SOLICITATION NOTICE
B -- Anti-Ice Mitigation Recommendations
- Notice Date
- 3/14/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541710
— Research and Development in the Physical, Engineering, and Life Sciences
- Contracting Office
- DHS - Direct Reports, United States Coast Guard (USCG), Commanding Officer (C2EC), USCG Command and Control Engineering Center 4000 Coast Guard Boulevard, Portsmouth, VA, 23703-2199
- ZIP Code
- 23703-2199
- Solicitation Number
- Reference-Number-HSCG210506DGPS071
- Response Due
- 4/13/2005
- Archive Date
- 4/28/2005
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written document will not be issued. HSCG44-05-Q-06DGPS071 is issued as a Request for Quotation (RFQ). The incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 01-20. The applicable NAICS number is 541710 and the small business size standard is 500 employees. This is an unrestricted procurement. The contract will be awarded using simplified acquisition procedures in accordance with FAR Part 13.5. The FOB Destination delivery is to: Portsmouth, VA, on or before: 45 days after award. The USCG, C2CEN has a requirement to purchase: STATEMENT OF WORK COAST GUARD ANTI-ICE STUDY 1 GENERAL. 1.1 Background: The United States Coast Guard (USCG) operates 84 ground based un-manned Differential Global Positioning (DGPS) broadcast sites throughout the Continental United States, Alaska, Hawaii, and Puerto Rico. Each DGPS site is configured in one of three versions: (1) DGPS site with a long-wire, whip, top-loaded Polestar, or with a hot (un-grounded) antenna tower that is 90?, 120?, or 150? in height and using a Southern Avionics Company (SAC) SC-1000 transmitter; (2) DGPS site using a SC-1000 transmitter connected to a hot 299? antenna tower; and, (3) DGPS site using an RCA transmitter connected to a hot 299? antenna tower. All 84 DGPS sites are susceptible to weather effects, such as hot and dry deserts, snow, ice, freezing rain, and dry and wet weather. One of the most significant weather affect to any DGPS site is icing. When ice forms on all antenna tower surfaces, including structural and antenna guy cables, and all tower base and antenna cable insulators, the Coast Guard?s DGPS broadcast signal is shorted to ground resulting in significant signal attenuation or complete signal loss. Most DGPS(V)1 sites with towers 150? and less (not including non-typical long-wires, whips, or Pole Star antennae) use synthetically ribbed Salvar? insulators between the Top Loading Elements (TLE) cables and the grounded portions of the TLE extensions to ground, which greatly reduces the shorting effect ice has over standard smooth cable insulators. Some DGPS(V)1 and all DGPS(V)2 and (V)3 sites use 48 (35 inch) fiberglass smooth insulators for all TLE cables, one smooth tower-base, and 54 smooth structural support cable insulators per tower. Icing and freezing rain severely affects all DGPS sites with smooth cable insulators. The Coast Guard is interested in identifying an economical and efficient antenna tower anti-ice practice and configuration that will mitigate the icing and freezing rain shorting effects to the Coast Guard?s DGPS transmitted signal, that is equivalent to or better than the sole practice of using synthetically rubberized ribbed insulators connected to most DGPS(V)1 TLE antenna cables. 1.2 Personnel. 1.2.1 Citizenship: All contractor employees used on this contract shall be citizens of the United States, or if aliens, shall be legal residents of the United States 1.2.2 Employee Identification: In the event a contractor employee is working on-site at any government facility, appropriate identification shall be provided in accordance with government security procedures. 1.2.3 Employee Conduct: The contractor?s employees shall observe and comply with all applicable local and higher regulations, policies and procedures, e.g., fire, safety, sanitation, security, wearing of parts of military uniforms, and possession of firearms. The contractor shall ensure that all its employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States (US), the Department Of Homeland Security (DHS), or the USCG. 1.2.3.1 Removing Employees from Installation for Misconduct or Security: In the event a contractor employee is working at a government site, the Government may, at its sole discretion, direct the contractor to remove any employee from the installation for misconduct or security reasons. Such removal does not relieve the contractor of the responsibility to provide sufficient qualified personnel required for adequate and timely services. 1.2.4 Conflict of Interest: The contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to, cause a conflict of interest. The contractor shall not employ on a part or full time basis an employee of the USCG, uniformed or civilian, unless the USCG has officially approved that employment. 1.2.5 Program Manager: The Contractor shall designate a Program Manager (PM) as a single point of contact for all technical matters on the contract. The name of this person shall be submitted within 10 business days of contract award. This individual will be designated as key personnel in the performance of work under this contract. During any absence of the PM, only one alternate shall serve as the government contact point. The PM, and any designated alternate(s), shall have full authority to act for the Contractor on all contract matters of this contract. The PM and all designated alternates shall be able to read, write, speak and understand English, fluently. 1.3 Government Quality Assurance: The government will evaluate the contractor?s performance under this contract using the task requirements and quality standards in this performance work statement. The contractor?s performance will be evaluated by a Quality Assurance Surveillance Plan (QASP). 1.4 Security Clearances: No special security clearances are required to perform the work under this contract. 1.5 Technical Advisor (TA): The C2CEN government TA for this SOW is CWO3 Eric Shofner. The Alternate C2CEN government TA is LT Chris Treib. 2 SCOPE OF WORK. 2.1 Overview: The purpose of this SOW is to identify an effective anti-icing material, product, configuration, or system that when installed on DGPS site antenna towers will consistently and significantly mitigate, reduce, or eliminate the adverse and detrimental shorting effect ice creates, especially when ice forms over smooth antenna cable insulators. This study will identify the best anti-icing method, at the most advantageously economical cost to the government. Multiple recommendations shall be provided to the government each with an accompanying cost-benefit analysis and anti-ice effect expectation. 2.2 Technical Changes: None. 2.3 Documentation 2.3.1 Style and Format: The contractor shall provide two paper copies, and one electronic copy of all documents, study analysis, and recommendations as required here-in. All documents shall be in Microsoft Word version 2000 or later. Electronic copies shall be delivered via Compact Disc (CD) media. All CD media shall be clearly marked/labeled and stored in a standard CD jewel case. If spreadsheets or electronic slideshows are provided, they shall be developed using Microsoft applications, version 2000 or later, which includes Microsoft Excel 2000, Microsoft Power Point 2000, Microsoft Word 2000, etc. 2.3.2 All data and other contractor furnished items (CFI) developed for this contract shall not be released for public review except by the express written consent of the TA, or KO. All CFI, recommendations, final reports, and all other contractor required delivery items are and shall remain the perpetual sole property of the government. 3 GOVERNMENT FURNISHED PROPERTY (GFP). None. 4 CONTRACTOR FURNISHED ITEMS (CFI). 4.1 The contractor shall furnish any item, software or hardware, required to perform this contract except as specified as GFP listed in para. 3. 4.1.2 The contractor shall provide five customer satisfaction letters, or a list of five customers including the point of contact (POC) names and phone numbers for each customer. 4.1.3 The contractor shall provide all documents as required herein in accordance with para. 2.3.1, and 2.3.2. 5 SPECIFIC TASKS. 5.1 TASKS. SOW MANAGEMENT. The contractor shall be responsible for coordinating all associated SOW tasks with the COTR, or their alternate. 5.2 DELIVERABLES. 5.2.1.1 5.2.1 Anti-Ice Study Recommendations. shall identify both standard-conventional, cutting edge, and un-conventional antenna tower, and or power company tower anti-ice methods, systems, materials, and configurations currently used by the broadcast tower or power utility industries. The contractor shall provide recommendations resulting from their study of current tower anti-ice methods to the government in accordance with paragraphs 2.3.1, 2.3.2, and 5.2.2, about how the government can best significantly mitigate ice affects to their DGPS antenna towers by modifying and or upgrading their existing DGPS antenna tower anti-ice materials and methods in conformance with the recommendations. The recommendations shall include: (1) a cost-benefit analysis of each unique anti-ice method; (2) all cost benefit analysis shall include total costs associated with (a) full replacement of existing antenna tower cable insulators for one typical USCG DGPS(V)2 site with recommended anti-ice insulators, and (b) total costs associated with merely modifying existing antenna tower cable insulators at one typical DGPS(V2) site without replacing them. All cost analysis reports provided by the contractor to the government shall include any and all costs related to each unique anti-ice improvement recommendation relative to one typical USCG DGPS(V)2 site. The contractor?s investigation and identification efforts shall include current and cutting edge commercial off-the-shelf (COTS) anti-ice methods and practices, and shall include at a minimum but shall not limit their investigation to the following anti-ice methods: (a) the possibility and