SOLICITATION NOTICE
V -- Freight Forwarding Services
- Notice Date
- 2/8/2005
- Notice Type
- Solicitation Notice
- NAICS
- 488510
— Freight Transportation Arrangement
- Contracting Office
- Department of State, Bureau of International Narcotics and Law Enforcement Affairs, INL RM MS, 2430 E Street, N.W., South Building SA-4 Navy Hill, Washington, DC, 20520
- ZIP Code
- 20520
- Solicitation Number
- INL-0110-495160
- Response Due
- 3/9/2005
- Archive Date
- 3/24/2005
- Small Business Set-Aside
- Total HUB-Zone
- Description
- This is a combined synopsis/solicitation for commercial items prepared per the format in Subpart 12, as supplemented with additional information included this notice. This synopsis is limited to certified HUBZONE contractors located in the Miami, FL area only. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number INL- 0110-495160 is a Request for Proposal (RFP). The Government intends to award a firm, fixed price indefinite delivery/indefinite quantity (IDIQ) contract with fixed unit prices for the acquisition of freight forwarding services for the NAS, US Embassy, Bogota, Colombia. The proposed contract will be for a base year with two option years. Questions regarding this synopsis/solicitation must be submitted in writing via email to hayes-crowmp2@state.gov no later than 02/18/2005. The following Provisions and Clauses are incorporated into this RFP by reference. No addenda apply to these Provisions and Clauses. FAR 52.212-1, Instructions to Offerors ? Commercial Items, FAR 52.212-3, Offeror Representation and Certifications ? Commercial Items, FAR 52.212-4 Contract Terms and Conditions ? Commercial Items, FAR 52-212-5, Contract Terms and conditions required to Implement Statutes or Executive Orders-Commercial Items. The following FAR clause applies: Per FAR 52.216-22 INDEFINITE QUANTITY, the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount(s) set forth below. If this contract contains options, the minimum for each option shall apply separately and independently to that option. Base Year $20,000.00 Option Year 1 $20,000.00 Option Year 2 $20,000.00 The maximum for this indefinite quantity contract (including options) shall be any quantity or combination of supplies and services equal to $5,000,000. STATEMENT OF WORK/SPECIFICATION C.1 PERFORMANCE WORK STATEMENT - SHIPPING/PACKING SERVICES C.1 General. The contractor shall provide freight forwarding services for the Narcotics Affairs Section, U.S. Embassy Bogota to receive various shipments to and from Colombia and to perform import/export and shipping requirements in support of NAS programs. The shipments will include but are not limited to; aircraft parts and components, hazardous materials, ammunition, vehicles and vehicle parts, building and facilities equipment and general commodities. The primary responsibility is to provide proper, timely and cost effective freight forwarding services for the following programs. This list is considered representative and shall not be considered as all inclusive. COLAR Eradication, NAU, Air Bridge Denial, FMS, CNP Interdiction (Road Interdiction/Diran/Secure, Reestablish Public Security (Carabineros), COLMIL, PD&S, INPEC/BOP, DOD/DOJ, Coast Guard, DEA, CNP Customs, Demand Reduction. The contractor shall establish effective service controls for the prompt and complete performance under this contract. This shall include: a. Adequate terminal facilities to effectively receive shipments. b. Adequate facilities to effectively service the receipt of shipments. c. Equipment deemed necessary to perform services including temperature protection for commodities requiring temperature control. d. Prompt inspection of damaged material. e. Protection from the elements and securing of received material. f. Transportation of hazardous materials. g. Packing, freight handling, forwarding, cargo storage, customs clearance and other related services that apply to shipments originating from, consigned to, routed through, and/or moved from the United States to Colombia or from Colombia to points in the United States. The contractor shall furnish all managerial, administrative, direct labor personnel, materials and transportation that are necessary to accomplish all work as required by this contract. Performance requirements for required work are described below. Personnel. The contractor shall provide a qualified work force capable of providing the services specified in this contract. Although some shipments will be of a high priority nature and will require immediate shipment, it is most practical to consolidate the packing and shipping of items. Items will not be consolidated with items from other programs, nor will consolidations contain mixed priorities. Where there is a conflict between order priorities on the purchase order and operational requirements, the NAS will direct the priority of shipment. C.3 Requirements C.3.1 The contractor will provide freight forwarding and customs brokerage services in accordance with