SOLICITATION NOTICE
X -- GSA Region 7/8 Customer Conference
- Notice Date
- 4/7/2005
- Notice Type
- Solicitation Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- General Services Administration, Public Buildings Service (PBS), Center for Management Support and Administrative Services (PH), General Services Administation P.O. Box 821635, North Richland Hills, TX, 76182-1635
- ZIP Code
- 76182-1635
- Solicitation Number
- GS-00P-05-CYM-0005
- Response Due
- 4/21/2005
- Archive Date
- 5/6/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will NOT be issued. This solicitation document incorporates provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2001-01. The NAICS is 72110 and the Small Business Size Standard is $5 million. The General Services Administration, intends to block single occupancy sleeping rooms, procure meeting space for the following event: WORKSHOP NAME: Region 7/8 Customer Conference 2005 WORKSHOP DATES: August 22-24, 2005 MEETING ROOM/FOOD AND BEVERAGE REQUIREMENTS: Sunday thru Wednesday: Cyber Caf? Room for 3 perimeter tables/multiple power sources required Sunday thru Thursday: Office for 20 ppl and perimeter tables Monday GS for 180 people from 4pm-9pm, Cash Bar/Reception (same room) Dinner for 25-50ppl (optional) 5 tabletop exhibits in foyer area near registration desk Tuesday GS for 180 people from 8am-5pm, CB & PM Break, Boxed Lunch with program in separate room 4-5 Breakout Rooms for 40-50 ppl (classroom) 5 tabletop exhibits in foyer area near registration desk Dinner for 25-50ppl (optional) Wednesday GS for 180 people from 8am-5pm, CB & PM Break 4-5 Breakout Rooms for 40-50 ppl (classroom) Plated Luncheon Program in separate room. 5 tabletop exhibits in foyer area near registration desk General Session room to be set in crescent rounds of 6-8 per table. Provide catering menu price list and indicate discount off menu prices, if applicable. The following event specifications for hotels considered must meet the following criteria: HOTEL LOCATION AND ACCOMMODATIONS: 1. Within City Limits of Colorado Springs, CO 2. Accommodate both meeting and lodging needs in the same establishment. 3. Single occupancy rate to be within Government per diem allowance (currently $104.00/night). 4. Hotel located in safe, well-lighted area. 5. Rate must be offered three (3) days pre and post the proposed conference dates. LODGING: Sunday 30 rooms Monday 180 rooms Tuesday 180 rooms Wednesday 90 rooms 1. Reservations will be made through a group rooming list, to be provided 3 weeks prior to conference start (however, individuals will pay own lodging). 2. Rooms equipped with sprinkler system in each sleeping room. 3. Individual sleeping rooms to be equipped with telephone data ports. Indicate charges for this service, if applicable. 4. No additional charge for double occupancy (i.e., spouses). MEETING SPACE: 1. Ample adjustable room lighting conducive for training environment. 2. General session room setup by 7:00 am each morning (24-hour hold) 3. General session room shall include adequate space to accommodate a centered stage, panel/head table (seating up to 8 people), training equipment; VCR, overhead projector, 2 projection screens, LCD projector, and lap top computer. 4. Break out rooms shall include adequate space to accommodate a screen, LCD projector and lap top computer. (24-hour hold) 5. Equipment to be provided by either the Government and/or an A/V company which may or may not be the hotel on-site A/V company (to be procured separately). 6. Registration table set up outside general session room to accommodate 3 people in L shape with office and/or storage space located nearby. MANDATORY REQUIREMENTS: 1. Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA-http://www.usfa.fema/gov/hotel). (2) Hotel must be compliant with American with Disabilities Act (ADA), 42 U.S.C. Section 12101 et. seq. CLAUSES/PROVISIONS: The provisions at FAR 52.212-1, Instructions to Offers-Commercial; FAR 52.212-2, Evaluation-Commercial Items; FAR 52.212-3, Offeror Representations and Certifications-Commercial, Offer Representations and Certifications - Commercial Items, (NOTE - offers are to submit completed copy with their offer, clause is attached to this combined synopsis/solicitation); FAR 52.212-4, Contract Terms and Conditions, Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. EVALUATION: FAR 52.212-2 -- EVALUATION -COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers and are listed in descending order of importance: Lodging Rate - $___________/night Meeting Rooms (based on 80% pickup of room block) General Session Room - $_____________/day Breakout Room - $_______________/room/day Reception Room - $______________ (Note: Appropriately sized and location of meeting space may be further evaluated.) Catering Menu Prices - Please submit as separate attachment. Comparable meal selections will be further evaluated. If any discount off catering prices will be offered, please indicate the discount percentage here - ______%. Indicate any additional special considerations provided. As proposals become more equal in the lodging rate and meeting rooms rates provided, the special considerations become more important. _____________________________________________________ _____________________________________________________ _____________________________________________________ _____________________________________________________ QUOTATIONS: DUE April 21, by 10:00 am local time. Submit e-mail quotations to lisa.daniels@gsa.gov or fax quotations to (817) 281-9143. DO NOT MAIL TO PO BOX. The contract shall require that tax exempt forms be accepted, if applicable. INTERESTED HOTELS MUST FILL OUT REPRESENTATIONS/CERTIFICATIONS. ONCE A PROPOSAL IS RECEIVED, THE FORM WILL BE PROVIDED.
- Place of Performance
- Address: Colorado Springs, CO
- Record
- SN00784631-W 20050409/050407212907 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
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