Loren Data's SAM Daily™

FBO DAILY ISSUE OF APRIL 30, 2005 FBO #1251
SOLICITATION NOTICE

D -- DATABASE FOR ELECTRONIC ACCOUNTING AND CATALOGING

Notice Date

4/28/2005
 

Notice Type

Solicitation Notice
 

NAICS

541519 — Other Computer Related Services
 

Contracting Office

US Army Humphreys Engineer Center Support Activity, ATTN: CEHEC-CT, 7701 Telegraph Road, Alexandria, VA 22315-3860
 

ZIP Code

22315-3860
 

Solicitation Number

W912HQ-05-T-0022
 

Response Due

5/9/2005
 

Archive Date

7/8/2005
 

Small Business Set-Aside

N/A
 

Description

The U.S. Army Corps of Engineers intends to award a sole source contract to Brodart Automation for the Corps of Engineers Library Information Online (CELIO) Database in accordance with the Statement of Work (SOW). This is a combined synopsis/solicit ation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solici tation will not be issued. Statement of Work CORPS OF ENGINEERS LIBRARY INFORMATION ONLINE (CELIO) Section I General Information A. Purpose: The United States Army Corps of Engineers (USACE) Technical Libraries have a requirement to maintain a database for electronic accounting and cataloging of facility holdings and to afford cost-effective automation of library information servi ces. The Corps of Engineers Library Information Online (CELIO) Database is used as a means to meet this requirement, serving as the corporate repository of USACE technical library holdings. Brodart Company of Williamsport, PA currently maintains this uni on list of approximately 562,635 holdings. B. Background: In 1997, the USACE Libraries converted to Brodarts LePac Public Access Catalog, using Brodarts hardware and software facilities. Prior to the decision to move to Brodart for these library support services, an exhaustive study of the var ious options available to provide library automation was conducted. From 1997, Brodart Co. has maintained the CELIO Database on its hardware in Williamsport, PA., using its own copyrighted and proprietary software. USACE Libraries On-line Computer Libra ry Center (OCLC) derived-records updates are electronically transferred via File Transfer Protocol (FTP) into the system once a month. C. Scope: The CELIO Database maintained by Brodart Company is a service provided to all Corps of Engineers employees  importantly the engineers, scientists, and attorneys within the Corps. The CELIO provides access to information holdings of all (appro ximately 41) USACE libraries, both individually and collectively, and contains approximately 562,635 holdings. CELIO is available to all users from their desktop PCs 24 hours a day, 365 days a year via the Internet, and also provides USACE libraries with accountability of individual library holdings in accordance with AR 735-17. D. Regulations and Guidelines: AR 735-17, Accounting for Library Materials DA Pam 25-96, The Army Library Program ER 25-1-96, The USACE Library Program ER 700-1-1, USACE Supply Policies and Procedures Section II Technical Information A. Contract Requirements: Vendor shall maintain the CELIO Database meeting as a minimum the following requirements: The CELIO Database must be accessible to multiple users from their desktop PCs 24 hours a day, 365 days a year via the Internet. The Dat abase must accept and maintain the full-bibliographic and site-specific holdings, identifying symbols, editions, copy numbers, specific library information and edited catalog data. The Database must have the capability to import, store, and export Machine Readable Catalog (MARC) records with complete integrity of structure (leader, record directory, and viable fields); content designation (tags, indicators, and subfields); and data content itself must be maintained. The CELIO must be updated monthly or mo re often using the web-based FTP Protocol for OCLC derived records. Holding records will be created for individual Corps libraries based on the code present in the 049 Field (OCLC Symbol) when electronic data are loaded into the vendors system. When MAR C record data are entered via FTP electronically transferred OCLC derived records, the system must check for duplicate records by matching the OCLC Number. When a duplicate bibliographic record is encountered, the system shall link a holding or copy of co py recor d to the existing bibliographic record. The CELIO must support the capability to load, add, modify, and delete information pertinent to holdings so that the Online Catalog reflects the current holdings of the Corps libraries. The Database must be searcha ble by author, title, and subject as a minimum and should support Boolean Logic. The vendor must also offer library circulation as a subsystem to interested individual libraries in order for Corps