SOLICITATION NOTICE
G -- RFQ-0514-DTJ US ENVIRONMENTAL PROTECTION AGENCY, REGION III HAS A REQUIRMENT FOR THE IMPLEMENTATION OF A STUDENT ENVIRONMENTAL DEVELOPMENT PROGRAM IN THE WASHINGTON, DC AREA
- Notice Date
- 5/23/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-05-00006
- Response Due
- 6/10/2005
- Archive Date
- 7/10/2005
- Description
- NAICS Code: 813319 FOR THE PERIOD OF ONE BASE YEAR AND TWO OPTION YEARS ACCORDING TO THE BELOW-NOTED STATEMENT OF WORK:N1.2 Statement of Work Under this Work Assignment, the contractor will help in the design, development and implementation of the Student Environmental Development Program (SEDP) in Washington, DC. The SEDP will run from July 5, 2005 until August 19, 2005, with program preparation beginning in January and program completion for each year ending in December. The contractor will provide the following activities: Project evaluation, measurement of success or failure and, recruit students and hire staff as needed, handle and coordinate transportation issues, provide finance and budget activities. The contractor will conduct each of these activities in consolation with EPA SEDP Coordinators who will be the primary contact for this assignment. The contractor Work Assignment Manager (WAM) will not take direction from other EPA personnel under this Work Assignment. During the course of the project payment will be made based on the submission of a request for funds in the form of an invoice. There should be at least two, or as necessary not to exceed three, invoices submitted approximately three weeks a part, one just before the program starts, one in the middle, and one at the end as needed. This method is necessary to have the funds to administer the program including the salaries, supplies, transportation and student stipends etc. The contractor will provide a detailed budget including expenditures and funds needed for that invoice period. The contractor will conduct the activities detailed below on an as-needed basis, unless otherwise indicated. 2.0 PROJECT APPROACH--This section of the work plan describes, in detail, the approach the contractor will use to accomplish the goals of this Work Assignment, It describes specific tasks to be performed and major deliverables to be performed. 2.1 Activities Activity 1: Perform Project Management TasksThe contractor will perform the following project management tasks; Develop a work plan and budget; Manage personnel and direct activities; Develop a revised work plan and cost budget if necessary; Perform on-going financial reviews to ensure that cost overruns do not occur; Prepare weekly progress reports; Provide compensation and position descriptions for staff; Provide stipends for up to 20 students. Assist in finding a suitable location to host the program. Provide logistical support as needed Activity 2: Perform Project Evaluation Activities Develop program evaluation though measurable objectives; Develop and conduct pre and post test criteria; Develop measures of success and failure for the program; Provide tools for measurement; and Develop and conduct pre and post survey of program effectiveness. Activity 3 Perform Recruitment Activities. Develop and implement recruitment strategies for the selection students and schools; Recruit and/or provide a Program Director/inter agency coordinator; Recruit and/or provide a middle school science teacher. Recruit and/or provide mentors; and. Recruit and/or provide other staff as necessary. Activity 4: Perform Travel Related Tasks. Provide transportation for the students in the form of trans passes, tokens and rail passes. Provide maps, directions and advice on travel itinerary. Setup, coordinate and arrange buses for field trips. Arrange travel and housing for the 3 day 2 night trip to the National Conservation Training Center at Shepherdstown, WV. Provide financial management for all travel activities.2.2 Deliverables Activity/Deliverable/Due Date /1 Work Plan and Cost Estimate June 20, 2005, 1 Weekly Progress/Financial Reports Each Friday by 9 A.M., 1 Provide Compensation for staff Every other Friday by 9:00 A.M., 1 Provide weekly stipends for students Every other Friday by 9:00 A.M., 4 Provide final stipend for students by 4:30 P.M. August 16, 2005, 2 Review and conduct pre and post test criteria By June 27, 2005, 2 Develop success/failure measurement tools By June 27, 2005 ,1 Identify/recruit students, teachers and other staff By June 20, 2005, 3 Provide/determine student transportation needs By June 27, 2005, 4 Manage/arrange all field trip At least 2 weeks prior to trips or as needed. 3.0 PERSONNEL-- Project Director/Inter agency Coordinator, Environmental Teacher for 8 weeks, Up to 20 Middle School Students and stipends of up to $250 per student, Up to Four High School Mentors paid at minimum wage or local competitive rate. Program Director/Inter agency Coordinator: has the overall responsibility for the administration of the program and supervision personnel. The director also will lead and supervise all on site SEDP activities. Works with the EPA planning committee on all SEDP related issues. Monitors the program and measure of success. Acts as liaison between EPA and contractor. Assists with class room activities. Helps recruit students and coordinates with the EPA planning committee. Issues tokens and coordinates with the parents and students. Coordinates transportation for field trips. Environmental Teacher (Science Teacher): full-time monitor, teaches classes. Helps develop curriculum, rules, pre and post test. Directs student projects. Works with the EPA planning committee. Prepares students for graduation performance. Keeps attendance and administrative records and maintains discipline. Students: up to 20 Seventh Grade students from the Washington, DC Metro area will be trained as Environmental Outreach Trainees. High School Mentors: Up to four high school mentors will mentor the students and assist the teacher and EPA officials in the running of the program. It is helpful if the contractor has access to a high school work study program that allows the student's income to be supplemented by other program, thereby reducing the cost to the contract. 4.0 GENERAL-- Payments and stipends are due every 2 weeks because of contractual agreements made with the staff and students. To minimize additional administration on the contractor and EPA, invoices should be planned and budgeted as to minimize the number of invoices (bi-monthly versus weekly). The contractor will communicate with the EPA CO WAMs daily or as the volume of work dictates to discuss the progress of the assignment task(s). The contractor will, develop and maintain files supporting each task in the Work Assignment. This procurement is being conducted under the Simplified Acquisition Procedures (SAP) FAR 13. This acquisition is a 100% set-aside for small businesses. (N.E.C. $6.0) Firm Fixed-Price contract with anticipated award date on or about June 20, 2005. BASIS OF AWARD WILL BE ON LOWEST PRICE TECHNICALLY ACCEPTABLE. Written or facsimile quotations must be submitted by 4:00 p.m.est. June 10, 2005. Facsimile quotations can be sent to (215) 814-5211. TELEPHONE REQUESTS WILL NOT BE HONORED. The following clauses are hereby incorporated by reference: The following provisions are hereby incorporated by reference: 52.204-3 Taxpayers Identification (Oct 1998), 52.213-4 Terms and Conditions - Simplified Acquisitions (Other than Commercial Items) (Oct 2003), 52.222-48 Exemption from Application of Service Contract Act Provision (Aug 1996) 52.217-9 Option to Extend the Term of the Contract (Mar 2000), 52.249-1 Termination for Convenience of the Government (Fixed price)(Short Form) Apr 1984) The contract will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. Upon receipt, the contracting officer will make their full text available. Also, the full text of any clause may be accessed electronically at this address: http://www.arnet.gov/far.
- Record
- SN00813977-W 20050525/050523212339 (fbodaily.com)
- Source
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