SOLICITATION NOTICE
R -- ICU COLLABORATIVE STUDY
- Notice Date
- 1/28/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Medical Center, Director, Acquisition & Materiel Management, (90C), One Veterans Drive, Minneapolis, Minnesota 55417
- ZIP Code
- 55417
- Solicitation Number
- 618-80-05
- Response Due
- 2/14/2005
- Archive Date
- 3/16/2005
- Small Business Set-Aside
- N/A
- Description
- NA SOURCES SOUGHT/SOLE SOURCE Initially, this is a combined synopsis/solicitation for ?sources sought? wherein the Department of Veterans Affairs Veterans Integrated Service Network 23 (VISN 23), Minneapolis, MN is seeking vendors who can provide collaborative coaching for Medical Intensive Care Units in VISN 23. THIS WILL BE AN 18 MONTH CONTRACT ? A BASE YEAR AND A PARTIAL YEAR OPTION. THIS CONTRACT IS SUBJECT TO THE AVAILABILITY OF FUNDS FOR FISCAL YEAR 2006. SCOPE OF WORK: Contractor Responsibilities: The Contractor will provide an expert, or experts, in patient safety, quality and efficiency improvement in the ICU setting and in the Quality Improvement Collaborative model. The Contractor?s representative (i.e., Consultant) will have substantial demonstrated and documented experience and success in planning, conducting and coordinating critical care quality improvement collaboratives. The Consultant must have substantial demonstrated and documented experience with the ?Plan-Do-Study-Act? (PDSA) model of improvement applied to the ICU setting. The VISN 23 ICU Quality Improvement Collaborative is designed based on the model of the Institute for Health Care Improvement?s ?Breakthrough Series? quality improvement collaborative. Therefore the Consultant must have demonstrated and documented familiarity and experience using this model. The Consultant will provide on-going guidance on the overall continuing management of the Collaborative. General: Read and review all existing Collaborative documents (Collaborative Charter, Change Package, Measurement Package, Resource Manual and Pre-work Packet). The Consultant will provide information on Collaborative subject matter and its application, as well as methods for process improvement, both during and between Learning Sessions, offer coaching to teams, assess team?s progress on a monthly basis and provide timely feedback to the Collaborative Planning Committee. The Consultant will identify problems and barriers to improvement and make additional recommendations to improve care (for example through the use of existing or proposed information technology systems including clinical information systems). The Consultant will shadow and provide coaching to the VISN Collaborative leadership/planning team via email, Internet, phone and on-site as necessary. The Consultant will provide coaching and guidance on facilitating Collaborative calls and reviewing teams? progress monthly and designing interventions. The Consultant will review and make recommendations on the Collaborative website and data collection methods. The Consultant will participate in once monthly 80-minute planning calls with the Collaborative Planning Committee and once monthly 80-minute all-collaborative calls. The Consultant will attend in person Learning Session II on March 31-April 1, 2005 in Minneapolis, MN and two additional learning sessions (Learning Sessions III & IV) over the duration of the contract, also in Minneapolis, MN. During Learning Sessions: Learning Session III & IV: Consultant will actively assist in developing timelines, objectives, agendas, and evaluations. Learning Sessions II, III & IV: Consultant will review and provide feedback on the modification of Collaborative plans and materials. The Consultant will provide samples and templates of presentations, review and provide feedback on presentations and will advise the VISN leadership team on applying the PDSA model for rapid cycle improvement to test, spread and implement changes at the local level. Learning Session II: Depending on timing of the awarding of this contract the Consultant will provide guidance to the Collaborative Planning team in planning and facilitating an effective breakout session designed for VA facility level senior and upper level leadership. The intention of this presentation and breakout session will be to invite facility level leadership to support their team?s improvement efforts and applaud their accomplishments. This session will focus on the key role of leadership in collaborating with and mentoring front-line staff to ensure the spread of positive change and to improve patient safety, quality of patient care, and efficiency throughout their