SOLICITATION NOTICE
R -- Cost Estimating Service, Sacramento District, Sacramento, California
- Notice Date
- 1/13/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- US Army Engineer District, Sacramento, 1325 J. Street, Sacramento, CA 95814
- ZIP Code
- 95814
- Solicitation Number
- W91238-05-Q-0049
- Response Due
- 2/10/2005
- Archive Date
- 4/11/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; propos als are being requested and a written solicitation will not be issued. DESCRIPTION; The Sacramento District, South Pacific Division (SPD), US Army Corps of Engineers (USACE) intends to establish several Blanket Purchase Agreements (BPAs) with qualified co st estimating firms. This procurement is being advertised as a 100% small business set-aside. THE BPAs will only be established with qualified firms under NAICS Code 236220, which has a small business size standard of $6,000,000. The solicitation number for this project is: W91238-05-Q-0049. All interested responsible firms may respond to this notice by submitting quotations in accordance with the submittal instructions below. Firms interested in entering into a BPA with the Government for providing th ese services must submit a quotation, which will consist of submittals addressing both the concerns technical capabilities, qualifications and pricing information. The Government will evaluate the submittals and will establish BPAs with those firms determ ined to offer the best value to the Government based on a combined assessment of technical merit and price. The firms with which the Government has established BPAs are referred to below as BPA Holders. In the context of orders that have been awarded, th e BPA Holder may also be referred to as the Contractor. Calls against the BPA are referred to below as orders. BPA COMPETITION: Your quotation is to include a signed statement of interest; a price quotation; technical capability information; and Represe ntations and Certifications, as described below: PRICE QUOTATION: 1) Include a pricing list that includes: Fully burdened hourly rates (to include overhead and profit) for all labor categories that are anticipated to be utilized in performing work und er BPA orders. If your firm utilizes different skill levels or categories, provide the hourly rates for each level (e.g., Technical Writer I, Technical Writer II, etc.). Examples of possible labor categories could include but are not limited to: Cost Es timators for Architectural, Civil, Electrical, Environmental, Mechanical, and Structural work. 2) For each labor category provide rates for each year for a 5-year period, or specify the escalation rate that will apply at each anniversary date of the estab lishment of the BPA for a 5-year period. CAPABILITY INFORMATION: 1) Identify the type of work your firm specializes in and the specific categories of services that your firm is interested in competing for, if other than the full spectrum of work that co uld be ordered under the prospective BPAs. 2). Provide a corporate resume that addresses your firms capability to perform the indicated services. Information provided should be specific in terms of similar services provided to other clients within the l ast three years. 3) Provide resumes for Cost Estimators with three years or more experience in the following key disciplines: Architectural, Civil, Electrical, Environmental, Mechanical and Structural. 4) Provide a list of references (at a minimum, fiv e names with current contact information) that the Government can contact. You may also include other information that will substantiate your firms record of past performance during the last three years on similar work (e.g. letters of appreciation or co mmendations, performance ratings, information pertaining to quality awards, etc.) 4. Provide a Quality Control Plan. REPRESENTATIONS AND CERTIFICATIONS: Include a completed copy of the provision at FAR 52.212-3 Offeror Representations and Certification s-Commercial Items. This provision is available on-line at http://www.acqnet.gov. ALL OF THE ABOVE INFORMATION IS TO BE SUBMITTED (ORIGINAL ONLY) IN ONE THREE -RING BINDER WITH A CAPACITY NOT EXCEEDING 3 INCHES. You are advised that none of the information submitted for evaluation will be returned. EVALUATION OF QUOTATIONS AND SELECTION OF BPA HOLDERS: The proposed pricing information (labor categories and ra tes) and the non-cost information submitted to demonstrate each firms capability to perform that services described herein (to include the firms recent relevant experience and its record of past performance) will be evaluated to determine which of the firm s submitting quotations offer the best value to the Government based on both pricing considerations and technical capability. Under this trade-off process, the Government may establish BPAs with firms quoting other than the lowest labor rates. THE FOLLOW ING INFORMATION APPLIES TO THE BPAs THAT WILL BE ESTABLISHED RESULTING FROMTHIS SOLICITATION. AGREEMENT: The BPA Holder/Contractor shall furnish supplies or services, described herein in general terms