SOLICITATION NOTICE
C -- Architect-Engineer (AE) Services for an Indefinite Delivery Contract for conducting Planning Charrettes at various locations as directed by the Norfolk District.
- Notice Date
- 4/7/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541310
— Architectural Services
- Contracting Office
- US Army Engineer District, Norfolk, 803 Front Street, Norfolk, VA 23510-1096
- ZIP Code
- 23510-1096
- Solicitation Number
- W91236-05-R-0015
- Response Due
- 5/9/2005
- Archive Date
- 7/8/2005
- Small Business Set-Aside
- N/A
- Description
- 1. CONTRACT INFORMATION: A-E services are expected to be required for professional master planning services to conduct programming/ planning charrettes that produces a Facility Requirements Sketch (Site Plan), and a complete DD Form 1391, including Tabs A thru J. The A/E shall perform coordination, interviews, and data collection with the customer agencies. This contract is being procured in accordance with PL 92-582 (Brooks A/E Act) as implemented in FAR Subpart 36.6. The type of contract propo sed is an Indefinite Delivery Contract (IDC). The contractor shall provide all labor, supervision, engineering and management, materials, equipment, tools, supplies and transportation to perform all work required to complete the work. Firms will be selec ted for negotiation based on demonstrated competence and qualifications for the required work. One or more Contracts will be negotiated and awarded for a period of up to three years. The cumulative value of all task orders for the three year period will not exceed $ 3,000,000. This announcement is open to all businesses regardless of size. If a large business is selected for this contract, it must comply with FAR 52.219-9, regarding the requirement for a subcontracting plan on that part of the work it in tends to subcontract. The plan is not required with this submission. The subcontracting goals for the Norfolk District, which will be considered by the contracting officer, are that a minimum of 61% of a contractors intended subcontract amount be placed with small business (SB), including 9% for small disadvantaged businesses (SDB), 5% for women owned small businesses, 3% for veteran owned small business, 3% for service disabled veteran owned small businesses and 3% for HUBZone. This procurement is clas sified under NAICS code 541310, which has a size standard of $4,000,000 in average annual receipts. The wages and benefits of service employees (see FAR 22.10) performing under these contracts must be at least equal to those determined by the Department o f Labor under the Service Contract Act, as determined relative to the employees office location (not the location of the work). Prospective contractors must be registered in the DoD Contractor Registration (CCR) database to be considered for award of a F ederal contract. Information on registration and annual confirmation requirements may be obtained by contacting the DoD Electronic Commerce Information Center at 1-800-352-9333, or via the Internet at http://www.ccr.gov. Lack of registration in the CCR d atabase will make an offeror ineligible for award. 2. PROJECT INFORMATION: The required work is specified as follows: A. Determine facility requirements. B. Conduct a full planning level analysis of the infrastructure and supporting facilities required to include roads, pavement markings, pedestrian cr ossings, sidewalks, fences, lighting, earthwork, grading, utilities, drainage, site demolition, site improvements, sustainable features, landscaping with seeding, Anti-Terrorism/Force Protection (AT/FP) building improvements, and AT/FP site improvements. C. The A/E shall prepare a facility requirements graphic and a programming cost estimate with back-up documentation in the form of a complete DD Form 1391, including Tabs A thru J in accordance with Part II A and B and in accordance with ECB 2003-8 (Rev.1 ), DD Form 1391 Preparation Planning Charrette. The Government will provide a computer with access to a DD Form 1391 Webpax Processor. The A/E shall use the Webpax processor to prepare the DD Form 1391 documentation. The Government will provide the A/E wit h a PAX user ID for use during this effort. The A-E shall be responsible for conceptual site plan preparation using computer-aided design and drafting (CADD) software and delivering the two-dimensional drawings in Autodesk AutoCAD CADD software. All drawings produced for this contract shall be in c ompliance with the A/E/C CADD Standards as issued by th e CADD/GIS Technology Center http://tsc.wes.army.mil/products/standards/AEC/intro.asp). The Government will only accept the final products, without conversion or reformatting, in the Autodesk AutoCAD 2005 format (.dwg). Drawings produced by scanning draw ings of record or containing photographic images shall be delivered in a raster format compatible with AutoCAD electronic digital format. All disciplines shall formulate and submit the final product, including all revisions at the completion of the charre tte process. Analysis format shall be MS-word (.doc). DD Form 1391 format shall be Adobe Acrobat Portable Data Format (.pdf). A. Planning Charrette Defined. A planning charrette is a fully collaborative, on-site, intensive project-planning workshop w ith broad participation by the users, installation organizations, and other interested organizations to obtain concensus on project requirements, scope and cost. B. Purpose. The planning charrette is an intensive 1-5 day effort to develop project requ irements and