facilities. An additional aim will be to provide education regarding leadership?s role in supporting multidisciplinary teams of front line employees in creating positive change through the use of rapid-cycle testing. During Action Periods: The Consultant will provide recommendations for designing and implementing action period activities, will review VISN plans, and provide feedback. Action Period Activities may include e-mail communications, conference calls, reporting, and site visits and are designed to provide support and momentum for teams as they adapt and test ideas for improving the system of care. A particular focus of the Consultant will be to provide coaching, education, and guidance to the Collaborative Planning/Leadership group on tools and methods of effective coaching in guiding individual teams through the improvement process, facilitating conference calls and meetings and in helping individual teams when necessary. The Consultant will attend in person a one-day planning meeting held in Minneapolis prior to each of the three remaining Learning Sessions. The Consultant, with a member or members of the Planning Committee, will participate in a maximum of three site visits over the duration of the contract. (These site visits may be to any VISN 23 facility at the discretion of the Planning Committee.) THE CONTRACTOR IS RESPONSIBLE FOR CONSULTANT TRAVEL COSTS. Collaborative Evaluation The Consultant will review the Collaborative Planning team?s plan for evaluating the overall success or failure of the Collaborative and will provide feedback and guidance for modifying the plan. Assist with development of presentation to VISN Leadership demonstrating impact of the Collaborative in improving patient level or organizational targets. The Consultant will provide samples and templates for developing a system to measure the teams' overall performance during the Collaborative. Reporting: The Consultant will participate in a brief (15-20 minutes) meeting at the end of each Collaborative call to review and critique the call and to offer suggestions for improvement of future calls. A written follow up report will be sent via e-mail within 5 working days of the call. The Consultant will review the final agenda for each Learning Session and will send comments/suggestions in writing via e-mail within 5 working days of receipt. Within 10 working days after each Learning Session the Consultant will provide a written report to include a critique of the Learning Session and suggested methods for improvement. The ICU consultant will provide written interim reports to VISN leadership at 6 and 12 months and a final report at 18 months to include evaluation and recommendations and will make final presentation in person to VISN leadership. Any large and all types of small business vendors may respond to this ?sources sought? announcement. Provide a detailed written and signed proposal on company letterhead or other proposal forms, including pricing, for these items. You are further required to provide Representations and Certifications as identified below. Refer to FAR 52.215-1(f)(4) regarding the actions permitted the Contracting Officer to consider the number of proposals exceeding the number at which efficient competition can be conducted. EVALUATION FACTORS APPLICABLE TO THIS SOLICITATION (all Offerors must respond): (1) Technical capability of the services offered to meet the Government requirement; (a) Offeror will provide credentials for expert(s) provided under this contract as defined above in Scope of Work. (b) Offeror must provide documented experience of the contractor?s representative as defined above in Scope of Work. (2) Past performance: Identify Federal, State, local government contracts and/or private contracts of similar scope, size, and complexity that are ongoing, or have been completed within the past 3 years. Provide a list of three references pertaining to those contracts including name, address, contact person, and telephone number (including area code). Include information that depicts contract compliance, financial stability and efficiency, and customer satisfaction. Offerors with no relevant performance history will receive a neutral rating. (3) Small disadvantaged business participation. Credit under this factor is not available to an SDB concern unless it specifically waives the price evaluation adjustment as indicated in FAR clause 52.219-23.and; (4) Price. Technical, past performance and small disadvantaged business participation factors, when combined, are approximately equal to price. IN THE EVENT THAT NO