SOLICITATION NOTICE
20 -- Remotely Operated Submersible Vehicle
- Notice Date
- 1/10/2005
- Notice Type
- Solicitation Notice
- NAICS
- 334511
— Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Western Administrative Support Center, 7600 Sand Point Way, Northeast, Seattle, WA, 98115-6349
- ZIP Code
- 98115-6349
- Solicitation Number
- AB133A-05-RP-1063
- Response Due
- 1/26/2005
- Archive Date
- 4/1/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items as prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation AB133A-05-RP-1063 is being issued as a Request for Proposals. The solicitation document and incorporated provisions and clauses are in effect through Federal Acquisition Circular No. 2001-23. This procurement action is 100% set aside for small business. The associated North American Industrial Classification System code is 334511 and a firm is a small business for the purpose of this requirement if its size standard is 750 employees or less. Businesses averaging more than 750 employees over the last three years will not be considered for this requirement. 1.0 INTRODUCTION The new NOAA Ship HI'IALAKAI requires a remotely operated submersible vehicle (ROV) for the ship-based field research. The HI'IALAKAI will support government organizations conducting research throughout the Hawaiian Archipelago and U.S.-affiliated Pacific Islands. 2.0 GENERAL REQUIREMENTS AND SCOPE OF WORK The diversity of ecosystem monitoring and assessment projects to be supported by the HI'IALAKAI requires the ROV to be capable of: o Reliable operation in a remote offshore environment, at time in open ocean currents, to a depth of 2,000 feet (600m). o Steady maneuvering near potentially rugged coral on the seafloor, at times making contact with the bottom. This requires high power to weight ratio and a low center of gravity. o Using a video camera system with operator display o Staging from ship's deck. This requires portability and straightforward control features. o Field maintainable, without special tools or training. o Option for later field upgrade, to add a manipulator arm. Piloting of the ROV must be sufficiently intuitive for relatively inexperienced technicians, and as such NOAA requires that the ROV be a commercial-off-the-shelf product with a proven design and a number of completed previous deliveries. Minor modifications to a standard package to meet requirements are acceptable, but a completely new designed package is not acceptable. 3.0 SPECIFIC REQUIREMENTS The required remotely operated vehicle (ROV) performance and features are listed in the following, grouped by Selection Evaluation Factors (see paragraph 6.0). Specific responses requested from offerors are indicated in bold type in the SOW. For ease and completeness of proposal review, offers are encouraged to organize all responses in the same order used below, with paragraph numbering as shown. FACTOR A: PAST PERFORMANCE INCLUDING PREDICTED RELIABILITY, HISTORY AND FOUR OR MORE REFERENCES OF USERS OF THE PROPOSED ROV MODEL 3.1 Past Performance 3.1.1 Due to shipboard operations in remote areas, the ROV shall be constructed using Commercial-Off-the-Shelf (COTS) technology with a proven design, minimum of 50 completed units previously delivered. The offeror shall briefly describe the production history of the system offered. 3.1.2 Offeror shall provide a minimum of four user references with past or present experience with the ROV or nearly similar ROV design/model being offered. For each reference provide full company or organization name, contact name and telephone number, best available Email address. It is preferable to have references 1) that address the kinds and types of requirements specifically called out in the SOW and 2) that are within universities, state or federal government. FACTOR B: INTERFACE INCLUDING EASE OF PILOTING, EASE OF REAL-TIME VEHICLE TRACKING, GENERAL SYSTEM INTEGRATION AND TRAINING REQUIREMENTS. 3.2 Control 3.2.1 The ROV shall have the capability of pilot control signals through the umbilical connection. The proposed shipboard electronic enclosure(s) and console(s) are to be compact, and well suited for displays, operator interfaces, and operator controls. The pilot's maneuvering controls shall include: Hand Controls: One or two joystick controls, for coordinated thruster control Thruster Power: Minimum of three operational power selections - Slow for positioning and high precision maneuvering; Normal for standard vehicle operation; Boost for high powered speed and thrust requirements Vertical Trim Adjust: Precise vertical adjustment for buoyancy variations Auto-Heading: Automatic control of vehicle's heading Auto-Depth: Automatic control