if and when ordered by the Contracting Officer, durin g the term of this agreement, within the simplified acquisition threshold of $100,000 per order, and in accordance with the labor rates herein agreed to. CONTRACTOR RESPONSIBILITIES: The BPA Holder/Contractor shall provide all necessary and qualified per sonnel, facilities, materials and services to perform all orders services. The BPA Holder/Contractor will ensure that good business and management practices are followed in performing the ordered services, such that the Government receives that greatest v alue for the services provided. BPA CLAUSES: This BPA is not a contract. However, this BPA contains clauses that will apply to future contracts between the parties to this agreement during its term. Each order placed under this BPA, upon acceptance by the BPA Holder, becomes a contract action and as such will be subject to the following FAR clauses(versions in effect as of Federal Acquisition Circular 01-23) herein agreed to by both parties: FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.215-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders, Commercial Items. These clauses are available on-line at http://www.acqnet.gov and will be provided in full-text in the BPA. DFARS Clauses 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items and 252.204-7000, Disclosure of Information, will also apply to orders placed under this BPA. These clauses are availa ble on-line at http://www.acq.osd.mil/dpap/dfars and will be provided in full-text in the BPA. OTHER CLAUSES: Other clauses may be incorporated into individual orders as needed to supplement those in the BPA. BPA STATEMENT OF WORK (S0W) MISSION: SPD pe rforms Civil, Military, Hazardous, Toxic and Radiological Waste (HTRW) work within its boundaries, which include all or part of the following 10 western states: AZ, CA, CO, ID, NV, NM, OR, TX, UT, and WY. The work includes but is not limited to the desig n, construction, and restoration of projects dealing with water resources and flood management reduction, environmental restoration, infrastructure, roadways, bridges, utilities, housing, buildings, facilities, runways, hangers, barracks, dining facilities , post offices, security and detention centers, fuel tanks, explosive ordnance removal, groundwater cleanup, real estate transactions, navigation, recreation, wastewater treatment facilities and various other types of engineering and construction related s ervices. TYPES OF SERVICES: A wide variety of cost estimating services may be ordered under this BPA is support of SPD activities throughout the western states ranging from a Parametric estimate to a full 100% RFP estimate. Cost Estimates shall be prepa red using M-CACES Gold, M2, PACES or RACER software. All estimates shall be delivered in both hard copy and electronic copy. LOCATION OF SERVICES: Orders may require performance of services anywhere within SPD boundaries. The BPA Holder may team with other firms as necessary to provide services throughout this region. TEAM ARRANGEMENTS: The BPA Holder will be the prime contractor for any order placed under t his BPA, regardless of any teaming arrangements it may make with other firms. The BPA Holder will be solely responsible for providing the ordered services, and payment for the accepted services will be made only to the BPA Holder/Contractor. LIMITATIONS OF SUBCONTRACT: FAR 52.219-14 Limitations on Subcontracting, will apply to any order placed on a non-competitive basis with an 8(a) concern. THE BPA ORDERING PROCESS: As requirements determined by the Government to be appropriate for ordering under this BPA materialize, the government will issue Requests for Quotations (RFQs) to the BPA Holders. The RFQs will include 1) a Statement of Services describing the work to be performed; 2) any special contractual requirements that will apply to the order, to i nclude delivery requirements/performance schedules; 3) any applicable Service Contract Act wage determinations; and 4) quotation preparation and submittal instructions. If interested in competing for the order, the BPA Holder must respond by submitting a quotation. The BPA Holder is not required to compete for every order. Quotations will generally consist of 1) technical/capability information, 2) a lump sum FIRM FIXED PRICE (inclusive of all labor, materials, travel, expenses, etc), and 3) a price br eakdown for the price quotation by labor categories with estimated hours at the established hourly rates and all associated Other Direct Costs, to include printing and production costs, travel, facilities rental, ETC. The government will evaluate every qu otation that is timely received and will select the one that offers the best value to the Government, based on the criteria established in the RFQ. The government-authorized caller will then issue the BPA order to that BPA Holder. The order will be issue d on a firm fixed price basis. The BPA order will cite appropriation and obligate funds. Upon acceptance by the BPA Holder, either in writing or by substantial performance, the order