the Department of Transportation and/or International Airlines Transportation regulations for the freight handling, forwarding, customs clearance and other related services that apply to shipments originating from, consigned to, routed through and/or moved from/to the United States to/from Colombia. C.3.2 The contractor will provide copies of Airway Bills, invoices, packing lists, purchase orders or other documentation prepared during the export/import process to NAS Bogota. The contractor will maintain a database for all shipments. The database will be capable of producing reports that will provide details of line items received and line items shipped, as well as being suitable for preparation of all required shipping documentation. The intent is to be able to provide, per purchase order line item real time tracking and cost data from time of receipt to time of shipment, by priority. The contractor will provide a description of this database as part of the proposal. C.3.3 For export shipments the contractor will make the necessary arrangements for shipping the freight from the contractor?s warehouse to Port of Importation, Colombia, South America, according to the order priority on the purchase order. Aircraft Purchase orders will indicate the following priorities: AOG, 05, or 12. Purchase orders for other commodities will be marked urgent if requiring expedited shipping. Otherwise, contractor can assume the shipment is routine and should be consolidated. C.3.4 Upon contract award, the contractor will be notified as to how to mark the shipments for the appropriate programs. All documentation will indicate that the exporter/importer of record is the U.S. Department of State. C.3.5. Shipping (and/or Packing) of cargo intended for the Narcotics Affairs Sections for transportation is a highly specialized function. The measure of performance shall be the condition of packed articles upon arrival at their destination. The Government shall not be responsible for any work performed which is not specifically provided for under the terms of this contract or authorized by the Government in writing in advance. The contractor will provide freight forwarding and warehousing services including but not limited to: 1. Coordinate receipt and delivery of freight, from the individual commodity supplier?s origin points to the contractor?s warehouse. 2. Verify, count, weight, cube and condition of all received commodities at the time of receipt and in the event of loss, damage, or shortage promptly notify the appropriate NAS and assist with sufficient documentation to justify a NAS claim for compensation. 3. Provide warehousing and storage services for commodities during the period of consolidation and while awaiting ocean/air shipment. 4. Consolidate freight and stuff export containers. 5. Secure ocean/air freight from an American Flag Ocean/Air Carrier utilizing the most economical rate available. C.3.6 The contractor will utilize air freight when shipment is of urgent priority or when air freight is most economical. Ocean freight shall be utilized for oversized or extremely heavy shipments. The contractor shall confirm with NAS Bogota the method of shipment if doubt exists as to whether it will be air freight or ocean freight. C.3.7 For import shipments the contractor will make the necessary arrangements for clearing the freight through U.S. Customs and shipping the freight to a supplier as designated by NAS Bogota. C.3.8 The contractor will provide input and participate in on going process improvement initiatives on-site, as required. Within 30 days of contract award, the contractor will provide a copy of local procedures, a process map, and, based on past experience with this and similar programs, a list of common problems encountered that may cause rework or hold ups in the freight forwarding process and recommended solutions for improvement. With this list, the contractor will provide a data collection plan for capturing frequency of occurrences and time involved. (1)Period for acceptance of offers.The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers. (3) DOSAR 652.206-70 COMPETITION ADVOCATE/OMBUDSMAN (AUG 1999) (a) The Department of State's Competition Advocate is responsible for assisting industry in removing restrictive requirements from Department of State solicitations and removing barriers to full and open competition and use of commercial items. If such a solicitation is considered competitively restrictive or does not appear properly conducive to competition and commercial practices, potential offerors are encouraged to first contact the contracting office for the respective solicitation. If concerns remain unresolved, contact the Department of State Competition Advocate on (703) 516-1680, by fax at (703) 875-6155, or write to: Department of State, Competition Advocate, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-0602. (b) The Department of State's Acquisition Ombudsman has been appointed to hear concerns from