Loren Data's SAM Daily™

FBO DAILY ISSUE OF FEBRUARY 17, 2005 FBO #1179
MODIFICATION

Z -- Non-personal services to clean HVAC Ductwork in Bldg 162 IAW SOW.

Notice Date

2/15/2005
 

Notice Type

Modification
 

NAICS

221330 — Steam and Air-Conditioning Supply
 

Contracting Office

Department of the Air Force, Air Force Materiel Command, WR-ALC, WR-ALC/PK Acquisition Opportunities 235 Byron St,, Warner Robins, GA, 31098-1611
 

ZIP Code

31098-1611
 

Solicitation Number

FA8501-05-Q-0102
 

Response Due

2/15/2005
 

Archive Date

3/2/2005
 

Point of Contact

Peter Wynkoop, Contract Specialist, Phone (478)926-3438, Fax (478)926-3590,
 

E-Mail Address

Peter.Wynkoop@robins.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the ONLY solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is being conducted under Simplified Acquisition Procedures (SAP) as a Request for Quote No. FA8501-05-Q-0102. This acquisition will be solicited as a Small Business Set-aside. NAICS Code: 561790 Place of Performance/FOB: Robins AFB, GA. Period of Performance: Non-federal holiday weekends only beginning 05 March 2005 and finishing within 90 days ARO. SERVICE REQUIREMENTS: Procurement of non-personal services to clean/repair AHU’S, and ductwork in Bldg 162 on Robins AFB GA IAW the attached SOW. The following clauses apply and may be accessed at http://farsite.hill.af.mil 52.212-1 – Instructions to Offerors – Commercial; 52.212-2 – Evaluation –Commercial Items-Price and only price related factors; all or none; 52.212-3 – Offeror Representations and Certifications – Commercial Items; 52.212-4 – Contract Terms and Conditions – Commercial Items; 52.212-5 – Contract terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.232-33 – Payment by Electronic Funds Transfer – Central Contractor Registration 252.204-7004 – Required Central Contractor Registration 252.212-7000 – Offeror Representations and Certifications – Commercial Items; 252.212-7001 – Contract terms and Conditions Required to Implement Statutes or Executive Orders 5352.242-9000-Contractor Access to Air Force Installation Numbered Note 01 applies. Wage Determination # 1994-2139, Revision # 29, Dated 08/06/2004 applies to this solicitation. Government Equivalent = WG-10 $18.67/hr. RESPONSE TIME: Site visit 17 FEBRUARY 2005 1330 hours EST. Please contact Pete Wynkoop no later than 15 FEBRUARY 2005 by COB with the number of persons from your company to attend the site visit. (Waivers are available from the mandatory site visit to all contractors who have already attended the site within the past 6 months. Contractor must contact Pete Wynkoop prior to site visit to obtain the waiver). Quotes are due: 28 February 2005 by COB. Request for Quotes may be faxed to (478) 926-3590 ATTN: Peter Wynkoop/78 CONS/PKB or E-Mailed to: Peter.Wynkoop@robins.af.mil or mailed to: WR-ALC/PKOS ATTN: Pete Wynkoop 235 Byron St., Bldg 300 Robins AFB, GA 31098 BUYER: Peter Wynkoop, (478)926-3438 STATEMENT OF WORK TO CLEAN HVAC SYSTEMS AT BUILDING 162 UHHZ 050210 7 January 2005 Revision 1 – 28 January 2005 Revision 2 – 11 February 2005 STATEMENT OF WORK 1. SCOPE OF WORK: 1.1. The contractor shall clean the HVAC duct systems, air handling equipment, and all airflow devices in building 162 at Robins AFB as defined in this Statement of Work (SOW). Work shall include the personnel, equipment, tools, materials, supervision, and other items and services necessary for the work to be performed. 2. SPECIFIC TASKS: 2.1. This SOW defines the minimum requirements necessary to render HVAC components clean, and to verify the cleanliness through inspection and/or testing in accordance with items specified herein and applicable NADCA Standards. 2.2. The HVAC system includes any interior surface of the facility’s air distribution system for conditioned spaces and/or occupied zones. This includes the entire heating, air conditioning, and ventilation system from the points where the air enters the system to the points where the air is discharged from the system. The return air grilles, return air ducts (except ceiling plenums and mechanical room) to the air handling unit (AHU), the interior surfaces of the AHU, mixing box, coil compartment, condensate drain pans, humidifiers and dehumidifiers, supply air ducts, fans, fan housing, fan blades, turning vanes, filters, filter housings, reheat coils, and supply diffusers are all considered part of the HVAC system. 