will become a binding contract between the Government and the BPA Holde r. OTHER SOURCES: This BPA is not a required source for obtaining the services described herein. The determination of whether or not to use the BPA to acquire services is reserved exclusively by the Government. The Government may elect to use the BPA t o obtain services, but is not required to do so. The Government may perform services in-house, may solicit and award other contracts for work which could have been ordered under this BPA, or may use other existing contracts (including Federal Supply Sched ules). COMPETITIVE VS SOL SOURCE ORDERS: It is anticipated that most of the orders placed under this BPA will have been competed between BPA Holders. However, orders can be placed against a BPA on a sole source basis when justified by the Government in accordance with current acquisition regulations. Additionally, orders can be placed on a non-competitive basic with any BPA Holder that is an 8(a) Contractor. BPA FUNDING: No funds are or will be obligated under a BPA. All funds will be obligated agai nst the orders, if any, placed under this BPA. BPA MINIMUMS AND MAXIMUMS: No work is guaranteed under a BPA. Therefore, there is no minimum dollar value of work that must be ordered by the government under this BPA. This is also no maximum dollar value for this BPA. BPA ORDER LIMITATIONS: Each order issued under this BPA will be for an amount exceeding $2,500.00 but not more than $100,000. ORDERING OFFICES: This BPA will be managed by Sacramento District Contracting Office. However, Contracting Of fices at the three other Districts within SPD (i.e., San Francisco, Los Angeles, and Albuquerque) may issue RFQs and orders under the BPAs. AUTHORIZED CALLERS: Only authorized callers from the four SPD Contracting Offices may place orders under the BPA. The BPA Holder will receive a list of the authorized callers and will not respond to any government employee who is not on the list. TERM OF THIS BPA: This B PA will be valid for a three year period from the date established, unless either party to the agreement requested earlier discontinuation of the agreement. Should either party request its discontinuation, the request will be honored effective upon accept ance of all previously ordered work. Upon receipt of a request for discontinuation of this BPA, no new orders will be placed with the BPA Holder. PERIOD OF PERFORMANCE: Each order placed under the BPA will have a separate period of performance. Once t he order has been accepted by the BPA Holder, the order and the period of performance are contractually binding. FIRM FIXED PRICE: Orders placed under this BPA will be firm fixed price. Price quotations are to include all costs associated with performa nce of the required service, to include all labor, materials, travel, per diem, and any other direct, indirect or incidental costs necessary for performance of the ordered services. Unless the order is modified in writing (e.g. there is a change in the sc ope of services ordered), the obligated amount will not be adjusted. The cost breakdown furnished with the price quotation is for information purposes only, so that the Government may verify that the lump sum price being quoted conforms with the agreed to rate established on the BPA. OTHER DIRECT COSTS (ODCs): Other Direct Costs, also known as incidental items, consist of those services and products (other than labor hours) needed to complete an order. The BPA Holder is not required to provide a fixed p rice list of ODCs as part of the price quotation for the BPA competition. However, each price quotation for an order to be issued under a BPA must include all ODCs required for successful performance of the ordered service. Additionally, the price quotat ion for each order must include a breakdown to support the lump sum price quotation, which will include ODCs. DELIVERY TICKETS: All shipments under the BPA shall be accompanied by delivery tickets or sales slips that shall contain the following minimum i nformation: (i) Name of Supplier; (ii) BPA number, (iii) Date of purchase, (iv) Purchase number; (v) Itemized list of supplies or services furnished; (vi) Quantity, unit price and extension of each item, less applicable discounts (unit prices and exten sions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information; and (vii) Date of delivery order shipment. INVOICES: Invoices for each payment will be submitted upon completion of services/tasks as outlined in the pricing/payment schedule for each order. Invoices shall include all necessary information and shall include any necessary supporting documentation. For all orders, the original and one copy of the invoice, including a ll receipts, shall be sent to: USAED, Finance Center, Attn: CEFC-AO-P, 5270 Integrity Drive, Millington, TN 38054-5005. Additional addresses shall be provided copies as specified in each task order. SUMMARY INVOICES: A summary invoice shall be submitt ed at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. CONTRACT PAYMENTS: The Government shall pay the Contractor/BPA