SOLICITATION NOTICE
66 -- Thermal Desorber System
- Notice Date
- 3/14/2005
- Notice Type
- Solicitation Notice
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition and Logistics Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 3571, Gaithersburg, MD, 20899-3571
- ZIP Code
- 20899-3571
- Solicitation Number
- SB1341-05-Q-0410
- Response Due
- 3/22/2005
- Archive Date
- 4/6/2005
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THIS SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-27. The associated North American Industrial Classification System (NAICS) code for this procurement is 334516 with a small business size standard of 500 employees. This acquisition is unrestricted and all interested offerors may submit a quote. The National Institute of Standards and Technology (NIST), Building Fire & Research Laboratory (BFRL), has a requirement for a Thermal Desorber System, including installation and training. A new gas chromatograph (GC) with a mass spectrometer detector (MSD) was purchased in 2004 to perform future indoor air quality research studies in the field and in a laboratory test chamber for BFRL???s Indoor Air Quality Group. The GC-MSD is a highly sensitive and accurate piece of equipment requiring an equally sensitive and accurate thermal desorber, air sampling and sample introduction system, to capture, concentrate, and transfer volatile organic compounds (VOCs) from air samples to the GC-MSD without compromising sample integrity. All interested quoters shall provide a quote for the following line items: LINE ITEM 0001: Quantity one (1) each Thermal Desorber System meeting all of the following required specifications: (1) The system must offer rapid heating, greater than 60degrees C per second, of the focusing trap. This is critical, particularly during the initial stages of secondary (trap) desorption; (2) Backflush desorption of the focusing trap must be available in all configurations (tube desorption or on-line) to allow multi-sorbent trapping and quantitative retention/desorption of the widest possible volatility range of analytes; (3) The focusing trap must feature a narrow I.D (less than 1 mm) at the inlet and outlet end to the cold trap. The desorber must be compatible with industry standard 3.5-inch (89 mm) x ??-inch (6.4 mm) O.D. tubes for compliance with standard methods such as; ASTM D-6196-03, ISO 16017, ISO/DIS 16000-6, prEN 14662, US EPA Method TO-17, NIOSH 2549 and the UK MDHS series. The tubes must also be compatible with standard long-term storage caps and be designed for compatibility with axial diffusive sampling as per standard methods (ISO 16017-2, prEN 14662 and ASTM D6196-03); (4) As required by relevant standard methods, the analytical sequence must include an ambient temperature, ???no-flow??? leak test of each tube prior to analysis, without stopping the carrier gas to the GC column and detector, to ensure data integrity; (5) After desorption, the desorber must allow the cooling sample tube to be isolated from the flow path. At no stage during sample analysis can the sample flow path be opened to the atmosphere; (6) It should be possible to split both during sample tube and focusing trap desorption to obtain overall split ratios in excess of 1000:1 for compatibility with both trace level contaminants and high concentration VOCs; (7) The system must be able to quantitatively re-collect the split effluent for repeat analysis, data validation, method validation and sample archiving in compliance with ASTM D6196-03. This feature must be fully integrated into the desorber as a standard function with attention to crucial details such as: a) the sample flow path to the split re-collection point must be heated and inert, b) there must be easy access to the split re-collection tube, c) it must be possible to automate the split re-collection facility, d) the software must allow carrier gas to be isolated from the split line such that access to the split line/re-collection point does not cause a large, temporary leak of carrier gas, e) there must be only one common sample re-collection point for all splits such that all the sample which is not analyzed during the primary run, is re-collected; (8) The desorber must offer electronic mass flow control of the split for enhanced method reset-ability, selection of different split flows for the various stages of desorption and automatic sequencing of desorption methods with different inlet split flows and different outlet split flows; (9) The system must feature the option of back pressure regulated electronic pneumatic control of the carrier gas flowing to the GC column at all stages of thermal desorber operation. This should stabilize retention times, facilitate pressure/flow programming and enable retention time locking plus the associated creation of Retention Time libraries; LINE ITEM 0002: Quantity (1) each Autosampler meeting all of the following required specifications: (1) The instrument must NOT require that the sample end caps be removed or replaced during analysis; (2) Every tube must be subjected to a flow leak test at ambient temperature before desorption. The system must not allow sample analysis to be performed if any leak is detected. Failed tubes must be left intact and recorded in system memory for user intervention. After a tube has failed the leak test, the system must continue to test subsequent tubes; (3) If a tube fails the leak test during an automatic sequence, a GC run should be initiated to keep the desorber