2.3. The contractor shall also replace all fan belts, lubricate fan bearings and motor bearings, balance fan if necessary and replace all filters (including HEPA filters) after cleaning is complete. Each air handler was equipped with HEPA filters at some time in the past. Currently there are none of these type filters in the air handler. The contractor shall install 66 new HEPA filters into each air handler equipped with filter mounting brackets and hardware. 2.4. Cleaning of flexible duct is not permitted. All existing flexible duct shall be replaced with equal length sections. 2.5. All Debris removed from the HVAC System shall be disposed of in accordance with applicable federal, state, and local requirements. 2.6. Any vacuum devices exhausting air inside the building shall be equipped with HEPA filters, including hand-held vacuums and wet-vacuums. Such devices shall exhaust in a manner that will not allow contaminants to re-enter the facility. Release of debris outdoors must not violate any outdoor environmental standards, codes, or regulations. 2.7. Additional requirements shall be as indicated in the attached Duct Cleaning Specification. 2.8. The contractor shall provide the technical knowledge and skills necessary to perform services to meet the standards set forth in this SOW for base facilities, equipment, and systems. 3. GOVERNMENT REPRESENTATIVES. 3.1. The contractor shall not make any changes to work done under this SOW unless approved by the contracting officer or contracting officer’s representative. 3.2. The government project manager and inspector is (PM) for the contract is Edward E. Arrington, Jr., 78 CES/CEAE, 478-926-5820 ext. 295. Inspections will occur daily or on an as needed basis as determined by the project manager. 4. REJECTED WORK. The contractor shall schedule repair on any item that fails to meet requirements listed in the SOW unless directed by the contracting officer’s representative, in writing, not to perform specific tasks. Rework will be accomplished with no additional cost to the government. Work will be rescheduled for the next normal workday. 5. EQUIPMENT DAMAGED BY CONTRACTOR. The contractor shall be responsible for the repair of any equipment he or she breaks in the process of cleaning. The repairs shall utilize original manufacturer’s approved parts and be in compliance with manufacturer’s specifications. When the contractor finishes the repair, the equipment shall function within acceptable manufacturer’s specifications. 6. WORKMANSHIP. The contractor shall perform all work to conform to the standards of the NADCA standards. New components shall match or exceed existing components in manufacture, quality, and appearance. The contractor shall correct work not meeting these specifications at no additional expense to the government. 7. CLEANUP. Leave the work area clean and free of all debris, rubbish, and other substances resulting from the work. When the work is completed, the contractor shall reinstall or return to its original location all items removed to perform work. 8. CONTRACTOR PERSONNEL. 8.1. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person, and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer or the contracting officer representative. 8.2. The contractor’s contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of the contract, including full contractual signatory authority. 8.3. The contract manager or alternate shall be available during normal duty hours within two duty hours to meet on the installation with government personnel (designated by the contracting officer) to discuss problem areas. After normal duty hours, the manager or alternate shall be available prior to 1000 hours the next normal duty day. 9. SECURITY REQUIREMENTS. 9.1. The contract employees must complete a “Request for Identification Credential” (AFMC Form 496) for each employee of the contractor requiring access to Robins Air Force Base. The requests shall be submitted to Pass and Registration (Building 263). The government will provide a completed “Identification Credential (AFMC Form 387)”, which shall be issued, displayed and surrendered as directed in AFI 31-209. 9.2. Contractor Security Requirement. The contractor is required to comply with all security regulations and directives as identified herein and other security requirements as are shown elsewhere in this SOW. 10. PHYSICAL SECURITY. The contractor shall be responsible for safeguarding all government property being modified or adjacent to the new work. This shall include the existing electrical panels, buildings, water lines, channels, etc. At the close of each work period, all government facilities, equipment, and materials shall be secured. 