documentation in support of the Military Construction programming process which identify and resolve issues of standardization, functionality, location, scope, and cost which might otherwise affect execution of the project. When executed prop erly, the planning charrette will help produce high quality project documentation and reliable budget cost estimates culminating in a completed DD Form 1391. C. Process. The planning charrette team will validate the facility requirements, prepare the pr oject scope, site plan and cost estimate during an intensive workshop at the installation rather than doing an information gathering site visit and then completing the work back at the office. Preparing the cost estimate on site affords team members bes t available information. The A/E or the installation personnel will develop a conceptual site layout so that site quantities can be determined and related costs developed. The A/E will develop conceptual floor plans and functional layouts. Special use a reas within the primary facility must be identified and accounted for within the cost estimate. Some follow up work will be required following the A/E charrette decision brief to the installation commander or representative, but the technical products wil l be essentially complete at the conclusion of the charrette. D. Tasks. (1) Pre-Charrette Requirements: To maximize the benefits from and minimize the cost of a planning charrette, installation personnel must determine/resolve some of the project requ irements prior to the charrette, such as the following: a. Site selection should be complete and approved, when possible, by the Installation Planning Board (or equivalent). b. User requirements (square feet or meters of office space, etc.) and special needs should be determined and verified by the Directorate of Public Works (DPW)/ Installation Management Agency (IMA)/ Major Command (MACOM) (or others as necessary) prior to the planning charrette. At a minimum, a user questionnaire or survey should be completed prior to the charrette to identify as much as possible about the functional requirements of the proposed facility. (2) Prepare Full DD Form 1391. A DD Form 1391 with supporting documentation shall be prepared by the A/E with assistance from installation personnel. a. Method. Data gathering, interviews (phone and in-person), document review, and regulatory guidance review are the methods used. Several organizations will need to be represented at the charrette. Representatives must be empow ered to provide authoritative input to the planning process. The MACOM and IMA-Region project managers are an important resource for the charrette team and can furnish (or obtain) guidance and insight into the proper project requirements that are necessar y for development of the scope and cost associated with the DD-1391 programming document. b. The Charrette Team Members. The make up of the charrette team wi ll depend on the functional requirements of the project. The team members may include the following: 1) MACOM Project Manager (PM) (Command Level Proponent); 2) IMA North East Region PM; 3) United States Army Corps of Engineers (USACE) Major Subordi nate Command (MSC) representative; 4) Installation personnel (at a minimum): Users/Proponent (to define requirement); DPW Project Manager; Director of Housing; Director of Community Activities; Real Property Master Planning; Environmental Directorate; D irectorate of Information Management Exterior and Interior; Provost Marshal (or representative) Force Protection; Fire Marshal (or representative) Fire Code Requirements; Safety Officer; Installation utilities personnel (electrical, water, sewer and gas); Army and Air Force Exchange Service (AAFES) for non-official telephone service; Airfield Ops; Others as desired or required. (5) A/E Staff unless otherwise directed, the A/E shall provide the following: a. Project Manager acts as the planning charrette facilitator; plan, schedule, and manage the charrette process including: development of a schedule and agenda in coordination with all parties involved; presents decision brief to installation command representative; b. Cost Engineer - The cost engineer will prepare a project cost estimate for the entire project using software (PC-COST (preferred), PACES, and/or MCACES,) authorized for use by DOD agencies. Line items and their related costs for all the site preparation and utility costs should be based on site specific information and be developed within MCACES or PC-COST. The total project cost estimate (from which a DD1391 can be developed) will be provided in electronic format suitable for use by PC-COST and uploaded directly into the PAX 1 391 Processor. If MCACES is used, the cost estimate must be structured in the ENG 3086 format suitable for electronic import into PC-COST; c. PAX Operator The PAX operator will input the project into the DD-1391 processor module of the PAX system. This person is responsible for electronic input or corrections to the DD-1391 form; d. Planner. The planner is responsible for writing the various paragraphs required within the DD-1391. When the installation has standard type paragraphs available, the pla nner must obtain these and either edit the paragraph to fit the current project or write a new paragraph. Finished paragraphs will be given to the PAX operator for input into the DD-1391. The USACE PM and PAX Operator will function as planners; and e. O ther disciplines and criteria specialists as needed. It may be necessary to involve some or all the following disciplines: architect, civil engineer, economist, electrical engineer, environmental engineer, geologists, hydrologists, landscape architect, mec hanical engineer or value engineer. One discipline must be familiar with AT/FP criteria and trained in the Unified Facilities Criteria (UFC) for Force Protection. 