of vehicle's depth Auto-Altitude (opt.) Automatic control of vehicle distance/altitude to sea floor (with optional altimeter) 3.2.2 The ROV shall have the capability of operator monitoring status signals through the umbilical connection. ROV status is essential to safe piloting, therefore display of all status shall be suitably arranged in one viewing area to allow "Heads Up" piloting of the vehicle on an integrated display / console. Essential ROV status (noted * in the following) shall also be available in some manner redundant to the screen display provided with the system. Status indicators shall include: *Depth: Three (3) digit display, selectable units of feet or meters *Heading: Selectable display numerical/digital angle or "Compass Rose" *Cable Turns: Number of full circle turns the vehicle has made Propulsion Indicators: Thrusters and aux motor status (diagnostic tool) DGPS: Latitude and longitude coordinates, from external Differential GPS input Time & Date: Month, day, year, hours, and seconds Elapsed Dive Time: Hours/minutes for present dive Leak Detector: Indicates hull integrity status from automatic leak detector system Contact Sensor: Underwater microphone allows the operator to hear when ROV or manipulator has touched an object Volt Meter: Incoming voltage source Amp Meter: System current draw Altimeter (Opt.): Altitude above sea floor, two (2) digit display, selectable units of feet or meters * Essential ROV status available independently of primary display. The offeror shall briefly describe their approach to providing the redundant status. 3.2.3 The ROV shall have the capability of operator control signals through the umbilical connection for the instrumentation in Section 3.3. Display of all status shall be included in the viewing area described in Section 3.2.2. The offeror shall briefly describe their approach to the following design elements, sufficiently detailed to clearly explain the method and benefits of the design offered. The "controls" submission shall not exceed 2 pages in text and graphics, describing: Camera Tilt: Movement of camera or mounting, through range of up/down tilt Lighting Selector: Selections for light power/intensity, minimum of three Auxiliary Function: Optional control point for additional motorized tools or other equipment i.e. manipulators, cutters, samplers; what is available, how many of each are usable simultaneously, can be installed in what combinations 3.2.4 ROV controls may make use of an integrated display / console with a software interface (as opposed to a firmware/black box controller interface). Any screen display will be GUI (graphical user interface) based, supported by a Windows? 2000/XP based program. The program may also support additional features, such as ROV training, documentation, maintenance and trouble shooting. For any software (not firmware) interface, the offeror shall briefly describe the function, including benefits of the design offered, and ROV limitation if the interface fails. The "software" submission shall not exceed 2 pages in text and graphics. ROV systems employing firmware are encouraged to describe benefits and limitations. 3.2.5 Propulsion shall be provided by the simplest yet durable drive mechanism possible, to ensure piloting (and maintainability) by operators who are not highly trained technicians. The offeror shall briefly describe their approach to the following design elements, sufficiently detailed to clearly explain the method and benefits of the design offered. The "propulsion" submission shall not exceed 5 pages in text and graphics, describing: Motors and drive: Including drive mechanism to the propeller(s) Directional control: Horizontal thrust (at what static lbs. thrust normal, including what boost available), vertical trim control (at what static lbs. minimum thrust), lateral thrust (at what static lbs. minimum), what thruster balance, what ability for 3-axis translation, yaw and rotation. Include test data for all statements of thrust lbs. Stability: Stabilization in roll and pitch to maintain what degrees maximum in climb(+ angle) and glide (- angle) FACTOR C: CHARACTERISTICS OF THE PROPOSED ROV INCLUDING SIZE, WEIGHT, ENDURANCE, EASE OF DEPLOYMENT, RECOVERY, SYSTEM DURABILITY, REPAIR/ MAINTENANCE REQUIREMENTS, AND OPTIONS AND EASE TO RECONFIGURE IN THE FIELD. 3.3 Basic Vehicle 3.3.1 The vehicle shall be capable of continuous operations for a minimum of 12 hours at a survey speed of 3 knots minimum in still water for the delivered configuration. The ROV shall be capable of carrying a 10 lbs. payload when fully equipped, and up to 20 lbs with optional parts detached or optional floatation attached - the offeror shall briefly describe the payload options. 