SOLICITATION NOTICE
V -- Conference Space
- Notice Date
- 2/15/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs Austin Automation Center, (316), 1615 Woodward Street, Austin, Texas 78772
- ZIP Code
- 78772
- Solicitation Number
- 777-05-H714
- Response Due
- 2/28/2005
- Archive Date
- 3/30/2005
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations and Conference Space, located in the San Antonio, TX (Riverwalk) area. Request for Proposal 777-05-H714 is in accordance with FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items. (This is not a solicitation for Event Planning Services.) This announcement incorporates FAR provisions and clauses in effect through FAC 2001-27 and VAAR 97-10. NAICS Code 721110 and the small business size standard is $6 million. In accordance with FAR 52.204.7 - Central Contractor Registration (Oct 2003); contractors are required to register in the Central contractor Registration (CCR) database <http://www.ccr.gov>, prior to award of any contract. (CCR - is incorporated in FAR clause 52.212.4 (t). This BOS announcement/solicitation is solicited unrestricted and constitutes the only bid document that will be issued. The Period of Performance for this requirement is April 12-14, 2005 (approximately 225 sleeping rooms (per evening), and the required meeting space). The Department of Veteran Affairs, Employee Education System (EES) is sponsoring a training conference on the topic of ?Nursing Home Summit. The hotel must accommodate 225 sleeping rooms (based on the timeframe), must provide all requirements specified for conference needs in Parts B and C below, and must provide lodging rates within the stated Government Per Diem. A separate written solicitation document will not be issued. A response to requirements listed below shall be submitted on letterhead and must address all requirements listed in a separate technical proposal. A Hotel Contract shall be submitted with your proposal, along with descriptive literature to include sleeping rooms, meeting room space, diagrams and square footage, information (availability/cost) on amenities of hotel i.e., parking, shuttle services; transportation to/from airport, audiovisual equipment, menus. The hotel facility must be FEMA approved and listed on the U.S. Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm. The hotel facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). The hotel facility must accommodate an estimated 250 (total) attendees with the following needs: Part A: Hotel Lodging - 225 sleeping rooms for participants? arrival on 4/11/05, checking out 4/14/05. Rooms must be individual/private sleeping rooms with toilet facilities at government per diem rate for the San Antonio, TX area ($93). Payments for Part A shall be the sole responsibility of each participant, to include no-shows fee (individual call-in). Part B: (1) Meeting Space (General Session Meeting Room) for 4/12-14/05, 8:00-5:00pm on 4/12-13, 8:00am-12:00N on 4/14/05 (24-hour hold); to accommodate 250ppl in Round seating, without pillars and 9 ft or greater ceiling; Riser in Front with Head Table for faculty materials and/or panel with Standing Lectern next to Table in the General Session room. Registration to be set-up outside of the conference room (or if hotel has existing registration area), if not, two 6? skirted tables with four chairs and two waste baskets, beginning at 12:00N on 4/11 and ending at 12:00N on 4/14/05 (24-hour hold). In addition to the General Session: Tuesday, 4/12, (5) Breakout Rooms for 60ppl, set in Round Seating from 12:00N - 5:00pm. Wednesday, 4/13, (4) Breakout Rooms for 70ppl, set in Rounds from 9:00am-5:00pm. Part C: Possible light refreshments for morning and afternoon breaks, 4/12-14/05; possible working lunch on Tuesday, 4/12/05 (no guarantee) please provide menus. Part D: Other requirements; variety of restaurants and shops within walking distance (not to exceed 4 normal blocks) in safe area. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). Technical proposals will be evaluated for size, quality of services and accommodations, location, and experience with larger conferences. VA reserves the right to conduct an on-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and service, cancellation, attrition and refreshments. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature. For a proposal submitted by an offeror that is not a hotel, the offeror, not the hotel, is to be considered the prime contractor. Therefore, that offeror must describe in its proposal the technical approach for the offeror's services as a prime contractor and must also include a copy of all insurance(s) (standard business, liability, extraordinary insurances) in order to submit a complete technical proposal for evaluation purposes. (This is not a solicitation for Event Planning Services. An offer which requires the Government to execute a separate agreement with a third party hotel shall be deemed technically unacceptable.) Any offer that does not meet the solicitation requirements will be rejected as non-responsive. The following provisions and clauses shall apply to this solicitation: 52.252-2 Clauses Incorporated by Reference. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.arnet.gov/far (FAR) and http://www.va.govoa&mm/vaar/ (VAAR); 52.212-1 Instructions to Offerors Commercial Items; 52.212-2 Evaluation Commercial Items (factors listed in descending order of importance: 1) Size and quality of services and accommodations; 2) Location; 3) Experience with large conferences, and 4) Price. Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price); 52.212-3 Offeror Representations and Certification-Commercial Items. Offerors must include a completed copy of Offeror Representations and Certification along with his/her offer); 52.212-4 Contract Terms and Conditions Commercial Items. In accordance with FAR 52.204.7 - Central Contractor Registration (Oct 2003); by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award of any contract; contractors register in the Central Contractor Registration (CCR) database at <http://www.ccr.gov>; 52.212-5 Contract Terms and Conditions Required to Implement Statutes on Executive Orders Commercial Items and in accordance with FAR 12.603(c) (2)(xii) the following provisions under the clause apply (b)(11)-(b)(15), (b)(19)(i), (b)(21), (b)(25) (b)(26) applies if Government Purchase Card is used, (c)(1), (c)(2), and (c)(4); FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; 852.237-70 Contractor Responsibilities; and 852.270-1 Representatives of Contracting Officers. Proposals shall include all information required in 52.212-1, Schedule of Prices Offered, and a completed copy of provision 52-212-3. Submit all price, descriptive literature, technical proposals, and Hotel Contract to: Karla Nardi Event Manager/Contracting Officer Department of Veterans Affairs Employee Education Center 10000 Brecksville Road, Brecksville, OH 44141. Phone 440/526-3030, Ext. 6641 Fax 440/746-2139 Or email to Karla.Nardi@lrn.va.gov. Faxed proposals will be accepted. Closing date for receipt of proposals is February 28, 2005 at 3:00 PM CT
- Web Link
-
RFP 777-05-H714
(http://www.bos.oamm.va.gov/solicitation?number=777-05-H714)
- Record
- SN00751195-W 20050217/050215211810 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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