3. Activities. a. The A/E will prepare DD Form 1391 documentation, with particular em phasis on scope, cost, and justification; b. The A/E shall meet with Installation/ MACOM/ IMA-REGION experts concerning the DD Form 1391 supporting documentation. Conduct a site visit. Meetings to gather additional data may be held with Installation perso nnel, Corps of Engineer (COE) personnel, and other key Installation/ MACOM/ IMA-Region representatives as necessary; c. The A/E shall complete supporting documentation necessary for a DD Form 1391. Supporting paragraphs will be prepared in accordance wit h AR 415-15 Army Military Construction Program Development and Execution. The A/E will base an economic analysis on data provided by the Installation. The economic analysis will be prepared using the most recent version of ECONPACK; d. Contractor will i nput the DD Form 1391 into the DD-1391 PAX Processor and (for new projects) provide project number/s to Installation/ IMA Region/ MACOM personnel. E. CHARRET TE PRODUCTS. A Planning Charrette Report will be submitted containing the following: 1. Project scope write-up including primary facility description, applicable Army standard design, gross area, special features, site improvements, utility services, and a write-up of each discipline required in the project; 2. Site layout sketch (site plan) showing the outline of the proposed facility and other site improvements on the selected site, AT/FP stand-off requirements, and proposed routing and connection of u tilities; 3. Draft submission of DD Form 1391 (including supporting tabs and charrette validation form). Force Protection requirements will be determined so the costs can be included in the cost estimate. Where the project involves reuse of existing fa cilities, seismic strengthen requirements will be determined so the costs can be included in the cost estimate; 4. Copy of charrette decision brief; and 5. Minutes of planning charrette. F. DELIVERABLES. Although the products may or may not be produ ced on-site, final deliverables shall be distributed as follows in all cases: Final submission of all DD Form 1391s shall be made to the appropriate installation via electronic submission through the 1391 Webpax processor. All graphics shall be prepared in AUTOCAD format for the 1391 facility requirements graphics and in .jpg or .gif files for loading to the PAX 1391 Processor. 1. Charrette In-brief Meeting. COE/A/E personnel shall meet with Installation/ MACOM/ IMA-Region personnel to discuss conduct of the charrette via Power Point presentation. 2. Decision Brief. A/E shall present results of planning charrette to installation command representative in a power point briefing summarizing the work done, alternatives developed and recommended solut ion (project scope and cost). 3. Planning Charrette Report A/E shall electronically provide the Planning Charrette Report to Installation/ MACOM/ IMA-Region personnel to review and provide comment on the DD Form 1391. 4. Final Submittal. A/E shall incorporate comments and provide Installation/ MACOM/ IMA-Region personnel the final DD Form 1391 with supporting. 3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by each sub-criterion). Criteria a-d are primary. Criteria e through g are secondary and will only be used as a ti e-breaker among firms that are essentially technically equal. a. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE of the firm, its personnel and consultants: (1) Demonstrated experience by the prime firm and its consultants in facilitation and conduct of planning charettes and preparation of 1391s. (2) Demonstrated experience by the prime firm and its consultants in use of powerpoint for presentation and preparation of planning documents. (3) The team must have experience in incorporation of digital photos into .pdf files for planning documents. (4) Demonstrate proficiency in the use of automated programming and estimating systems described in Block 4g. b. PROFESSIONAL QUALIFICATIONS: (1) The team must possess registered professionals in the ARC HITECTURE, MECHANICAL, ELECTRICAL, CIVIL, LANDSCAPE ARCHITECTURE, and STRUCTURAL disciplines. (2) Qualified Cost Estimator. Qualified means a professional degree with demonstrated experience. The evaluation will consider education, training, registra tion, overall and relevant experience, and longevity with the firm. (3) Submit a Project Management Plan including team organization and proposed method of carrying out the work to meet specific project requirements and schedules. c. PAST PERFORMANCE ON DOD AND OTHER CONTRACTS: (1) ACASS evaluations (superior performance evaluations on recently completed projects are advantageous); (2) Letters of evaluation/recognition by other clients. CAPACITY TO ACCOMPLISH THE WORK IN THE REQUIRED TIME: Firms mus t demonstrate the ability of their team by : providing examples of quality work, present examples of management tools that validate competence with budgetary and scheduling constraints, and presenting a recent history of compliance with performance schedules. The evaluation will consider the expe rience of the firm and any consultants in similar size projects, and the availability of an adequate