SOLICITATION NOTICE
X -- 2005 2 Day Seminar Technical Assistance Program (TAP)
- Notice Date
- 3/16/2005
- Notice Type
- Solicitation Notice
- NAICS
- 561210
— Facilities Support Services
- Contracting Office
- Equal Employment Opportunity Commission, Office of the Chief Financial Officer & Administrative Services, Procurement Management Division, 1801 L Street, N.W., Room 2505, Washington, DC, 20507
- ZIP Code
- 20507
- Solicitation Number
- RFQ050032
- Response Due
- 3/24/2005
- Archive Date
- 4/8/2005
- Description
- This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2001-27. This solicitation is considered an unrestricted procurement. The Equal Employment Opportunity Commission (EEOC) has a requirement for a contractor that is located in the Atlanta/Braselton, Georgia Metropolitan area to provide a full service training facility to host a two (2) day Technical Assistance Program (TAP) Seminar with an anticipated attendance of a minimum of 120 with a maximum up to 250 participants. The EEOC contemplates awarding a Firm-Fixed-Price Contract. To be eligible for consideration, the location must be within 20 miles of the intersection of Interstates 20, 75 and 85 or within 5 miles of the intersection of Interstate 85 and Georgia Highway 211. CLIN 0001. Rental of Conference Space 2 days ea.. (See room setup below); CLIN 0002. Rental of Audio Visual Equipment 2 days ea. (See list of audio visual equipment below); and CLIN 0003. Food and Beverage 2 days ea. (See list of food and beverage below). The following dates are in order of preference for the 2 day TAP Seminar: August 24 through 25, 2005; August 17 through 18, 2005; August 25 through 26, 2005; or August 18 through 19, 2005. Each day the program will include the following: Registration and continental breakfast between the hours of 7:30 a.m. and ending at 9:00 a.m. Seminar starts at 8:30 a.m. ending at 5:00 p.m. A contract will be awarded to a hotel conference facility that meets the government requirements. Any responses received from other than a hotel conference facility will be eliminated from any consideration for award. Conference facility requirements: One large room for a maximum up to 250 participants, with classroom seating for up to 250 participants between the hours of 7:30 a.m. and 12:01 p.m. This room shall include two tables with four chairs, situated at the front of the room equipped with podium and microphone on a riser, as well as two hand-held cordless microphones for the large room. There shall be sufficient space at the back of the room to place additional chairs, if needed. One projection screen will be located on each side of the riser at the front of the room in a manner that will permit projectors controlled by a single laptop operated by the speaker to simultaneously show either slides or moving pictures with sound. Movable AV carts will be located so that projectors can project either slide shows or moving pictures on the two screens. Two breakout rooms with classroom seating each with a minimum capacity of 100 participants and with a combined capacity of 250 participants. The two rooms shall be available between the hours of 1:00 p.m. through 5:00 p.m. Each breakout room shall include two speakers? tables and four chairs and shall be equipped with a podium and microphone, one screen, one microphone mixer, one movable AV cart, and three additional microphones from among the two hand-held cordless microphones or four lavaliere microphones available for this seminar. The room must have a suitable sound system so all participants may hear and ask questions of the speakers. Registration table(s) with eight chairs and two tables positioned outside the large room for seminar registration purposes which will occur between the hours of 7:30 a.m. and 9:00 a.m. Continental Breakfast: To be served between the hours of 7:30 a.m. and 9:00 a.m. (i.e., a selection of croissants, Danish pastries, muffins, bagels, and breads; assorted sliced fruit, butter, jelly, cream cheese, and fruit juices, freshly brewed coffee, decaffeinated coffee, tea, and iced water). Morning Break: To include at a minimum, a refresher of coffee service to be served between the hours of 10:30 a.m. and 10:45 a.m. All quoters shall provide a recommended list of beverages and snacks and their related prices when responding to this RFQ. Lunch: A sit-down business luncheon to be served between the hours of 11:45 a.m. and 1:15 p.m., provided in a room large enough to accommodate a maximum up to 300 participants with a minimum of 250 participants seated at round tables other than the room used for the general session. Luncheon should include appropriate condiments and served with coffee, decaffeinated coffee and tea (iced or hot). All quoters shall provide various recommended lunch menus, with prices per person when responding to this RFQ. Afternoon Break: To include, at a minimum, assorted soft drinks and bottled water to be served between the hours of 2:30 p.m. and 2:45 p.m. All quoters shall provide a recommended list of beverages and snacks and their related prices when responding to this RFQ. Continuous Break: As an alternative to Morning Break and Afternoon