practicality of adding synthetic anti-ice ribbing to existing smooth antenna tower cable insulators that will be as effective as, or more efficient at mitigating ice effects than the Salvar? original equipment manufacturer (OEM), COTS ribbed insulators; (b) tower base insulators mitigating ice effects manufactured with a core that is filled with an anti-ice liquid, oil, or antifreeze, or that has heated electrical wiring built into the ceramic insulator material; (c) any anti-ice coating that can be applied to antenna tower insulators that will mitigate ice effects; (d) state-of-the art antenna tower insulators with anti-ice properties or manufactured with anti-ice materials such as Teflon?; and, (e) any other COTS anti-ice methods, materials, practices, configurations, or systems that can be identified, or that can be developed for use with government DGPS antenna towers. 5.2.2 Final Report and Recommendations. The contractor shall provide a final report using document and electronic style and formatting specified in para. 2.3.1, and 2.3.2 to the government. The final report shall comply with all CFI and deliverable requirements specified in para. 4.1, 5.2.1.1, 5.2.1.2, and 5.2.2, and as required throughout this SOW. 6 DELIVERY SCHEDULE 6.1 Contract Award Kick-Off Meeting: The government KO, TA, and contractor PM representatives shall attend a formal contract award kick-off meeting no later than 14 calendar days after date of contract start date, at the USCG C2CEN Facilities in Portsmouth, Virginia (4000 Coast Guard Boulevard, Portsmouth, VA 23703). Specific date and time of the kick-off meeting to be determined (TBD), pending contractor selection and specific contract award date. 6.2 Final Report Delivery Deadline: The contractor shall deliver the final reports, complying with para. 2.3.1, and 2.3.2, to the government no later than 45 calendar days after contract start date, via FEDEX. 7 DEFINITIONS. C2CEN: Command and Control Engineering Center CD: Compact Disc CFI: Contractor Furnished Items Contractor: The term ?contractor? as used herein refers to the prime contractor and sub-contractors COTS: Commercial Off the Shelf DGPS: Differential Global Positioning System DHS: Department of Homeland Security GFP: Government Furnished Property Government: Any U.S. Department of Homeland Security or U.S. Coast Guard representative HVAC: Heating Ventilation and Air Conditioning KO: Contracting Officer OEM: Original Equipment Manufacturer PM: Program Manager POC: Point Of Contact QASP: Quality Assurance Surveillance Plan SOW: Statement of Work TA: Technical Advisor TBD: To Be Determined US: United States (of America) USCG: United States Coast Guard 8 REFERENCES. a. Navigation Center (NAVCEN) Alexandria Website: http://www.navcen.gov b. NAVCEN DGPS Site Status Website: http://www.navcen.uscg.gov/ADO/DgpsSelectStatus.asp c. Salisbury Electrical Protection Salvar? insulator Website: http://www.westernsafety.com/salisburyelectrical/salisburyelectricpg11.html d. USCG Electronics Field Change Bulletin 11 TYPE 3 TO GCF-C2-1216-DGPS(V)1 Differential Global Positioning System, dated 16 February 2001. (This reference includes specific Salvar? insulator drawings and specifications used by DGPS antenna towers, which can be viewed at: http://cgweb.lant.uscg.mil/c2cen/Files/gcf-w-1216_fc11.pdf). Company?s quotes should include unit pricing, availability, company Tax Information Number and DUNS Number. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. The following FAR clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at http://www.arnet.gov/far. . FAR 52.212-1 Instructions to Offerors-Commercial Items (JULY 2003). 52.212-2 Evaluation-Commercial Items-Pricing consideration and past performance are evaluation factors -(JAN 1999). FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (May 2004) with Alt 1 included. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Jan 2004). FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (May 2004). The following clauses listed in 52.212-5 are incorporated: 52.219-8, Utilization of Small Business Concerns (May 2004)(15 U>S>C637(d) (2) and (3); 52.222-3 Convict labor (June 2003) (E.O. 11755); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era (29 U.S.C. 793); 52.222-36 Affirmative Action for Workers with Disabilities.52.222-37, Employment Reports on Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C. 4212); 52.225-13, Restrictions on Certain Foreign Purchases (E.O. 12722, 12724,13059, 13067, 13121, and 13129); 52.232-33 Payments by Electronic Funds Transfer Central Contractor Registration (Oct 2003)(21U.S.C. 3332). The following items are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on Contracts With Corporate Expatriates (Dec 2003); HSAR clause 3052.211-90 Bar Coding Requirements (Dec 2003); HSAR clause 3052.213-90 Evaluation Factor for Coast Guard Performance of Bar Coding Requirement (Dec 2003). Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov.
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