SOLICITATION NOTICE
X -- GSA Western Regions Conference 2006
- Notice Date
- 3/13/2005
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GS-00P-05-CYM-0004
- Response Due
- 3/25/2005
- Archive Date
- 4/9/2005
- Point of Contact
- Lisa Daniels, Events Specialist, Phone (817) 281-1501, Fax (817) 281-9143, - Lisa Daniels, Events Specialist, Phone (817) 281-1501, Fax (817) 281-9143,
- E-Mail Address
-
lisa.daniels@gsa.gov, lisa.daniels@gsa.gov
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, intends to block single occupancy sleeping rooms, procure meeting space for the following event: WORKSHOP NAME: Western Regions Conference (WRC) 2006 WORKSHOP DATES: Week of June 6th, 13th, or 20th, 2006 MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday thru Friday: Cyber Café Room for 3 perimeter tables/multiple power sources required Sunday thru Friday: Office for 20 ppl and perimeter tables Monday GS for 250 people from 4pm-9pm, Reception Tuesday GS for 250 people from 8am-5pm, CB & PM Break Wednesday GS for 250 people from 8am-5pm, CB & PM Break, Luncheon (optional) Thursday GS for 250 people from 8am-5pm, CB & PM Break 6pm-8pm Closing Dinner General Session room to be set in crescent rounds of 6-8 per table. 4-5 Breakout Rooms for 50-60 ppl (classroom or theatre) Provide catering menu price list and indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within Central Business District of Oklahoma City, OK. 2. Prefer to accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance (currently $66.00/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING: Monday 250 rooms Tuesday 250 rooms Wednesday 250 rooms Thursday 250 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. Indicate charges for this service, if applicable. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. (24-hour hold) 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. PROCUREMENT HISTORY: 2004 –Portland, OR - Hilton 2002 – Tahoe, NV – Caesars Hotel 2001 – Denver, CO - Hyatt Regency 2000 – San Antonio, TX (WRC) Hyatt CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Rooms - $_______________/room/day Meal Function Rooms - $______________ (Note: Please provide a detailed schedule of events with all proposed meeting rooms, square footates, and floorplans..) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates/sizes provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE March 25th, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. The contract shall require that tax exempt forms be accepted, if applicable. INTERESTED HOTELS MUST FILL OUT REPRESENTATIONS/CERTIFICATIONS. ONCE A PROPOSAL IS RECEIVED, THE FORM WILL BE PROVIDED. NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (13-MAR-2005); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link to FedBizOpps document.
(http://www.eps.gov/spg/GSA/PBS/PH/GS-00P-05-CYM-0004/listing.html)
- Place of Performance
- Address: Downtown Oklahoma City, OK
- Record
- SN00767876-F 20050315/050313212409 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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