MODIFICATION
N -- Install a New E-85 Fuel Dispenser
- Notice Date
- 3/16/2005
- Notice Type
- Modification
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, G-C-7 East High Rise Building 6401 Security Blvd., Baltimore, MD, 21235
- ZIP Code
- 21235
- Solicitation Number
- SSA-RFQ-05-1254
- Response Due
- 3/31/2005
- Archive Date
- 4/15/2005
- Description
- SECURITY REQUIREMENTS CLAUSE Purpose: To provide procedures for obtaining suitability determinations for contractor personnel who will be performing under the contract. Definition: "Performing under the contract" is defined as either working on-site at an SSA facility (including visiting the SSA site for any reason) or having access to agency programmatic or sensitive information. Suitability factors: Suitability considerations include: Delinquency or misconduct in prior employment. Criminal, dishonest, infamous, or notoriously disgraceful conduct. The nature and seriousness of the conduct. When the conduct occurred. The applicant's or employee's age at the time of the conduct. The circumstances surrounding the conduct. Intentional false statement, deception, or fraud on application forms.Habitual use of intoxicating beverages to excess. Abuse of narcotics, drugs, or other controlled substances. Reasonable doubt as to the loyalty of the individual to the Government of the United States. The kind of position for which the person is applying or in which the person is employed. Contributing social and environmental conditions. The absence or presence of rehabilitation or efforts towards rehabilitation. Authorities: Childcare center security requirements mandated by The Crime Control Act of 1990, Public Law 101-647, subtitle E, as amended by Public Law 102-190. Personnel security requirements for programmatic and sensitive information are mandated by Executive Orders 10450 and 12968, and Title 5, Code of Federal Regulations (CFR), Parts 731, 732, and 736. Protective security requirements mandated by the General Services Administration (GSA). Required Forms: 2 completed forms FD-258, "Fingerprint Charts*," (The contractor will absorb the costs for obtaining fingerprints.) 1 completed GSA 176, "Statement of Personal History," 1 completed Optional Form 306, "Declaration for Federal Employment," 1 completed "Fair Credit Reporting Act (FCRA) authorization form**," and For a Non-U.S. citizen, 1 legible photocopy of the work authorization permit and social security card. * Preprinted with MD900310Z, SOC SEC ADMIN, PROT SEC BR, BALTIMORE, MD on the form. ** The FCRA, as amended on September 30, 1997, requires that the Government notify each applicant, employee, and contractor (in a document consisting solely of the notice) that a consumer report may be used for employment purposes. The applicant, employee, or contractor must authorize this use in writing before the Government obtains the consumer report. The FCRA also requires that, before taking adverse action relative to an employment decision based on a consumer report, the agency provide the consumer with a copy of the report, and a copy of the Federal Trade Commission's Consumer Rights Notice. To comply with these requirements, SSA requires that the contractor submit each applicant's or employee's signed FCRA authorization form along with the other investigative documents. Obtaining Forms: The contracting officer will include a set of the forms with the signed contract. The contractor may contact the Protective Security Suitability Program Officer (SPO) on (410) 965-4548 for additional forms. Forms Completion: The contractor must make sure that all forms are fully completed. This includes making sure that the Fingerprint charts and Personal History forms are printed legibly or typed in black ink and all signatures are in black ink. Forms Submission: The contractor must submit the completed forms for each employee and replacement employee (including each subcontractor employee) who will be performing under the contract to the Protective Security Suitability Officer. The Government will not permit contractor personnel to perform under the contract until the pre-screening process is complete. See pre-screening below. Cover Letter: The contractor must provide a cover letter listing: The names of employees for whom completed forms are submitted, The contract number; and The contractor's contact name and telephone number. Notes: (1) The pre-screening process may take up to 15 days. (2) If contractor personnel will require access to an SSA facility, the contractor should contact the SSA project officer (PO) to obtain a copy of the access procedures. Also note that some facilities require access forms to be completed and approved after pre-screening is completed but before access. The access process may take as many as seven days (five working days) at a Headquarter's facility. For access to a regional or field facility, contact the PO to determine how much time may be needed. The Protective Security Suitability Program Officer?s address is: Social Security Administration Protective Security Suitability Program Officer, Rm 1260 Dunleavy Bldg, 6401 Security Boulevard, Baltimore, Maryland 21235, Phone: (410) 965-4548 Note: The PO needs to know for whom and when the completed forms are submitted. To accomplish this, when submitting the forms for processing, the contractor must send an e-mail with this information to the PO. Waiver: For contractor employees performing services on-site at an SSA facility up to one day and where access to programmatic or sensitive information is not required, the contractor may request that the Protective Security Suitability Program Officer waive submission of the FD-258s and the Credit Authorization form. If the Protective Security Suitability Program Officer authorizes a waiver, it will apply only to the one day for which the contractor requested it. If an individual subsequently performs or is expected to perform additional work, the Protective Security Suitability Program Officer will not approve another waiver. The contractor must therefore submit the FD-258s and Credit Authorization form. Pre-Screening: The Protective Security Suitability Program Officer will use the information from the completed forms as part of the basis for making a pre-screening determination. The Protective Security Suitability Program Officer will notify the contractor whether a prospective employee may or may not perform under the contract pending a final suitability determination. Concurrently, the Protective Security SPO will send a copy of the notification to the CO and PO. Time Frame for Pre-screening The contractor should anticipate that the Protective Security Suitability Program Officer will issue the notification within 15 days after receipt of the properly completed forms. Final Suitability Determination The Protective Security Suitability Program Officer makes the final suitability determination for each contractor employee who does not require access to programmatic or sensitive systems information. Note: The Protective Security Suitability Program Officer will provide