11. HOURS OF OPERATION. 11.1. Contractor shall work weekends only, Saturday and Sunday 0730 to 1630 hours. Project requestor, Calvin Lowe @ 926-4115 in PMEL section shall be point-of-contact for building access and escorts. All work shall cease and job site shall be cleaned by 0700 hours Monday morning. The contractor shall work, with prior approval of the contracting officer representative, extended hours to ensure timely completion of work at no additional cost to the government. 11.2. Holidays. The contractor is not required to provide service on the following days: Memorial Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday. 12. GOVERNMENT OBSERVATIONS. Government personnel, other than Contracting Officers (CO) may, from time-to-time, with CO coordination, observe or inspect contractor operations. However, these personnel may not interfere with contractor performance. 13. CONTRACTOR-FURNISHED ITEMS AND SERVICES 13.1. MINIMUM QUALITY STANDARDS. The quality of parts and materials shall not be altered. All parts and materials shall meet current industry standards, including, but not limited to the National Air Duct Cleaners Association (NADCA), American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE), Sheet Metal and Air Conditioning Contractors' National Association (SMACNA), North American Insulation Manufacturers Association (NAIMA), Underwriters Laboratory (UL) Code, Uniform Plumbing Code (UPC), National Electrical Code (NEC), American National Standards Institute, Inc. (ANSI), National Electrical Manufacturer’s Association (NEMA), and National Fire Protection Association (NFPA). End of Statement of Work ATTACHMENT DUCT CLEANING SPECIFICATION PART 1 GENERAL 1.1 QUALIFICATION OF THE HVAC SYSTEM CLEANING CONTRACTOR. A. Equipment, Materials and Labor: The HVAC system cleaning contractor shall possess and furnish all necessary equipment, materials and labor to adequately perform the specified services. 1. The contractor shall assure that its employees have received safety equipment training, medical surveillance programs, individual health protection measures, and manufacturer’s product and material safety data sheets (MSDS) as required for the work by the U.S. Occupational Safety and Health Administration, and as described by this specification. 2. The contractor shall maintain a copy of all current MSDS documentation and safety certifications at the site at all times, as well as comply with all other site documentation requirements of applicable OSHA and AFOSH programs and this specification. 3. Contractor shall submit to the government all Material Safety Data Sheets (MSDS) for all chemical products proposed to be used in the cleaning process. 1.2 SUBMITTALS A. Provide 3 bound copies of submittals to include the following data: 1. References: Provide the names, addresses and telephone numbers of at least three (3) customers for whom similar projects were performed in the last two (2) years. PART 2 PRODUCTS NOT USED PART 3 EXECUTION 3.1 HVAC SYSTEM INSPECTIONS AND SITE PREPARATIONS A. HVAC System Evaluation: Prior to the commencement of any cleaning work, the HVAC system cleaning contractor shall perform a visual inspection of the HVAC system. Damaged system components found during the inspection shall be documented and brought to the attention of the project manager. B. Site Evaluation and Preparations: Contractor shall conduct a site evaluation, and establish a specific, coordinated plan which details how each area of the building will be protected during the various phases of the project. 3.2 GENERAL HVAC SYSTEM CLEANING REQUIREMENTS A. Containment: Debris removed during cleaning shall be collected and precautions must be taken to ensure that Debris is not otherwise dispersed outside the HVAC system during the cleaning process. B. Particulate Collection: When the Particulate Collection Equipment is exhausting outside the building, precautions shall be taken to locate the equipment down wind and away from all air intakes and other points of entry into the building. C. Controlling Odors: All reasonable measures shall be taken to control offensive odors and/or mist vapors during the cleaning process. D. Component Cleaning: Cleaning methods shall be employed such that all HVAC system components must be Visibly Clean as defined in applicable standards. Upon completion, all components must be returned to those settings recorded just prior to cleaning operations. E. Air-Volume Control Devices: Dampers and any air-directional mechanical devices inside the HVAC system must have their position marked prior to cleaning and, upon completion, must be restored to their marked position. F. Service Openings: The contractor shall utilize service openings, as required for proper cleaning, at various points of the HVAC system for physical and mechanical entry, and inspection. 