRunningEvent
- Response Due
- 1/15/2005
- Archive Date
- 1/30/2005
- Small Business Set-Aside
- Total Small Business
- Description
- AIR FORCE YOUTH/FAMILY RUNNING EVENT This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being accepted and a written solicitation will not be issued. Award is contingent upon availability of funds. This requirement is issued as a request for quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-20. The NAICS Code is 721214; size standard $6M. The Air Force Family Member Program plans to award a contract to provide a youth run in accordance with the following statement of work. STATEMENT OF WORK Introduction: The Family Member Program would like to meet the interest and the need of youth Air Force wide with the opportunity to participate in family running events. Program/performance objectives: The purpose of this contract is to provide an AF-wide running event for youth ages 5-18, to include parents to create a Family Run. Running distance will include Ages 5 & 6, ? mile course; Ages 7 -8, 1 mile course; Ages 9 to 15, 2 mile course and 16 and up, 3.2 mile (5k) course. Scope: Description of Services: The contractor will provide complete materials and on-line registration for a family running event for participants ages 5 to adult for use in Air Force Youth Programs located in eighty-three sites in the United States and overseas. The materials will be packaged as ?turn key? operations, which provided Youth Program managers and staff with all materials needed to conduct a running event for this target group. Also included will be an option for bases to offer an on-line registration for all running participants. The contractor will maintain a website for registration for the bases that choose this option of registration. The website will accept parent registration for each child as well as the parents registration. The website will enable the running event POC for each base a report listing each participants? name and age. The materials will include: a.On-line registration with an administration function b.1 Entry form (word document) for re-prints for registration c.12 Run Posters with 4 color for advertisement with area at the bottom for each base to write in their specifics d.?How To? Implement Event Book e.Course instruction sheet f.Event Start/Finish banners (2? x 8? vinyl on sided) 2 color g.Course schematic layout h.1 Course Sign Kit to include 42 signs: 2 ea registration check-in; 2 ea late registration; 2 ea T-shirts sign; 1 ea 1 mile; 2 ea 7&8 turn around; 2 ea 5&6 turn around; 2 ea ? turn around; 2 turn around; 1 ea 1 mile to go; 12 directional arrows; 2 ea water station ahead; 8 ea caution runners on the road; 2 ea start & finish. i.4 each rolls of course tape(1,000 ft ea) with logo j.Event Tee shirts with 3 color patriotic theme in sizes from Youth Small ? Adult Xlarge k.Runners numbers with logo for both youth & adult l.4 each safety pins per runner to attach runner numbers m.12 volunteer shirts with 2 color screen ? sizes Adult Med-Adult Xlarge n.Course signs for adult 5K run NOTE: Tee shirts with custom logo must incorporate a red, white, and blue theme. The logo will appear as a full front screen on the t-shirts. Logo elements must incorporate one of the following phrases Air Force Kids Run, USAF kids run or Armed Services Kids Run and may incorporate some or all of the following: (1) a patriotic theme such as US flag or stars, (2) youth ages 5-12 running (depictions of real youth must include both sexes and be multicultural or generic youth may be used such as stick figures), and/or (3) running event items such as running shores, start/finish banner, course layout track, etc. Marketing posters will incorporate the custom logo and will leave a section on the poster for local date, time and place of event. Deliverables: a.Recommended Race Day will be held on ARMED FORCES DAY, 21 May 05. b.Materials shall be mailed to each base nlt 15 Mar 05 so the marketing materials can be used in advance to advertise the event. c.Contractor is responsible for all cost of shipping to each of the 83 bases. d.The website will be available for on-line registration nlt 15 Apr 05. The website for on-line registration will be secure so that Air Force youth and parent information is not accessible by others. The vendor may not use the information from on-line registration to sell the list of parents name to any other vendors and may not use the list of names for any advertising or e-mails. Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. A firm-fixed price award will be made to the responsible offeror submitting the quote that provides the best value to the Government. Interested parties capable of providing the above must submit a written price quote to include discount terms, cage code, and firm?s evidence of their ability to perform. Each offeror will be required to have three (3) clients complete and submit a questionnaire (supplied by this office) to be used for Past Performance Evaluation. All responses will be considered, but must be submitted on the requirement included in this synopsis. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, you may apply at http://www.ccr.dlsc.dla.mil. Responses to this notice shall be provided in writing via e-mail to TSgt Anthony J. Smith or TSgt Susan Brett-Farnsworth at anthony.smith@randolph.af.mil or susan.brett-farnsworth@randolph.af.mil respectively, no later than 15 Jan 05, 3:30 P.M. (CT). Offerors must also include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications?Commercial Items which can be obtained at http://farsite.hill.af.mil - FAR - Part 52. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The following clauses also apply: 52.212-4 Contract Terms and Conditions-Commercial Items. Paragraph (c) of this clause is tailored as follows: (c Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties, with the exception of: (1) Administrative changes such as changes in the paying office, appropriation data, etc. (2) No cost amended shipping instructions (ASI) if?(A) The ASI modifies a unilateral purchase order, and (B) The contractor agrees verbally or in writing, (3) Any change made before work begins if?(A) The change is within scope of the original order, (B) The contractor agrees; ( C ) The modification references the contractor?s verbal or written agreement. 52.212-5, Contract Terms and Conditions ? Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders ? Commercial Items with these additional FAR clauses marked: 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); 52.204-6, Data Universal Numbering System; 52.204-7004, Required Central Contractor Registration; 52.237-2, Protection of Government Buildings, Equipment and Vegetation; and 52.252-2, Clauses Incorporated by Reference (Feb 1998). The full text of this clause may be accessed electronically at http://farsite.hill.af.mil In addition, DFAR 252-212-7001 with these additional clauses being applicable: 252.225-7007, Buy American Act-Trade Agreements- Balance of Payments Program; 252.227-7015, Technical Data?Commercial Items; 252.227-7037, Validation of Restrictive Markings on Technical Data; 252.232-7003, Electronic submission of Payment Requests; 252.204-7004, Required Central Contractor Registration; and 252.232-7009, Payment by Electronics Funds Transfer.
- Place of Performance
- Address: Multiple locations
- Record
- SN00721870-W 20041217/041215211821 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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