Loren Data's SAM Daily™

FBO DAILY ISSUE OF MAY 05, 2005 FBO #1256
SOLICITATION NOTICE

R -- DDNV Sign Language Interpretation

Notice Date

4/4/2005
 

Notice Type

Solicitation Notice
 

NAICS

541930 — Translation and Interpretation Services
 

Contracting Office

Defense Logistics Agency, Logistics Operations, Defense Distribution Center, 2001 Mission Drive DDC CSS-A, Bldg 81, New Cumberland, PA, 17070-5001
 

ZIP Code

17070-5001
 

Solicitation Number

SP3100-05-T-0348
 

Response Due

4/18/2005
 

Point of Contact

SETH CUSTER, CONTRACT SPECIALIST, Phone 717-770-5356, Fax 717-770-7591,
 

E-Mail Address

seth.custer@dla.mil
 

Small Business Set-Aside

Total Small Business
 

Description

The Defense Distribution Center, Procurement Office DDC CSS-A (Attn: Seth Custer (717) 770-5356) HQ Bldg. 81, 2001 Mission Drive, New Cumberland, PA 17070-5001, has a requirement for interpreter services for Defense Distribution Depot Norfolk, VA, to include interpreting spoken English into signed English or American Sign Language (ASL) and ASL or signed English into spoken English as described in the following Statement of Work. This will be a firm fixed price order. To receive an award resulting from this request for quote, your company MUST be registered in the Central Contractor Registration (CCR) database. Free registration is available via the Internet at www.ccr.gov. Please send quotes by E-Mail to seth.custer@dla.mil or by fax at (717) 770-7591. Due date for responses is Friday April 15, 2005 at 3:00 PM EDT. CONTRACTOR INFO Contractor Name: ___________________________________ Address: __________________________________________ ___________________________________________ POC: ______________________ phone: _________________ Email: _________________________ fax: ____________ GSA Schedule Number (if Applicable) __________________ exp date _________ GOV Visa accepted for payment? _______yes ________no DUNS Number _____________ Fed Tax Number ______________ Cage Code ___________ QUOTE Contractor shall provide interpreter services for Defense Distribution Depot Norfolk, VA, to include interpreting spoken English into signed English or American Sign Language (ASL) and ASL or signed English into spoken English as described in the following Statement of Work. Travel may be required to any of the DDC centers. Contractor shall bill travel expenses at the actual costs incurred but not to exceed the amount payable under the Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR). Contractor shall provide receipts for all travel costs with the exception of meals along with their invoice to the Government POC. Contractor shall quote to the SOW in following format: YEAR 1: Period of performance 01 May 2005 through 30 April 2006. CLIN 0001 *Hourly Rate (normal business hours): $_____________ Overtime Rate: $_______________ Cancellation Fee/Terms: _________________________ YEAR 2 (Option Year 1): Period of performance 01 May 2006 through 30 April 2007. CLIN 1001 *Hourly Rate (normal business hours): $_____________ Overtime Rate: $_______________ Cancellation Fee/Terms: _________________________ * NORMAL BUSINESS HOURS shall be Monday – Saturday, 6:30am - 8:00pm. CLAUSES ** IMPORTANT ** Contractor: Mark the contract or Purchase Order number on all paperwork and shipments. The order number must appear on the exterior of the shipment. Failure to follow these instructions will hold up payment to you & could result in the return of merchandise at your expense. “ESTIMATED HOURS - PRICE ADJUSTMENT” The hours shown represents the Government's best known estimates. The Contractor shall be paid for services delivered at the prices specified. If the Government requirements do not result in the amount described as estimated, such event shall not constitute the basis for an equitable adjustment under the order. The Government may discontinue this order in whole or part at any time during the stated period of performance upon 30 days written notice to the contractor or shorter notice if agreed to by the contractor. At the end of the stated period of performance the order is complete. NOTE: Billing shall be made monthly. NOTE: Illegal drugs, guns or other contraband are not authorized on this Federal installation. It is the contractor's responsibility to ensure that its employees working on-site at this installation are U. S. citizens or legal aliens with no outstanding warrants. This installation is manned by a DoD Police Force who possesses apprehension authority, which includes holding suspects for local authorities. These officers can and will charge individuals with an established court appearance via the Federal Magistrate. This agency processes illegal aliens in accordance with INS instructions. FAR 52.217-5 - “EVALUATION OF OPTIONS” Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of provision) 52.217-9 - “OPTION TO EXTEND THE TERM OF THE CONTRACT” (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. (End of clause) FAR 52.212-2 – EVALUATION – COMMERCIAL ITEMS (JAN 1999). (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Order of Importance: The Government will evaluate proposals based on the following factors: Technical, Past Performance, and Price. Technical (Factor 1), Past Performance (Factor 2), and Price (Factor 3) are of equal importance. Evaluation Procedures: The Government intends to award one contract to the responsive, responsible offer using the lowest priced, technically acceptable source selection process. Technical Proposals shall be evaluated for acceptability or unacceptability only. Award will be based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factors. Once a proposal has been determined acceptable under Factor 1 and Factor 2, the proposal will then be evaluated for the lowest price. Factor 1 – Technical Capability: Technical capability will be evaluated on an acceptable/unacceptable basis. An offeror must comply with all aspects of the technical requirements as established in the Statement of Work and must meet criteria set forth in the Evaluation Criteria. Also included are general considerations such as contract terms and conditions. Factor 2 – Past Performance: Past Performance acceptability will be evaluated on an acceptable/unacceptable basis. Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance and, as a result, will receive a “Neutral/Unknown Confidence” rating for past performance. In investigating relevant past performance, the Government will consider information in the offerors proposal and information obtained from other sources. Other sources may include past and present customers and their employees, other Government agencies including state and local agencies, pre-award surveys, consumer protection agencies and better business bureaus, and others who may have useful information. Factors such as customer satisfaction, timeliness, product quality, and similarity to the existing project will be taken into account. To be acceptable, the proposal must provide sufficient information about the offerors performance record that the Government can determine that the offeror should be able to successfully perform the required effort. Factor 3 - Price: Technically acceptable proposals found to have an acceptable record of technical capabilities and past performance will be evaluated for the lowest price. Award will be based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factors. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Discussions: Discussions or negotiations may be conducted with all offerors within the competitive range in accordance with FAR 15.610. If an offeror is given an opportunity to correct any deficiencies in a proposal and after correction the proposal is still determined to be unacceptable, such determinations will be cause for rejection of the proposal. No offeror will be given an unlimited amount of opportunities for correction of a proposal. The Government reserves the right to make a final determination whether a proposal is acceptable or unacceptable solely on the basis of the information submitted and to proceed without requesting additional information. STATEMENT OF WORK AMERICAN SIGN LANGUAGE INTERPRETATION SERVICES DDNV – NORFOLK, VA Provide interpreter services for Defense Distribution Depot Norfolk, VA (DDNV), to include interpreting spoken English into signed English or American Sign Language (ASL) and ASL or signed English into spoken English. Contractor will receive and book each assignment after consultation with the Government. Appointments may be arranged via phone or email. Additional interpreters are permitted, after consulting with the Government, when the length of the appointment is such that a single interpreter cannot provide adequate service without frequent or lengthy breaks. The number of additional interpreters will be kept to the minimum necessary to provide good service. Interpreters will have, at a minimum, a proficiency level of 3 unless the nature of the assignment requires a higher level. Contractor will have a working knowledge of and daily access to email and the internet. Appointments during normal business hours (Monday-Friday, 0800-1630) will be charged at the regular hourly rate. Appointment outside normal business hours will be charged at the overtime rate. Contractor shall coordinate all appointments with the Government Requirements Representative (GRR) and notify the representative of any changes. If the contractor cannot attend a scheduled event, 48 hours notice shall be given to the GRR. The Government will not incur any charges and the event will be rescheduled. For kept appointments, chargeable time will begin at the designated appointment time and end when contractor is released by the person who requested services. If additional travel is required, mileage will be reimbursed in accordance with the Joint Travel Regulation. * IMPORTANT - DDNV has a requirement for a number of 2-week training sessions on warehousing operations in 2005. These sessions are tentatively scheduled to begin 11 July 2005 and go to approximately 23 September 2005. This schedule is subject to change. This training is a major initiative at DDNV and there is great importance on continuity and consistency in the interpretation for hearing impaired employees participating in this training. Working with the same interpreter over an extended period of time helps to build rapport and makes learning easier – developing a more consistent communication for our hearing impaired employees. Due to the overall nature of this training – depth of material, time allotted for training, etc – it is essential that the awardee of this contract commit to the same interpreters being available for the entire duration of these sessions. This interpreter shall have familiarity of warehousing operations as well, to ensure consistency and to eliminate downtime in the training. Each offeror must commit to providing one single interpreter for each of the two-week training sessions to be considered technically acceptable. Contractor will submit monthly invoices for actual hours worked on the 3rd day of each month for work performed the previous month to be paid by Government Credit Card. EVALUATION CRITERIA The contractor shall submit a written technical and price proposal for consideration before the due date and time. The Government intends to award one contract to the responsive, responsible offer using the lowest priced, technically acceptable source selection process. (See above clause 52.212-2 – EVALUATION – COMMERCIAL ITEMS (JAN 1999). Proposals will be evaluated based on contractor’s proposed technical capabilities as they relate to the Statement of Work and the following Technical and Past Performance Factors. FACTOR 1 – Technical Capabilities Contractor’s ability to meet or exceed requirements in the Statement of Work with special emphasis based on: 1. Consistency in interpreter assignments. - see * IMPORTANT item in Statement of Work 2. Knowledge of acronyms used at DDNV and the Distribution Standard System: - Offerors shall have an interpreter that is very familiar with the acronyms used at DDNV to ensure that the interpretation is consistent with the information being presented FACTOR 2 - Past performance Contractor shall provide three (3) sources of past performance. Past performance as it relates to Factor 1 and work in Government contracts and warehousing operations in preferred. FACTOR 3 - Price Technically acceptable proposals found to have an acceptable record of past performance will be evaluated for the lowest price. Award will be based on the lowest evaluated price of proposals meeting or exceeding the acceptability standards for the non-cost factors. NOTE: THIS NOTICE MAY HAVE POSTED ON WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (04-APR-2005). IT ACTUALLY APPEARED OR REAPPEARED ON THE FEDBIZOPPS SYSTEM ON 03-MAY-2005, BUT REAPPEARED IN THE FTP FEED FOR THIS POSTING DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
 

Web Link

Link to FedBizOpps document.
(http://www.eps.gov/spg/DLA/J3/DDC/SP3100-05-T-0348/listing.html)
 

Place of Performance

Address: DEFENSE DISTRIBUTION DEPOT NORFOLK, VA 1968 Gilbert Street Norfolk, VA

Zip Code: 23512

Country: USA
 

Record

SN00800440-F 20050505/050503213707 (fbodaily.com)
 

Source

FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)

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