ADDITIONAL SOURCES ARE IDENTIFIED VIA THE ?SOURCES SOUGHT? PORTION OF THIS ANNOUNCEMENT by February 14, 2005 the Government anticipates entering into sole source procurement negotiations with Institute for Healthcare Improvement, Boston, MA to provide collaborative coaching for Medical Intensive Care Units in VISN 23. ALL ASPECTS OF SCOPE OF WORK ABOVE APPLIES TO SOLE SOURCE NEGOTIATIONS. EVALUATION FACTORS APPLICABLE TO THIS SOLICITATION (all Offerors must respond): (2) Technical capability of the services offered to meet the Government requirement; (a) Offeror will provide credentials for expert(s) provided under this contract as defined above in Scope of Work. (b) Offeror must provide documented experience of the contractor?s representative as defined above in Scope of Work. (2) Past performance: Identify Federal, State, local government contracts and/or private contracts of similar scope, size, and complexity that are ongoing, or have been completed within the past 3 years. Provide a list of three references pertaining to those contracts including name, address, contact person, and telephone number (including area code). Include information that depicts contract compliance, financial stability and efficiency, and customer satisfaction. Offerors with no relevant performance history will receive a neutral rating. (3) Small disadvantaged business participation. Credit under this factor is not available to an SDB concern unless it specifically waives the price evaluation adjustment as indicated in FAR clause 52.219-23. and; (4) Price. Technical, past performance and small disadvantaged business participation factors, when combined, are approximately equal to price. Therefore, due to lack of additional sources, this becomes a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice under Statutory Authority 41 U.S.C. 253(c)(1) and in accordance with FAR 6.302 and VAAR 810.005. The authority is cited and justification made based on the determination that the Government?s minimum needs can best be satisfied by Sole Source Only services. This procurement is being conducted under FAR Subpart 13.5 Test Program; simplified acquisition procedures apply. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; A WRITTEN SOLICITATION WILL NOT BE ISSUED BUT REFER TO SOLICITATION # RFQ 618-80-05. ALL RESPONSIBLE SOURCES THAT CAN MEET THESE REQUIREMENTS AND PROVIDE SERVICES LISTED MAY RESPOND TO THIS SOLICITATION BY SUBMITTING COST AND TECHNICAL PROPOSALS ON COMPANY LETTERHEAD; INCLUDE PAST PERFORMANCE HISTORY AND REPRESENTATIONS AND CERTIFICATIONS. A determination by the Government not to open the requirement to competition based upon responses to this notice is solely within the discretion of the Government. NAICS code is 541690 and the small business size standard is $6.0M. Award will be a firm fixed-price contract, on certified invoicing. The government will award to obtain the best value for the government, technical capability, past performance and price, being considered and are approximately equal. THIS WILL BE AN 18 MONTH CONTRACT. The following incorporated clauses and provisions are those in effect through FAC 2001-26 and are applicable to this acquisition; OFFERORS MUST INCLUDE A COMPLETED COPY OF THE PROVISION AT 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS, WITH THEIR OFFER. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.gov/oa&mm/vaar/ (VAAR); FAR 52.212-1, Instruction to Offers ? Commercial Items; FAR 52.212-2, Evaluation of Commercial Items; FAR 52.212-3 Representations and Certifications ? Commercial Items; FAR 52.212-4 Contract Terms and Conditions ? Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes of Executive Orders ? Commercial Items; FAR 52.216-18 ? Ordering; FAR 52.216-19 ? Order Limitations; FAR 52.216-21 ? Requirements; FAR 52.-217-6 - Option for Increased Quantity; VAAR 852.270-4 Commercial Advertising; VAAR 852.219-70 Veteran-owned business; 852.219-70 Protest Content; and 852.233-71 Alternate Protest Procedure. Submit to MICHAEL OWEN, Contracting Officer (90C), VA Medical Center, Bldg. 68, One Veterans Drive, Minneapolis, MN 55417 by 4:30 p.m. on February 14, 2005. ELECTRONIC SUBMITTALS WILL NOT BE ACCEPTED. Point of contact: Michael Owen (612) 725-2190.
- Web Link
-
RFQ 618-80-05
(http://www.bos.oamm.va.gov/solicitation?number=618-80-05)
- Place of Performance
- Address: ONE VETERANS DRIVE
- Zip Code: 55417
- Country: United States
- Zip Code: 55417
- Record
- SN00741998-W 20050130/050128211900 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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