SOLICITATION NOTICE
R -- Radiological Emergency Preparedness exercise support
- Notice Date
- 6/16/2005
- Notice Type
- Solicitation Notice
- NAICS
- 541618
— Other Management Consulting Services
- Contracting Office
- DHS - Emergency Preparedness and Response, Federal Emergency Management Agency, NETC Acquisition Section, 16825 South Seton Avenue, Emmitsburg, MD, 21727
- ZIP Code
- 21727
- Solicitation Number
- Reference-Number-HSFEEM-05-R-0REP
- Response Due
- 6/30/2005
- Archive Date
- 7/15/2005
- Description
- Department of Homeland Security (DHS)/Federal Emergency Management Agency (FEMA) intends on issuing a sole source six-month interim contract to ICF Incorporated, 9300 Lee Highway, Fairfax, VA 22031 to provide transition support and continuity of services for the Radiological Emergency Preparedness (REP) program until a competitively awarded contract is in-place. Contractor support is needed to provide exercise, programmatic, technical, and administrative support during a transition period to allow FEMA to meet its Congressional mandate in implementing the REP program. This mandate is to provide the Nuclear Regulatory Commission with reasonable assurance that the health and safety of the public living around commercial nuclear power plants is being maintained. ICF is the incumbent contractor for the REP program. ICF?s current contract EME-2001-CO-0001 expires September 30, 2005. However, the solicitation and award of the follow-on REP contract has been delayed due to FEMA?s response and recovery measures undertaken for hurricanes Jeanne, Ivan, Frances, and Charley. A six-month interim contract will be awarded to ICF to provide transition support and continuity of services until a five-year contract (inclusive of options) is awarded for the REP program on a competitive basis. Continued contract support is needed from October 1, 2005 through March 31, 2006 to allow sufficient time for the successful contractor under the follow-on contract to complete mandatory FEMA evaluator training and assume full exercise support responsibilities. Contractor duties required during the six-month transition period include: i) providing REP offsite exercise support in accordance with the Standard Exercise Report Format (SERF), 44 CFR 350-344, site specific plans, and other REP related regulations, policies, and procedures; ii) providing administrative support for REP exercise & drills; iii) providing expert guidance on the review of REP offsite plans pursuant to FEMA rule 44 CFR Part 350; iv) providing REP policy guidance on offsite REP preparedness in accordance with NUREG-0654/FEMA-REP-1; v) providing expert technical guidance for REP health physics support of the planning elements in NUREG-0654/FEMA-REP-1, Rev. 1; and vi) providing REP cost accounting in accordance with 44 CFR Part 354 to track REP costs for assessment of user fees on NRC licenses of commercial nuclear power plants. The required contract support during the transition support is extensive. FEMA is responsible for the evaluation of 30 to 35 exercises of site-specific offsite radiological emergency preparedness plans annually and an additional 10 to 20 remedial drills. About 60 to 100 additional medical, rehearsal and other out-of sequence drills are also evaluated per year. ICF is currently required to maintain pool of 130 evaluators with appropriate ranges of technical expertise to ensure that staffing requirements for exercises can be met at any given time. Full scale REP exercises may require up to 50 or more contractor evaluators per exercise. Concurrent full scale exercises (in separate FEMA Regions) are anticipated. There are currently 13 REP exercise scheduled during the transition period. Pursuant to FAR 6.302-1, Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements, the Contracting Officer has determined that ICF is the only known source that possesses the required staffing, resources, and experience to provide the needed REP services during the six-month transition period. ICF is the only known source that has the requisite staffing of fully qualified REP exercise evaluators that have completed the mandatory FEMA training. Any other contractor would have to recruit and train a pool of evaluators sufficient to meet the scheduled exercises during the transition period. Any other contractor would also have to obtain the mandatory FEMA provided on-the-job and classroom training for their proposed evaluators. All REP evaluators must successfully complete on-the-job training by performing evaluator duties under the surveillance of a FEMA evaluator at one FEMA-graded REP exercise and complete the REP Evaluator Course, REP Planning Course, and the REP Accident Assessment Course prior serving as an evaluator. The contractor will also be required to develop and implement a comprehensive organization conflict of interest (OCI) plan to ensure no proposed evaluators pose a conflict of interest to exercise findings. The contractor is also required to develop and use an on-line work order tracking system to track costs necessary to assess user fees from NRC licenses of commercial nuclear power plants. ICF already has an OCI plan and an on-line work order tracking system in-place that can be used during the transition period. FEMA anticipates releasing a competitive request for proposal (RFP) for these services during the fourth quarter of fiscal year 2005 with estimated award in November 2005. Offerors interested in this requirement will have an opportunity to submit a proposal for the follow-on requirement once the RFP is issued. No solicitation documentation exists. This notice of intent is not a request for competitive proposals. However, vendors may identify their interest and capability to respond to the requirement. Capability statements are due by June 30, 2005.
- Record
- SN00830847-W 20050618/050616211554 (fbodaily.com)
- Source
-
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