Break including, at a minimum, a refresher coffee service until Lunch and assorted soft drinks and bottled water until 4:30 p.m. All quoters shall provide a recommended list of beverages and snacks and their related prices when responding to this RFQ. Audio visual requirements are as follows: three (3) podiums with microphones, two (2) hand-held cordless microphones, four (4) lavaliere microphones, two (2) microphone mixers, two (2) 10' projection screens, and two (2) movable carts with electrical connections and cords to accommodate EEOC?s, LCD projector and laptop computer with EEOC plans to use. The quoter shall provide technical assistance in setting up sound and AV equipment to assure that all registrants can hear and see presentations and see all presentations. General Facilities Requirements: The following requirements for the training facility are specified in terms of minimum requirements. There should be adequate parking spaces for all participants. All facilities, including rest rooms and audio-visual equipment, must be fully accessible to individuals with disabilities. Accommodations for disabled individuals may include, but are not necessarily limited to, wheelchair ramps and accessible parking spaces, elevators, sound systems, and aisles. Meeting Rooms: The general session should be arranged classroom style with chairs and tables for writing and handouts. Furniture: Chairs tables and desks of sufficient size (minimum of 4 sq. ft) and in acceptable condition shall be available. Acceptable condition means that the furniture is not broken, soiled, rusted or damaged in any way that would injure the individual or damage clothing. Notice: The aisle space, including the space between tables and desk, need to be accessible for persons in a wheelchair. Sound Acoustics: Walls should be constructed in such a manner that they confine inside sound and reduce or prevent the transmission of extraneous sound. Meeting room and luncheon areas should be equipped with a working sound system which may be controlled by the speaker that projects equally to all areas of the room. View of Speaker: Rooms should be configured to allow every participant a clear view of the speaker and all visual aids. View of Projection Screen: When projection screens are in use, each participant should have a clear view of at least one of the projection screens then in use. Lighting: Rooms should be well lit to accommodate extensive reading and writing. Lighting should be uniform and should not produce a glare. Ventilation: Heating and air conditioning should provide a comfortable level of air quality and room temperature when rooms are at the maximum capacity. Food and Beverage: All food and beverage services need to be located in areas accessible to individuals with disabilities. The luncheon should be arranged so that all individuals can be seated and served sufficiently. Secured Storage: The contractor shall provide for the receipt and accommodation of Government Furnished Material(GFM) i.e., TAP seminar instruction manuals and printed material prior to the scheduled seminar. The contractor shall store the GFM received in a secure place accessed only by the designated Contracting Officer Technical Representative (COTR). Submission of Quotation: Your quotation in response to RFQ050032 is due March 24, 2005, 2:00 p.m. EST. The mailing address is as follows: U.S. Equal Employment Opportunity Commission, Procurement Management Division, 1801 L Street, N.W., Room 2505, Washington, D.C. 20507 Attn: Anthony Price, Contracting Officer. A quotation submitted via e-mail addressed to anthony.price@eeoc.gov will be accepted. Evaluation factors for award: The following factors shall be used to evaluate quoters: technical, price and past performance. Technical and past performance when combined are more important than price. Notice: The Government intends to evaluate quotations and make award without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the quoter?s initial quote should contain the quoter?s best quote. The Government reserves the right to conduct discussions, if the Contractor Officer later determines them to be necessary. Period of Performance: August 24 through 25, 2005, or August 17 through 18, 2005, or August 25 through 26, 2005, or August 18 through 19, 2005. The provision at 52.212-2, Evaluation-Commercial Item applies to this acquisition. Clause 52.212-4, Contract Terms and Conditions-Commercial Items and Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Order-Commercial Items are incorporated by reference. Clause 52.222-21, Prohibition Of Segregated Facilities. Clause. Clause 52.232-33, Payment by Electronic Funds Transfer - Central Contractor Registration. To obtain the above provision/clauses in full text, please visit www.arnet.gov. Method of payment: Electronic Funds Transfer. Original Point of Contact Anthony Price, Contract Specialist, Phone (202) 663-4218, Fax (202) 663-4178, Email anthony.price@eeoc.gov.
- Place of Performance
- Address: Atlanta/Braselton, GA,
- Zip Code: 30303
- Country: USA
- Zip Code: 30303
- Record
- SN00770280-W 20050318/050316212546 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |