SOLICITATION NOTICE
X -- Lodging Accomodations with Conference Room Availability
- Notice Date
- 10/29/2004
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), West Service Center (6PWT), West Technical Services Branch 1500 E. Bannister Road, Kansas City, MO, 64131-3088
- ZIP Code
- 64131-3088
- Solicitation Number
- GS06P05GYC0002
- Response Due
- 11/12/2004
- Point of Contact
- Peggy Jewett, Senior Contracting Officer, Phone (816) 823-2266, Fax (816) 823-2273,
- E-Mail Address
-
peggy.jewett@gsa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 721110 and the Small Business Size Standard is $5 million. The General Services Administration, Public Buildings Services, Office of the Chief Architect, Construction Excellence and Project Management Division, intends to block single occupancy sleeping rooms, procure meeting space and meals for their 7th National Project Management Workshop. WORKSHOP DATES: APRIL 4-8, 2005 ALTERNATE DATES MAY BE CONSIDERED MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday thru Friday: Speaker Ready Room for 10 - perimeter tables/multiple power sources required Sunday thru Friday: Office for 10 with perimeter space for boxes Monday 8am - 5pm General Session for 360 Crescent rounds of 6 PM Break for 360 8am - Noon Conference Room for 12 to 15 (High Impact Communications Session) w/AV 8am to 6:30pm Small ballroom for Technology Showcase - w 30/40 Booth setups Small stage for Tech Demos with Seating for 50 (light lunch refreshments) 6:30pm - 8pm Awards Reception/Cash Bar – Small Ballroom – seating 200 (light refreshments) Tuesday 8am - 6pm General Session for 360 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 8am to 6:30pm Small ballroom for Technology Showcase w/40 Booth setups Small stage for Tech Demos with Seating for 50 7am–6pm 5 breakout rooms for 60 ppl each (classroom) 7am–6pm Advanced PM Training Room – setup for 15 (classroom) Noon –2:00pm Lunch (ballroom) with stage and full A/V)Rounds of 8 Wednesday 8am - 2pm General Session for 360 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 7am–2pm 6 Breakout rooms for 60 ppl each (classroom) 7am–Noon Advanced PM Training Room – setup for 15 classroom Noon–2:00 pm Lunch (in ballroom) with stage and full A/V)Rounds of 8 9:15 am Noon 1 Breakout room for 25 ppl (rnds/6) Directors’ Meeting NOTE: The group will be touring federal buildings from 2-5pm. Thursday 8am - 6pm General Session for 360 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) 7am–6pm 6 breakout rooms for 60 ppl each (classroom) 7am–6pm Advance PM Training Room – setup for 15(classroom Noon–2:00 pm Lunch (in ballroom) with stage and full A/V) Rounds of 8 Friday 8am – 12noon General Session for 360 Crescent rounds of 6 Continental Breakfast (set up inside room by 7am) Mid morning and afternoon breaks will be provided daily for events held at hotel, time not established. Provide catering menu price list for reception, breakfasts, lunches, and refreshment breaks. Indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within Miami, Florida, Dade County (excluding airport properties). 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance ($138/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates above to allow for optional tours of Federal buildings. LODGING: Sunday 100 rooms Monday 325 rooms Tuesday 325 rooms Wednesday 325 rooms Thursday 275 rooms Friday 10 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. Free Internet Access preferred. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; video recording equipment, VCR, overhead projector, 4 projection screens, LCD projector, and lap top computer. The ballroom shall be “square” with a minimum ceiling height of 14 feet. 4. Break out and technical training rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. (24-hour hold) 5. Lunch sessions – Room shall include adequate space for a centered stage, panel/head table (seating up to 8 people), training equipment; video recording equipment, VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. Setup will consist of Rounds of 8! 6. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 7. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. 8. To aid you in your conference planning, please see attached spreadsheet for meeting/blocking information. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2004 – Seattle, WA - Westin 2003 – Washington, DC–Hyatt @ Crystal City 2002 – New York – Sheraton Hotel Towers 2001 - Las Vegas - Golden Nugget Hotel 2000 - Phoenix - Hyatt Regency Hotel 1999 - Denver - Marriott Southeast Hotel CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. In accordance with FAR 52.204-7 – Central Contractor Registration – successful offeror MUST be registered in CCR before award can be made. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE November 12, 2004, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. NOTE: THIS NOTICE MAY HAVE POSTED ON WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (29-OCT-2004). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 05-JAN-2005, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/GSA/PBS/6PMTW/GS06P05GYC0002/listing.html)
- Place of Performance
- Address: see synopsis/solicitation
- Record
- SN00730644-F 20050107/050105213830 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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