the contractor a final suitability determination in writing, either favorable or unfavorable, approximately 45 days after submittal of the completed forms. At the same time, the SPO will notify the CO and PO. The Personnel Security Suitability Program Officer makes the final suitability determination for each contractor employee who does require access to programmatic or sensitive systems information. Note: The Personnel Security Suitability Program Officer will provide the contractor a final suitability determination in writing, either favorable or unfavorable, approximately 45 days after submittal of the completed forms. At the same time, the SPO will notify the CO and PO. The Personnel Security Suitability Program Officer?s address is: Social Security Administration, OPE Security and Suitability Staff, Room 1600 Annex, 6401 Security Boulevard, Baltimore, Maryland 21235, Phone: (410) 965-0594 Unsuitable Employees: If the Government determines that a contractor employee or applicant is unsuitable, the Protective Security Suitability Program Officer or the Personnel Security Suitability Program Officer will advise the contractor in writing that such employee may not continue to perform or begin performing under the contract. Concurrently, the Protective Security Suitability Program Officer or Personnel Security Suitability Program Officer will send a copy of the notification to the CO and PO. When the contractor receives the notification, the contractor must immediately remove the employee from performing under the contract. The contractor must confirm, in writing to the cognizant Suitability Program Officer, the date of the employee?s removal. Concurrently, the cognizant Suitability Program Officer will advise the PO and CO that he has notified the contractor that the proposed contractor personnel have been determined unsuitable/unfit to perform on the contract and must be replaced. The letter will also request that a replacement(s) be named and the appropriate security forms completed as quickly as possible in order that contract performance will not be adversely impacted. The Suitability Program Officer's letter will also advise the contractor to contact the CO if there are any contract performance problems related to the removal. Neither the denial resulting from the pre-screening nor the removal of an individual determined unsuitable gives rise to an equitable adjustment under the contract. Contractor Notification to Government: In the event that contractor personnel performing on this contract either leave the company or are removed from the project, or are arrested or charged with a crime during the term of this contract, the contractor shall notify the Protective Security Officer immediately. In the notification, the contractor must provide the contractor personnel name(s), SSN, the type of charge(s), the court date, and, if available, the disposition of the charges(s). Duration of Suitability Determination: The Government must clear each contractor employee, other than a guard, for suitability every five years. The Government must clear each guard every two years. Government Control: The Government has full control over granting, denying, or withholding access to SSA facilities and for requiring the contractor to remove personnel from performing under the contract. Following a successful pre-screening, the Government will usually permit contractor personnel to work on the contract pending a final suitability determination. Permitting a contractor employee to work does not assure that a favorable final suitability determination will follow. This permission to work or issuance of a favorable final suitability determination does not prevent, preclude, or bar the Government from withdrawing or terminating any such permission or suitability determination. REMOVAL FROM DUTY The Government* may request that the contractor immediately remove any contractor employee(s) from working on the contract should the Government determine that individuals are unfit to perform on the contract. The contractor must comply with these requests. The Government's determination of unfit may be made from, but not limited to, incidents involving the misconduct or delinquency as set forth below: *The contracting officer (CO), with input from the project officer and cognizant Suitability Program Officer, will make all determinations regarding the removal of any employee(s). In the event of a dispute, the CO will make the final determination. a. Violation of the Rules and Regulations Governing Public Buildings and Grounds, 41 Code of Federal Regulations 101-20.3. This includes any local badging requirements. b. Neglect of duty, including sleeping while on duty, unreasonable delays or failure to carry out assigned tasks, conducting personal affairs during official time, and refusing to cooperate in upholding the integrity of SSA's security program. c. Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records, or concealment of material facts by willful omissions from official documents or records. d. Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words or actions, or fighting. Also, participating in disruptive activities, which interfere with the normal and efficient operations of the Government. e. Theft, vandalism, immoral conduct, or any other criminal actions. f. Selling, consuming, possession of, or being under the influence of intoxicants, drugs, or substances which produce similar effects. g. Improper use of official authority or credentials. h. Unauthorized use of communications equipment or Government property. i. Misuse of weapon(s) or tools used in the performance of this contract. j. Unauthorized access to areas not required for the performance of the contract. k. Unauthorized access to employees' personal property. l. Violation of security procedures or regulations. m. Prior determination by SSA or other Federal agency that a contractor's employee was unsuitable. n. Unauthorized access to, or disclosure of, agency programmatic or sensitive information, or IRS Tax Return information. o. Unauthorized access to an agency Automated Information System. p. Unauthorized access of information for personal gain, (including, but not limited to monetary gain) or with malicious intent. q. Not providing for the confidentiality of and disclosure and protection of information entrusted to them. Contractor personnel are considered the same as Federal employees for the purposes of applying certain provisions of: The Privacy Act of 1974, The Tax Reform Act of 1976 and the Taxpayer Browsing Protection Act of 1997, SSA regulation 1, The Computer Fraud and Abuse Act of 1986, and Section 1106 of the Social Security Act. NOTE: The Government will provide, in writing, specific reasons for removal of an employee to the contractor.
- Place of Performance
- Address: 6401 Security Boulevard, Baltimore, MD
- Zip Code: 21235
- Country: USA
- Zip Code: 21235
- Record
- SN00770338-W 20050318/050316212648 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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