number of personnel in key disciplines. e. GEOGRAPHIC PROXIMITY: Location of the firm in the general geographic area of the Norfolk District, COE is desi red, provided that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of this project. f. SB and SDB PARTICIPATION: Extent of participation of small businesses including small disadvantaged businesse s, women-owned, HUBZone, veteran and service disabled veteran small businesses, historically black colleges and universities, and minority institutions in the proposed contract team, measured as a percentage of the total estimated effort. g. VOLUME OF DO D CONTRACT AWARDS in the last 12 months with the objective of effecting an equitable distribution of DoD A-E contracts among qualified A-E firms, including minority-owned firms, small business (SB) and small disadvantaged business (SDB) participation and f irms that have not had prior DoD contracts, which will only be considered when used as a tie-breaker . Considerations may include: (1) ACASS retrievals; (2) Current workload as listed in Block 9 of the SF 330; and, (3) Equitable distribution of work among A-E firms, as stated above. 4. SUBMISSION REQUIREMENTS: All requirements of this announcement must be met for a firm to be considered for selection. Interested firms having capabilities to perform this work are invited to submit a single SF 330 for the prime firm and all consulta nts, to the above address not later than 4:30 PM on the response date indicated above. The SF 330 shall not exceed 1 single sided page per resume, in Block 7, a total of 10 projects in Block 8 and use no smaller than 12 pitch type-font. Submittals by fa csimile transmission will not be accepted and will be considered nonresponsive. Forms may be obtained through GPO at (202)512-1800 or via the web site at http://contacts.gsa.gov/webforms.nsf/(formslist)?openform&count=1000&category=Standard+Forms&expand view. The SF 330 shall clearly indicate the staffing of the office indicated to do the work and must also include the following: a. Block 3: prime firm's ACASS # and distance (in driving miles) from address of office to perform the work to the Norfolk District. For ACASS information, call 503-808-4590 or visit https://www.nwp.usace.army.mil/ct/i/; b. Block 3a. include your Data Universal Numbering System (DUNS) number and Commercial and Government Entity (CAGE) Code. c. Firms with more than one of fice - (1) Block 4: this block should reflect the proposed project team, distinguishing, by discipline, between the number of personnel in the office to perform the work and the total number of personnel in the firm; (2) Block 7, provide resumes for all key team members, whether with the prime firm or a subcontractor; list specific project experience for key team members, and indicate the team members role on each listed project (project manager, architect, cost engineer, planner, etc.) and identify where the team member is located if different from SF 330, Block 3b. Block 7c: each key person's office location; d Block 7f: registrations must include the year, discipline and state in which registered; e. Block 8b: Include a descriptive project synopsis of major items of work; f. Block 9. Indicate fee in terms of thousands of dollars, not percentage of work completed. Indicate the contract award dates, number, and amount of fees awarded on DoD (Army, Navy, and Air Force) contracts during the 12 months p rior to this notice, including change orders and supplemental agreements for the submitting office only. g. Block 10. T he selected firm must have computer connectivity. (1.) Show familiarity with the Programming Administration and Execution System (PAX) 1391 module. (2.) Show familiarity with the 1391 Cost Estimating Software (PC-Cost). (3.) Show familiarity with the ECO NPACK Software (4.) Show CADD capability with capacity to produce output files in Autodesk AutoCAD 2005 format, and .jpg or .gif files.(5) Show ability to produce CD-RW data disks. Prior to the final selection, firms considered highly qualified to accomp lish the work may be interviewed either by telephone or by formal presentation. ALL FIRMS ARE ADVISED THAT REGISTRATION IN THE CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE IS REQUIRED PRIOR TO AWARD OF A CONTRACT. Failure to be registered in the DOD CC R database may render your firm ineligible for award. All firms are encouraged to register as soon as possible. Information regarding this registration may be obtained by accessing the web site at http://ccr2000.com. Please note: Online Representations and Certifications Applications (OCRA) apply to this solicitation. With ORCA, you now have the ability to enter and maintain your representations and certification information, via the Internet at http://orca.bpn.gov. You no longer have to submit repre sentations and certifications with your proposal. Instead this solicitation contains a single provision that will allow you to either certify that all of your representations and certifications in ORCA are current, complete and accurate as of the date of your signature, or list any changes. Additional information regarding this policy is located on our website. THIS IS NOT A REQUEST FOR PROPOSAL. SOLICITATION PACKAGES WILL NOT BE PROVIDED.
- Place of Performance
- Address: US Army Engineer District, Norfolk 803 Front Street, Norfolk VA
- Zip Code: 23510-1096
- Country: US
- Zip Code: 23510-1096
- Record
- SN00784487-W 20050409/050407212642 (fbodaily.com)
- Source
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