libraries to maintain property accountability. The vendor will furnish required hardware and software to maintain this Union List. Vendor shall provide password protection to database features such as interlibrary loan and/or downloading bibliographic lists. There shall be at least 25 but not more than 35 pass words in the active status for these subset features. The User ID for all of these subsets shall be USACE. The passwords shall be six alphanumeric characters, using both upper and lower case for different letters. These passwords shall be provided to th e USACE Command Librarian for distribution and implementation, and shall also be activated upon the contracts start date. Vendor shall choose and obtain an URL from the list below to appear as the CELIO URL. The vendor can use its internal URL, but the Corps URL will appear on the CELIO Database. Depending upon availability, the vendor shall choose an URL from the prioritized list below: http://www.corpslibrary.com (1) http://www.corpslib.com (2) http://www.USACELIB.com (3) http://www.USACEINFO.com (4) USACE Library locations may be added or deleted at any time during the period of this contract. B. Contract Deliverables: The Contractor will provide to the Government: (1) a schedule of USACE Libraries OCLC bibliographic FTP loading dates; (2) monthly database updates; (3) error reports and database import/export reports; (4) Corps URL and passwo rds determined by the USACE Command Librarian. C. Period of Performance: 19 May 2005 to 18 May 2006 (base year) plus one option year (19 May 2006 to 18 May 2007). D. Place of Performance: All work will be performed at the Contractors facility, unless otherwise approved by the Contracting Officer (KO). E. Government Furnished Equipment/Software: None. F. Point of Contacts: 1. Contracting Officers Representative (COR) is Chester B. Walker, CECI-C, (202) 761-1253, Chester.B.Walker@usace.army.mil 2. Contracting Officers Technical Representative (COTR) and Corps of Engineers Command Librarian, responsible for Quality Assurance and Deliverables, source of Corps of Engineers Technical expertise regarding this contract, is Mr. Timothy P. Hays, CENAE- IM-L, (978) 318-8349, Timothy.P.Hays@nae02.usace.army.mil 3. Corps of Engineers Technical Library Program Manager is Frank D. Troyan, CECI-C, (202) 761-5993, Frank.D.Troyan@usace.army.mil G. General Notes and Deliverables: A Material/Inspection and Receiving Report, DD Form 250, must be submitted to the COTR, which cites the products and services delivered during an invoiced period. Upon receipt from the Vendor, the COTR will review the Receiving Report to verify correctness of the Vendors claim. The COTR will review and approve/certify, or reject (wholly or partially), claims for payment of deliverables cited in the Receiving Report. In making this review, the COTR will affirm (or not ) full/complete receipt (quantity) and quality (per contract requirements and specifications) of deliverables which the Vendor claims for payment. If the COTR agrees with all aspects of the Receiving Report, the COTR will sign Box 22 of DD Form 250 and wi ll furnish a signed copy of it to both the Vendor and COR. All Receiving Reports for a payment period must be furnished to the COR prior to the Vendor submitting invoices to the USACE Finance Center (UFC) for payment. The COR will complete the claim proc ess by creating an electronic copy of the Receiving Report in the Corps of Engineers Fin ancial Management System (CEFMS), verifying acceptance and authorizing payment. The Vendor will submit the signed Receiving Reports and invoice to the USACE Finance Center at the following address: USACE Finance Center 5722 Integrity Drive Millington, Tennessee 38054-5005 ATTN: Accounts Payable Division H. Special Instructions: Upon acceptance of this Delivery Order the Contractor agrees to perform work and produce/provide deliverables as identified in this Statement of Work (SOW). Requests for support of additional requirements outside this SOW must b e submitted in writing through the COTR to the Contracting Officer for modification to this delivery order, prior to the Contractor providing the additional requested support. Note also that the Contracting Officer is the only Government Official authoriz ed to commit Government resources; no new work or additional work is to be started until agreed upon and authorized by the Contracting Officer. Contracting POC: Claraly.R.Sawyers@HQ02.USACE.ARMY.MIL
 

Place of Performance

Address: US Army Humphreys Engineer Center Support Activity ATTN: CEHEC-CT, 7701 Telegraph Road Alexandria VA

Zip Code: 22315-3860

Country: US
 

Record

SN00797542-W 20050430/050428212149 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |