SOLICITATION NOTICE
W -- High Speed Copiers & associated components including service, support, maintenance, installation & training
- Notice Date
- 5/6/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- 55 Broadway; Cambridge, MA 02142
- ZIP Code
- 02142
- Solicitation Number
- DTRT57-05-Q-80123
- Response Due
- 5/24/2005
- Archive Date
- 8/24/2005
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The applicable NAICS code is 423420. This solicitation document and incorporated provisions are those in effect through the current FAR which include Amendments from FAC 2005-03 which became effective on April 11, 2005. This announcement constitutes the only solicitation; quotes are being requested and an additional written solicitation will not be issued. The provisions at 52.212-1, Instructions to Offerors-Commercial; 52.212-2, Evaluation-Commercial Items; 52.212-3, Offeror Representations & Certifications-Commercial Items; 52.212-4, Contract Terms and Conditions-Co mmercial Items; and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items apply to this acquisition. These references may be viewed at www.arnet.gov. It is the Government?s intent to make a purchase order award based upon initial offers without entering into discussions or negotiations. Award will be made to the responsive and responsible Offeror whose offer will provide the greatest overall value to the Government. The Statement of Work (SOW) is as follows: 1.1. Objective: The purpose of this statement of work is to purchase new high-speed copiers and associated components for the Volpe Center, including service, support, maintenance, installation and training, complete and ready for use. The statement includes trade-in value and re moval from Volpe property of existing copiers identified in the work statement. The purchase shall be a Lease to Own Procurement (LTOP) where payments will be made monthly over a period of five years (60 Month L TOP). 1.2. Volpe Center Normal Business Hours: For information purposes only, normal working hours at the Volpe Center are between 8: 15 AM to 4:45 PM Monday through Friday.1.3. Access to the Volpe Center: The contractor shall follow all instructions given by the security force while at the Volpe Center and it buildings. The point of contact shall assist the contractor to gain access to the facilities.2. Location and Delivery Point: The location of the work is the: Volpe Center, 55 Broadway Cambridge, MA 02142. The delivery point is the: Volpe Center, DTS-872, 44 Potter Street, Cam bridge, MA 02142. 3. New Copiers: The contractor will provide the Volpe Center with a total of three (3) new machines. One (1) machine will be a high speed, high volume print center copier and the other two (2) machines shall be identical with speed and features for walk up copying. 3.1 High Volume Print Center Copier (CLIN 001): The Contractor shall provide one high volume copier able to print at least 600 dots per inch (dpi) and 125 lines per inch (lpi). The scanner shall be able to scan at least 300 x 400 dpi. The copier shall be installed in building 4, 1st floor. The location has direct access to the loading dock at 44 Potter Street. The copier shall include an interposer for insertion of pre-printed material into documents. The Contractor shall provide a machine capable of multi-tas king deferent jobs and able to accomplish simultaneous hardcopy document scanning and printing. The machine shall have a queuing mechanism with separate document repositories for both print and scan jobs. The scanner and document feeder provided shall be able to handle original mediums sizes between 8.5 x 11 to 11 x 17 and material weights of 16 lb bond to 110 lb index. The copier shall be capable of zooming from 25% to 400% of original size and contain a visible indicator for paper and toner levels. The Contractor will provide the Volpe Center with a heavy-duty copier capable of producing up to 500,000 images monthly and at a print speed of at least 75, 8.5 x 11 images per minute. The copier will be able to print to paper sizes 8.5x 11 to 11 x 17. The copier shall be equipped with both a finisher and an interposer. The copier provided shall be furnished with a finisher having an offset stacker and a stapler capable of batch copying and collating. The stacker/stapler shall have a total capacity of not less than 3,800 sheets (8.5 x 11 ) and have the capacity to automatically inline staple at least 70 sheets of paper for single/portrait comer, single/landscape comer, and dual/portrait long edge. The capacity of the output tray shall be not less than 450 sheets. Electrical requirements are 208/240 volt, 3-phase, 60 hertz and have an auto off (sleep) and low power mode power management. The copier shall be low ozone emission ( less than 0.04 mg/m3) and Energy Star compliant. 3.1.1 Network Capability and Network Module for the High Volume Print Center Copier (CLIN 002). The c opier shall include a networking module that is enabled and outfitted with software for connection to the Volpe Center intranet so that documents can be sent to the copiers via office personal computers. The contractor shall include a site license or equivalent shall cover the entire Volpe Center so some employees, estimate 25 are able to send documents to this machine to a secure network mailbox. The machine will have a network connectivity controller supported with Ethernet and Microsoft Windows XP driver. Electrical requirements are 208/240V, 3-phase and have an auto off and low power mode power management. The copier shall be low ozone emission ?0.04 mg/m3) and Energy Star compliant. 3.2 Two High Speed Machines for Walk Up Production Copying (CLIN 003). The Contractor shall provide t wo high-speed machines for walk up copying. One copier shall be installed in building 1, 8th floor and the other copier shall be installed in building 1, 3rd floor. The delivery access is available through the loading dock at 44 Potter Street to the freight elevator in building 1. The scanner and document feeder provided shall be able to handle original mediums sizes between 5.5 x 8 toll x 17 and material weights of 16lb bond to 110 lb index. The copiers shall be capable of zooming from 25% to 400% of original size and contain a visible indicator for paper and toner levels. The Contractor will provide the Volpe Center with two heavy-duty copiers capable of producing up to 50,000 images per monthly and at a print speed of at least 55, 8.5 x 11 images per minute. The copiers will be able to print to paper sizes 8.5 x 11 to 11 x 17. The copiers provided shall be furnished with a finisher having an offset stacker and a stapler capable of batch copying and collating. The stacker/stapler shall have be a total capacity of not less than 1800 sheets (8.5 x 11 ) and have the capacity to automatically inline staple at least 45 sheets of paper. Electrical requirements are 240volt, 2-pole, 60 hertz and have an auto off (sleep) and low power mode power management. The copiers shall be low ozone emission ?0.04 mg/m3) and Energy Star compliant. There are no requirements for network options on the two walk up copiers other than the machines installed shall be readily convertible for network connection by means of an optional installation at a later date if the Government so desires to c onnect the machines to the network. 3.3. Comprehensive Monthly Service Plan (CLIN 004). Maintenance includes pooled copy allowance of at least 240,000 monthly impressions, all supplies, toner, staples, all parts and labor, except paper. Maintenance also includes 4-hour service response time, equipment replacement guarantee, quarterly reviews, delivery and installation. The plan shall apply to all three copiers required in the work statement. 3.4 Trade-in and Removal of Old Copiers (CLIN 005). The Volpe Center wishes to trade in the following Xerox copiers for value and the Contractor shall remove the trade-ins as part of the SOW: Xerox Model Number: 5855, Xerox Serial Number: C7C082040, X Number: X-10, Loan/Lease Tag Number: 82489, Tag Number: 98692, Location: 1/8-01C; Xerox Model Numb er: 5855, Xerox Serial Number: C7CO71463, X Number: X-9, Loan/Lease Tag Number: 82497, Tag Number: 98690, Location: 4/2/03; Xerox Model Number: 5885, Xerox Serial Number: DVOO02441, X Number: X-7, Loan/Lease Tag Number: 82485, Tag Number: 98693, Location: 1/8-01C; Xerox Model Number 5885, Xerox Serial Number: DDVOOO1691, X Number X-8, Loan/Lease Tag Number: 82486, Tag Number 98694, Location 1/3/41; Xerox Model Number: 58001, Xerox Serial Number: IYNO14544, X Number X-11, Loan/Lease Tag Number 82488, Tag Number 98691, Location 4/1/46; Xerox Model Number: Docutech 13 5, Xerox Serial Number: WII033055, X Number X-6, Loan/Lease Tag Number 81879, Tag Number 93023 (2 IBM Personal computers and 3 display monitors are included in Tag Number 93023), Location 4/1/46, Memory Serial Number 3024AI0174, Tag Number 9869, Display Serial Number 6D84801616, Tag Number 5727, Processor Serial Number FW9473 0 100, Hard Drive Serial Number TK506012, Tag Number 3337, Disk Drive 16102583 Tag Number 5512. Price out requirement for following CLINS: CLIN 001 High Volume Print Center Copier: Cost ($/Month) ____________, CLIN 002 Network Capability and Network Module for the High Volume Print Center Copier: Cost ($/Month) ____________, CLIN 003 Two High Speed Machines for Walk Up Production Copying: Cost ($/Month) ____________, CLIN 004 Comprehensive Monthly Service Plan: Cost ($/Month) ____________, CLIN 005 Trade in and Removal of Old Copier, include in prices above. Total Cost per month: $____________, Total Cost per 60 months: $____________. In addition, offeror must demonstrate in writing th at they have the ability to purchase new high-speed copiers and associated components for the Volpe Center, including service, support, maintenance, installation and training, complete and ready for use. A response to this announcement must be mailed to the following: U.S. Department of Transportation, Research and Innovative Technology Administration, Volpe National Transportation Systems Center, Attn: Michael Attachi, Contracting Officer, DTS-853, 55 Broadway, Cambridge, MA 02142 no later than 3:00 P.M. EST on May 24, 2005. No telephone requests will be honored. The Government will not pay for any information received. The following notice is provided for informational purposes for Minority, Women-Owned and Disadvantaged Business Enterprises. The Department of Transportation (DOT), Sho rt-Term Lending Program (STLP) offers working capital financing in the form of lines of credit to finance accounts receivable for transportation related contracts. Maximum line of credit is $500,000 with interest at the prime rate. For further information, call (800)532-1169. Internet address: http://osdbuweb.dot.gov.
- Web Link
-
Volpe Center Acquisition Division home page
(http://www.volpe.dot.gov/procure/index.html)
- Record
- SN00802328-W 20050508/050506211835 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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