Holder upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the order. The negotiated price for the order may include a payment schedule based on task or product deliveries, but not for a percentage of completion. Deliverables must be accepted by the Government before payment will be made. PARTIAL MILESTONE PAYMENTS: In general, payment will be made in arrears after completion and acceptance of ALL ordered services. However, for orders with long performance periods the government may consider requests for milestone payments based upon completion of specified tasks and/or receipt of deliverables. Milestone payments will not be made for orders with performance periods of 30 days or less or in amounts equal to or less than $2,500. A milestone payment schedule should b e requested by the BPA Holder as part of its quotation and an acceptable milestone payment schedule negotiated with the Government prior to the Governments placement of the order. Authorized milestone payments will not be made more frequently than monthl y. Authorized milestone payments will not be made more frequently than monthly. SAFETY AND ACCIDENT PREVENTION: In performing ordered services, the BPA Holder/contractor shall provide and maintain work environments and procedures which will (1) safeguar d the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; and (2) avoid interruptions of Government operations and delays in project completion dates. The BPA Holder/contractor sha ll comply with the following documents to the extent applicable to the performance of services under any order under the BPA: Federal Occupational Safety and Health Administration (OSHA), 29 Code of Federal Regulations 1910; 1926 (see http://www.access.gp o.gov). GOVERNMENT PROPERTY: All materials gathered and/or developed in the performance of the order services will be the property of the Government, including all electronic and hard copy work products. At the Governments request, the above materials and work will be furnished to the Government at no additional cost. AUTHORITIES/TECHNICAL DIRECTION: The Contractor shall take no direction from any Government employee or any other person other than the Government Contracting Officer that changes the te rms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contracting Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs ) are limited to the authorities state in the COR appointment letters. POINTS OF CONTACT PARAGRAPH: The point of contact for this BPA is Sacramento District Contracting Office is Paul Bagley (tel) 916-557-7220. The point of contact for this BPA in the S acramento District Cost Engineering Office is Mr. Frank Fong, (tel) 916-557-7474. COORDINATION WITH THE ORDERING DISTRICTS COST ENGINEERING STAFF: As specified in each order, the BPA Holder/contractor shall coordinate with the appropriate districts Cost Engineering office and any necessary District technical staff to ensure that ordered work products meet governments expectations and are in conformance with the Statement of Services for the order. The Government will provide the necessary information and technical assistance needed by the BPA Holder/contractor for the development and execution of all ordered services. As specified in each order, the BPA Holder/contractor will involve the Corps of Engineers in the critical steps involved in planning and p erforming the required services. The BPA Holder/contractor will adhere to Government direction in terms of preparatory work, format, schedule, agenda and subje ct content, as specified in the Statement of Services for the order. REVIEW AND COMMENT PROTOCOLS: All draft work items produced by the BPA Holder/contractor under any order shall be submitted to the appropriate district Cost Engineering office for revie w and comment. All final versions must also be reviewed and approved by the appropriate Cost Engineering office. Should the BPA Holder/contractor not concur with a specific comment on any version of a document, the BPA Holder/contractor shall bring this to the attention of the appropriate Cost Engineering Office and the Corps Project Manager or Technical Lead for resolution. QUALITY CONTROL: The Contractor/BPA Holder shall be responsible for quality control of its own work. The Contractor/BPA Holder sh all have a logical and functional quality control program to assure that errors and deficiencies in all submittals are minimal. CCR REGISTRATION: All BPA Holders are required to be CCR registered. SECURITY REQUIREMENTS: Contractor employees shall not h ave access to Government Automated Information Systems (AIS), to include stand-alone computers, network computers/systems, email, etc. Foreign Nationals/Non-U.S. Citizens shall not be permitted to work or perform any services under this BPA.
- Place of Performance
- Address: US Army Engineer District, Sacramento 1325 J. Street, Sacramento CA
- Zip Code: 95814
- Country: US
- Zip Code: 95814
- Record
- SN00734686-W 20050115/050113212154 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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