3.3.2 Maximum Operating Depth shall be 2,000 feet (600m). The vehicle will be used for varying depths dependent on the terrain being covered. 3.3.3 For ease of handling during staging, deployment and recovery, the maximum dry weight of the ROV shall be no more than 300 lbs. Power shall be 90-250 VAC, 50/60 Hz. All electrical components typically exposed to the marine environment shall be sealed in watertight NEMA-4X enclosures. All cable connections exposed to the marine environment shall use a waterproof connector such as Impulse or Seacon brand. The operator's console shall be 19? rack mountable or similar form factor - the offeror shall briefly describe the console form and mounting. 3.3.4 Umbilical for system, 1100 ft, operating load 200 lbs. pull, non-breaking load 2000 lbs. minimum, wet mate-able connectors each end, neutrally buoyant sheath, 10 spare conductors minimum 3.4 Reliability Due to shipboard operations in remote areas, the ROV shall be constructed using Commercial-Off-the-Shelf (COTS) technology with a proven design. The offeror shall briefly describe their approach to the following design elements, which are indicators of reliability. The description may include test data, production history, anecdotal customer accounts (with customer current contact information), sufficiently detailed to clearly explain the method and benefits of the design offered. The "reliability" submission shall not exceed 5 pages in text and graphics, describing: Frame: Protection from "crash" Control Signals: Use of umbilical conductors for sensors and functions, how to add later sensors/features, how to troubleshoot Drive Shaft Seals: 'Moving parts', and seal design for any other ROV moving parts exposed to seawater Ground Fault: Protection of divers, operators, and equipment from electrical short circuits 3.5 Maintainability Due to use on ships with relatively inexperienced technicians, the ROV shall be easily maintainable. The offeror shall briefly describe their approach to the following design elements, which are indicators of maintainability. The description may include test data, production history, anecdotal customer accounts (with customer current contact information), sufficiently detailed to clearly explain the method and benefits of the design offered. The "maintainability" submission shall not exceed 5 pages in text and graphics, describing: Configuration: Options to reconfigure the ROV in the field, such as 1) add or remove floatation, 2) add or remove thrusters, 3) preinstalled wiring and spare umbilical cable conductors for auxiliary/ optional sensors and equipment, including altimeter, acoustic tracking, obstacle avoidance sonar, manipulators, cutters, samplers Parts Access: To all fuses and critical control electronics, what is in the ROV, what is at the control console topside Flooding Recovery: Repair parts required, sequential steps to replace Replacement parts: Availability worldwide, what parts are interchangeable with other ROV models, how many years of production and how many are in service for these models 3.6 Documentation The Contractor shall provide 3 sets of documentation to NOAA, including but not be limited to the following: Manuals: 1. User Manual, including theory of operation, operating procedures 2. System Maintenance, including parts repair/replacement procedures 3. Installation 4. Troubleshooting Procedures, including manual techniques and any built-in tests 5. Calibration Procedures (if applicable) showing the method with which the unit sensors were calibrated, and the expected stability of calibration Documentation: 1. System drawings, including interconnections with connector pin outs, 2. Schematic drawings suitable for use in field repairs to the component level, 3. Mechanical drawings, including parts listings, parts breakdown with manufacturer's original part numbers, Isometric Parts Breakout drawings showing how all parts relate to one another, drawings of boards showing component placement 4. Calibration results, noting the calibration source such that NOAA can contact the calibration source for future calibrations 3.7 Transportation The system will be provided with reusable shipping cases. The cases shall be suitable for Fed-Ex, Airborne, DHL, and UPS shipment. 3.8 Warranty Services The Contractor shall provide Software/Hardware Warranty support for one year from acceptance. 3.9 Options With their proposal the offeror shall supply lists and pricing for ROV support items, optional equipment, and spare parts. 