potential offerors and contractors during the preaward and postaward phases of this acquisition. The role of the ombudsman is not to diminish the authority of the contracting officer, the Technical Evaluation Panel or Source Evaluation Board, or the selection official. The purpose of the ombudsman is to facilitate the communication of concerns, issues, disagreements, and recommendations of interested parties to the appropriate Government personnel, and work to resolve them. When requested and appropriate, the ombudsman will maintain strict confidentiality as to the source of the concern. The ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of formal contract disputes. Interested parties are invited to contact the contracting activity ombudsman, Ms. Cathy Read, at (703) 875-6639, or by fax at (703) 875-5005. For an American Embassy or overseas post, refer to the numbers below for the Department Acquisition Ombudsman. Concerns, issues, disagreements, and recommendations which cannot be resolved at a contracting activity level may be referred to the Department of State Acquisition Ombudsman at (703) 516-1680, by fax at (703) 875-6155, or write to: Department of State, Acquisition Ombudsman, Office of the Procurement Executive (A/OPE), Suite 603, SA-6, Washington, DC 20522-1602. DOSAR 652.206-70 Offerors are advised to include on the exterior surface of the envelope containing the offer all information required by the ?Submission of Offers? provision of this solicitation. (2) 52.212-2 Evaluation ? Commercial Items (Jan 1999)- (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and is the most advantageous to the Government, price and other factors considered. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The evaluation factors used in this solicitation will be rated acceptable/unacceptable. An unacceptable rating on any factor will be cause to remove the offeror from further consideration. All technically acceptable, responsible offerors will be placed in the competitive range and total price will be the deciding factor. The following is a breakout of the evaluation factors: 1. Ability to meet Statement of Work/Specification requirements. Provide a technical description of freight forwarding capabilities in sufficient detail to evaluate compliance with the requirements of the solicitation. Each offeror shall provide sufficient data to substantiate the offerors ability to meet all requirements of the Statement of Work/Specification. 2. The contractor must describe in detail their automation process to accomplish the requirements in the Statement of Work 3. The contractor must state whether they are licensed and will perform customs brokerage services in-house or subcontract this effort to a licensed customs broker. 4. Past Performance evaluation of offeror?s ability to perform under the contract. In conducting the evaluation, the Government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the offeror or obtained from other sources. Note: offerors must provide references for past performance evaluation. (b) Pricing: Offerors shall submit pricing as follows for the base year and both option years. Note: The Government requires database tracking. The cost of this database tracking/management is to be a percentage cost added to the below elements and not a separately priced cost. a. Air Freight/Ocean Freight, including fuel and security surcharges per 100 pounds. NOTE?the Government realizes this rate is subject to fluctuation. This rate should be the rate that you have negotiated with the air carrier in effect on the date of your proposal submission and will be used for evaluation purposes only. b. Warehouse handling In/Out cost per pound. c. Local trucking cost per pound. d. Per shipment document preparation fee. e. Consolidation (both crating and shrink wrap) cost per pound. f. Minimum Charge. For purposes of the proposal the contractor should assume the following: Receive 40 vendor shipments per week (multi line item shipments). HAZMAT shipments will be negotiated on a case by case basis. The customer must describe their approach for handling HAZMAT cargo. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer?s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offerors must provide a completed SF 1449 and completed Representations and Certifications per FAR 52.212-3 with their proposal. The Government reserves the right to make multiple awards from this synopsis/solicitation. Offerors must be registered in the Contractor Central Registry (CCR) as a certified HUBZONE contractor in the Miami, FL area to be considered for award. Point of Contact is Mary Pat Hayes-Crow, Contracting Officer, 202-776-8373; email: Hayes-CrowMP2@state.gov. This RFP closing date is 1600 hours ET, 09 March 2005.
- Place of Performance
- Address: Miami, Florida
- Country: US
- Country: US
- Record
- SN00747337-W 20050210/050208211826 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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