1. Contractor shall utilize the existing service openings already installed in the HVAC system where possible. 2. Other openings shall be created where needed and they must be created so they can be sealed in accordance with industry codes and standards. 3. Closures must not significantly hinder, restrict, or alter the airflow within the system. 4. Closures must be properly insulated to prevent heat loss/gain or condensation on surfaces within the system. 5. Openings must not compromise the structural integrity of the system. 6. Construction techniques used in the creation of openings should conform to requirements of applicable codes and standards. 7. All service openings capable of being reopened for future inspection or remediation shall be clearly marked and shall have their location reported to the owner in project report documents. G. Biocidal Agents and Coatings: 1. Biocidal agents shall only be applied if active fungal growth is reasonably suspected, or where unacceptable levels of fungal contamination have been verified through testing. 2. Only biocidal agents registered by the U.S. Environmental Protection Agency (EPA) specifically for use within HVAC system shall be used. 3. Biocidal agents shall be applied in strict accordance with manufacturer’s instructions. 4. Biocidal coating products for both porous and non-porous surfaces shall be EPA registered, water soluble solutions with supporting efficacy data and MSDS records. 5. Biocidal coatings shall be applied according to manufacturer’s instructions. Application of any biocidal coatings shall be in strict accordance with manufacturer’s minimum millage surface application rate standards for effectiveness. 3.3 CLEANLINESS VERIFICATION A. General: Verification of HVAC System cleanliness will be determined after mechanical cleaning and before the application of any treatment or introduction of any treatment-related substance to the HVAC system, including biocidal agents and coatings. B. Visual Inspection: the HVAC system shall be inspected visually to ensure that no visible contaminants are present. 1. If no contaminants are evident through visual inspection, the HVAC system shall be considered clean; however, the project manager reserves the right to further verify system cleanliness through gravimetric or wipe testing analysis testing as specified herein. 2. If visible contaminants are evident through visual inspection, those portions of the system where contaminants are visible shall be re-cleaned and subjected to re-inspection for cleanliness. C. Verification of Coil Cleaning: Cleaning must restore the coil pressure drop to within 10 percent of the pressure drop measured when the coil was first installed. If the original pressure drop is not known, the coil will be considered clean only if the coil is free of foreign matter and chemical residue, based on a thorough visual inspection (see NADCA Standards). 3.4 PRE-EXISTING SYSTEM DAMAGE A. Contractor shall document all problems with the existing systems noted while performing work defined by this specification and in the SOW. 3.5 POST-PROJECT REPORT A. At the conclusion of the project, the Contractor shall provide a report to the project manager indicating the following: 1. Success of the cleaning project, as verified through visual inspection and/or gravimetric analysis. 2. Areas of the system found to be damaged and/or in need of repair. END OF SECTION NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (15-FEB-2005); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/USAF/AFMC/WRALC/FA8501-05-Q-0102/listing.html)
 

Place of Performance

Address: 235 BYRON ST., BLDG 300 WW ROBINS AFB, GA

Zip Code: 31088

Country: United States
 

Record

SN00752010-F 20050217/050215213707 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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