3.9.1 Tether: 1100 ft and 2100 ft umbilicals, operating load 200 lbs. pull, non-breaking load 2000 lbs. minimum, wet mate-able connectors each end, neutrally buoyant sheath, 10 spare conductors minimum 3.9.2 Tether Junction Box: Umbilical Box interface, wet mate-able connectors on tether interface, all conductors 3.9.3 Spare Sensors: Sensors and electronic parts associated with them 3.9.4 Spare Parts: Fuses and circuit boards, for ROV and shipboard electronics 3.9.5 Power components: All 3.9.6 Mechanical Parts: To the component level, such as casing, fins, propellers, cages for electronics, mechanical connections, etc. 3.9.7 Tool Kit: Uncommon maintenance tools provided, as recommended by vendor 3.9.8 Optional Altimeter: Altitude above sea floor, two (2) digit display, selectable units of feet or meters 3.9.9 Optional Functions: Motorized tools or additional equipment i.e. manipulators, cutters, samplers 3.9.10 Optional Cable Reel: Hand-powered cable reel with weatherproof slip ring, for use and storage of umbilical cable. Capacity 2,200 ft minimum cable length. Reel construction suitable to outside saltwater use, with integral wheels for moving. 3.9.11 Optional Floatation: For increased payload capacity FACTOR D: INTEGRATION OF NAVIGATION SENSORS, VIDEO CAMERA AND AUXILIARY/OPTIONAL EQUIPMENT, INCLUDING MANIPULATORS, CUTTERS, SAMPLERS, EXTRA CAMERA(S), EXTRA LIGHTS. 3.10 Sensors 3.10.1 The ROV?s navigation shall include the following sensors. The offeror shall briefly describe design of each sensor, including benefits of the design offered. The "sensors" submission shall not exceed 2 pages in text and graphics, describing: Heading/Azimuth: Compass, +/-3 degree accuracy Depth: Pressure depth, +/-1% accuracy Microphone: Underwater microphone on ROV for audible feedback on thruster operation and contact / interactions with seabed Altitude (option for): Altimeter, +/-1% accuracy 3.10.2 The ROV shall have the capability of acquiring real-time video and providing display signals through the umbilical connection to the pilot. Video display(s) shall be included in the viewing area described in Section 3.2.2. The offeror shall briefly describe design of each video element, including benefits of the design offered. The "video" submission shall not exceed 2 pages in text and graphics, describing: Video Camera: Resolution, lens, zoom, color, Lux at f1.8, automatic features Field of View: Wide angle range, degrees of view in water Resolution: Screen line scans options Focus: Auto and/or manual focus, minimum and maximum range Depth rated: Greater than 2,000 feet (600m) Time & Date: Month, day, year, hours, and seconds included in viewing field Camera Tilt: Operator controllable, with minimum and maximum range of tilt Lights: Type, Watts, minimum and maximum number Additional Video: Option for multiple integrated second camera, or still photography, how operator selects, and electrical conductor requirements in the umbilical cable 4.0 OTHER REQUIREMENTS 4.1 With their proposal the offeror shall supply lists and pricing for ROV support items, optional equipment, and spare parts (reference paragraph 3.8). The bids shall be structured to provide all the items grouped by paragraph, and each item individually. NOAA reserves the right to accept these bids within the first year of operation of the vehicle after acceptance. 4.2 Delivery of System, at NOAA PMC Seattle WA - 90 days ARC 4.3 Training at vendor's facility, one week for 5 students - TBD week in 2005 (mutually agreed upon date, a minimum of 30 days prior to week selected) 5.0 PROPOSAL INSTRUCTIONS TO OFFERORS 5.1 It is the offeror's responsibility to provide information, evidence or exhibits that clearly demonstrate ability to perform the requirements in the Statement of Work (SOW) in a concise, logical manner, and should not contain material which is not directly related to this acquisition. Specific responses requested from offerors are indicated by italics in the SOW. For ease and completeness of proposal review, offers are encouraged to organize all responses in the same order used in the SOW, with paragraph numbering as used in the SOW. 5.2 Offeror shall provide a minimum of four user references with past or present experience with the ROV or nearly similar ROV design/model being offered. For each reference provide full company or organization name, contact name and telephone number, best available Email address. It is preferable to have references 1) that address the kinds and types of requirements specifically called out in the SOW and 2) that are within state or federal government. 5.3 Preproposal conference and/or review of the draft SOW package by industry is not required. The type of work required by the solicitation is within the capability of the marine survey electronics industry. Specific questions raised by the offerors will be addressed accordingly. 