sequence in sync with the GC/MS. The system should stop if an error requiring user intervention occurs; (4) The automated desorber must have the ability to automatically add internal gas standards to each sorbent tube. The standards must be added in the sampling direction and only occur after leak testing and before any other stage of operation. It would be very beneficial if the system adding internal standards introduced them to the sampling end of blank tubes after leak testing, but without subjecting them to the desorption process. Then, this system could be used to pre-load blank tubes with internal standards before they were sent for field monitoring. LINE ITEM 0003: Installation & Training: The Contractor shall provide installation for all equipment. Installation shall include, at a minimum, uncrating/unpackaging of all equipment, set-up and hook-up of all equipment, turn key start-up, and demonstration of specifications. The Contractor shall schedule and facilitate one (1) eight (8) hour) training session for three (3) NIST personnel, on-site at NIST Gaithersburg. The training shall provide a thorough demonstration of all equipment functions, equipment operation and basic troubleshooting. The training may be completed on-site at NIST immediately after installation and demonstration of specifications. Delivery shall be FOB Destination. FOB Destination means the contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. Delivery and installation should be completed not later than 12 weeks after receipt of the order. Award will be made to the party whose quote offers the best value to the Government, technical, price, and other factors considered. The Government will evaluate information based on the following evaluation criteria: 1) Technical Capability factor "Meeting or Exceeding the Requirement," 2) Past Performance, and Price. Technical Capability, and Past Performance, when combined, are equal in importance to price. Evaluation of Technical Capability shall be based on the information provided in the quotation. Quoters shall include the manufacturer, make and model of the product, manufacturer sales literature or other product literature which CLEARLY DOCUMENTS that the offered product meets or exceeds the specifications stated herein. Past Performance will be evaluated to determine the overall quality of the product and service provided. Evaluation of Past Performance will be based on information obtained from references provided and/or the quoter???s recent and relevant procurement history with NIST or its??? affiliates. Past Performance and price shall not be evaluated on quotations determined to be technically unacceptable in accordance with the Technical Capability evaluation criteria identified above. The full text of a FAR provision or clause may be accessed electronically at www.acqnet.gov/far. The following provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors ??? Commercial; and 52.212-3, Offeror Representations and Certifications ??? Commercial Items. In accordance with FAR 52.212-3 Offeror Representations and Certifications ??? Commercial Items, offerors must complete annual representations and certifications on-line at http://orca.bpn.gov. If paragraph (j) of the provision applies, a written submission is required. The following clauses apply to this acquisition: 52.204-7 Central Contractor Registration; 52.212-4 Contract Terms and Conditions???Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders???Commercial Items including subparagraphs: (14) 52.222-3, Convict Labor; (15) 52.222-19, Child Labor???Cooperation with Authorities and Remedies; (16) 52.222-21, Prohibition of Segregated Facilities; (17) 52.222-26, Equal Opportunity; (18) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (19) 52.222-36, Affirmative Action for Workers with Disabilities; (20) 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; (21) 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees; (24) 52.225-3 Buy American Act???Free Trade Agreement???Israeli Trade Act (JAN 2005); (26) 52.225-13 Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129; and; (31) 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm. All quoters shall submit the following: 1) An original and one (1) copy of a quotation which addresses all line items and all technical evaluation criteria; (2) Two (2) originals of technical description and/or product literature; and (3) A list of at least three (3) references to whom the same or similar equipment has been provided. The list of references shall include, at a minimum: The name of the reference contact person and the company or organization; the telephone number of the reference contact person; the contract or grant number; the amount of the contract and the address and the telephone number of the Contracting Officer if applicable; and the date of delivery or the date services were completed. . All quotes must be sent to the National Institute of Standards and Technology, Acquisition and Logistics Division, Attn: Carol A. Wood, Building 301, 100 Bureau Drive, Stop 1640, Gaithersburg, MD 20899-1640. Offerors shall ensure the RFQ number is visible on the outermost packaging. Submission must be received by 3:00 p.m. local time on March 22, 2005. E-MAIL QUOTES SHALL BE ACCEPTED. FAX QUOTES SHALL NOT BE ACCEPTED.
- Place of Performance
- Address: Contractor's Site
- Record
- SN00768001-W 20050316/050314211703 (fbodaily.com)
- Source
-
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