6.0 SELECTION EVALUATION CRITERIA 6.1 The Government will make award to the responsible offeror whose offer is deemed best value and conforms to the statement of work and is most advantageous to the Government, total cost, and technical factors listed below considered. Your initial proposal should represent your best approach and pricing. The Government anticipates award based on initial offers. For this statement of work, the technical factors are considered significantly more important than price. As proposals become more equal in their merit, the total cost becomes more important. Cost proposals that are considered too low or too high may not be considered for award. 6.2 Factors Evaluation of technical proposals will be based on the following factors, listed in descending order of importance. Factor A: Past Performance including predicted reliability, history and four or more references of users (state or federal government preferred) of the proposed ROV model. Factor B: Interface including ease of piloting, ease of real-time vehicle tracking, general system integration and training requirements. Factor C: Characteristics of the proposed ROV including size, weight, endurance, ease of deployment, recovery, system durability, repair/maintenance requirements, and options and ease to reconfigure in the field. Factor D: Integration of navigation sensors, video camera and auxiliary/optional equipment, including manipulators, cutters, samplers, extra camera(s), extra lights. 1.0 SCHEDULE: Contract Line Item #0001- Autonomous Underwater Vehicle: Unit Price = $________. Contract Line Item #0002- Additional alkaline battery packs (allow missions exceeding 96 hours at 2.2 kts): Unit Price = $________. Contract Line Item #0003- Battery Charger (capable of charging a battery pack in less than 6 hours): Unit Price = $________. Contract Line Item #0004- Corrosion resistant equipment stand: Unit Price = $________. Contract Line Item #0005- Rugged shipping containers for components: Unit Price = $________. Contract Line Item #0006- Expendable Items spare kit: Unit Price = $________. Proposals shall be prepared in accordance with FAR 52.212-1, Instructions to Offerors- Commercial Items, and the offer shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items. FAR 52.212-2 Evaluation ? Commercial Items is applicable to this acquisition. FAR clause 52.212-4, Contract Terms and Conditions- Commercial Items and the following addenda: FAR clauses 52.214-34, 52.214-35, 52.219-4, 52.219-23, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34, CAR clauses 1352.201-70, 1352.201-71, 1352.215-71 and 1352.233-71. Agency level protest procedures can be found in full text at http://oamweb.osec.doc.gov/CONOPS/#REFERENCE. Full text of the Federal Acquisition Regulation (FAR) can be accessed on the Internet at http://www.arnet.gov/far. Deadline for receipt of proposals in the Acquisition Management Division is 2:00 PM (local time) January 26, 2004. Proposals must be mailed to DOC, NOAA, AMD, 7600 Sandpoint Way NE, WC32, Seattle, WA 98115, Attn: Stephanie Kyles. Facsimile or email offers will not be accepted. All offers received by the required due date will be considered by the Government. For further information, please contact Stephanie Kyles at 206-526-4425 or Stephanie.M.Kyles@NOAA.gov. All questions should be addressed to Ms. Kyles and emailed to the stated address. *****Mandatory Clause: The Western Administrative Support Center, Acquisition Management Division, requires that all contractors doing business with this acquisition office must be registered with the Central Contractor Registry (CCR) before October 1, 2003. After this date, NO award can be made unless the vendor is registered in CCR. For additional information and to register in CCR please access the following web site: http:///www.ccr.gov/. In order to register with the CCR and to be eligible to receive an award from this acquisition office, all offerors must have a Dun & Bradstreet Number. A Dun & Bradstreet number may be acquired free of charge by contacting Dun & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505.***** Note: CBD Notice will automatically be linked to the AMD Web page unless otherwise requested For Amendments Only Solicitation Number Amendment Number Date Amendment Issued Due Date (if different than above) Reason for Amendment: **************************************************************** For Administrative Use Only (please date and initial each action) Linked to Web: Notified Closed: Web Files Cleared: Amendments Only: Email sent to down-load respondents:
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