MODIFICATION
X -- Lodging and Conference Facilities
- Notice Date
- 6/21/2005
- Notice Type
- Modification
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, U.S. Special Operations Command, USASOC, ATTN:E-2929, Fort Bragg, NC, 28310
- ZIP Code
- 28310
- Solicitation Number
- H92239-05-T-0034
- Response Due
- 7/1/2005
- Archive Date
- 7/16/2005
- Point of Contact
- Barbara Bowles, Contracting Officer, Phone 910-432-8598, Fax 910-432-9345, - Karen Glass, Contracting Officer, Phone 910-432-6145, Fax 910-432-9345,
- E-Mail Address
-
bowlesb@soc.mil, glasska@soc.mil
- Description
- AMENDMENT 002 ? Amendment is issued to change the conference dates to 7 ? 11 September 2005. The requested location remains San Antonio, Texas. AMENDMENT 001 - The date for receipt of quotes is extended to July 1, 2005 to allow time for response to vendor-submitted questions regarding dates and locations. Answers are expected to be posted as Amendment 002 not later than June 22, 2005. SOLICITATION: The U.S. Army Special Operations Command, Fort Bragg, North Carolina has a requirement for Conference facility and lodging in support of a Family Program Training Conference to be held in San Antonio, Texas, during the period of September 7, 2005 through September 11, 2005. Specific requirements are as follows: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. All quotes must reference Request For Quotation number H92239-05-T-0034. Solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-04. It is the Contractor?s responsibility to be familiar with all applicable clauses and provisions. Full text clauses are available at farsite.hill.af.mil. The North American Industry Classification System Code (NAICS) is 721110. Size Standard is $6M. This requirement is unrestricted. Hotel: Facility shall 4 or 5-star/diamond hotel with full restaurant, business support services, handicap access, and audio visual services including high-speed internet access in meeting rooms. Guest services shall include wake-up service, gift shop, and baggage storage area. Meeting space shall have adjacent handicap access, public telephones, and restrooms. Guestrooms shall provide double or king beds, cable television with movie channels, blow dryers, and iron with ironing board. Some smoking and disabled rooms shall be available. Conference Dates 7 ? 11 September 2005 Guest Rooms: 400 total room-nights in standard guestrooms. Personal expenses in guest rooms, such as movies, laundry, and room service, will be paid for by the guest and shall not be billed under the resultant purchase order. The Government will provide the hotel with the appropriate state sales tax exemption forms for their records. The room nights will be used as follows: 7 August 2005: 20 Guestrooms 8 August 2005: 35 Guestrooms (inclusive of the 20 above) 9 August 2005: 160 Guestrooms (inclusive of the 35 above) 10 August 2005: 160 Guestrooms (inclusive of the 35 above) 11 August 2005: 25 Guestrooms The Government will provide a by-name rooming list with arrival and departure dates, smoking preference, and handicap access requirements to the hotel. This list will be provided to the hotel approximately one week prior to the date the conference begins. Signs: The contractor (Hotel) shall provide signs or marquees to direct attendees to meeting rooms. Parking: Hotel shall provide complimentary parking for up to 10 vehicles for conference organizers and local participants. Informational Displays 10-11 September: Hotel shall provide space located adjacent to meeting rooms for up to six (6) 6-8 foot display tables for informational displays (trade-show style displays). Power outlets and adequate lighting shall be available in this space. Administrative Room 9 - 11 September 2005: Hotel shall provide an administrative room located adjacent to meeting rooms with tables and chairs for workspace to accommodate 10 people. This room shall be able to be secured so that supplies and equipment can be left in place overnight. Required Supplies and Equipment: Food/Beverages: Ice water and glasses for staff. Audio/Visual: 1 voice telephone line, 1 fax machine with telephone line, 1 high-speed internet access line, and power supply (including surge protectors) for 3 laptop computers. Internet Caf? 9 ? 11 September 2005: Room with a large table at which four Government-provided laptop computers can be placed for guests to access the internet. Occasional chairs or other furniture shall be available for use by guests while waiting. This room shall be able to be secured so that supplies and equipment can be left in place overnight. Audio/Visual Requirement: One (1) high-speed internet connection with router and network cables for four (4) laptops; power supply and surge protector for four (4) laptop computers; one (1) laser jet printer to be shared among the computers and available printer drivers; in-house telephone for calling guest rooms. Alternate Solution: The requirement for an Internet Cafe set up may be deleted if the hotel has an established Business Room with in-house public internet access terminals and a laser jet printer available for guests. 7 September 2005: 20 guests will arrive at various times. No meeting space or convention services are required. 8 September 2005: An additional 15 guests will arrive (total in-house: 35) Meeting Room (8:00 AM ? 6:00 PM): U-Shaped seating for 12. Tables shall be set with pens and paper for note taking. Ice water and glasses for attendees. Audio/Visual Requirement: One laptop projector (Proxima or comparable), viewing screen for projection, easel with butcher-block paper and markers. Food/Beverages: Morning Break: Selection of beverages including coffee, tea, and an assortment of cold beverages for 20 people. Lunch: Buffet for 20 including salad, light entr?e, starch, dessert, coffee, tea, and assortment of cold beverages OR contractor-provided selected lunch in hotel restaurant for 20. 9 September 2005: Registration Area (12:00 PM ? 6:00 PM): Space near hotel front desk at which to conduct conference registration with two skirted tables and chairs for registration staff. Ice water and glasses for staff. Audio/Visual Requirement: Power supply and/or extension cords to accommodate two laptop computers used for registration. Evening Reception (5:30 ? 7:00 PM): Meeting space or other suitable area for a hosted cocktail reception for 150 people. Seating shall be provided, though draped tables are not required. Audio/Visual Requirement: One (1) lavaliere microphone for host; One (1) handheld cordless microphone for impromptu speeches; one (1) laptop projector (Proxima or similar) and large viewing screen to be used for a video presentation. 10 September 2005: Registration Area (7:30 ? 8:30 AM)): Space to conduct conference registration with three skirted tables and chairs for registration staff. Ice water and glasses for staff. Audio/Visual: Power supply and/or extension cords to accommodate two laptop computers used for registration. Meeting Rooms (8:00 AM ? 6:00 PM): One (1) large room with classroom-style seating for 165 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual Requirement: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. BREAKOUT ROOMS: Eight (8) breakout rooms with U-Shaped seating for 25 people each. Tables shall be set with pens and paper for note taking, and ice water and glasses for attendees. Audio/Visual Requirement: Each breakout room shall be equipped with one laptop projector (Proxima or comparable), viewing screen for projection, easel with butcher block paper and markers. Ice water and glasses for attendees. AWARDS LUNCHEON: One (1) large room with banquet seating for 165 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual Requirement: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. Food/Beverages: Morning Break: Beverage service including coffee, tea, juices and assorted cold beverages. Lunch: Plated lunch for 165 including salad, soup, light entr?e, starch, fruit, cookies, coffee, tea, and assortment of cold beverages. 11 September 2005: Meeting Rooms: One (1) large room with classroom-style seating for 280 people. Raised podium with lectern and four (4) flag stands. Ice water and glasses for attendees. Audio/Visual: Two (2) lavaliere microphones for presenters; One cordless microphone for questions and answers from participants; high-speed internet access for one laptop computer; laptop projector (Proxima or similar) and large viewing screen, to be centered over raised podium. Food/Beverages: Breakfast: Tickets for complimentary breakfast in hotel dining room for all attendees OR Buffet for 280 including egg, meat, fruit, bread and cereal selections, coffee, tea and juices. Lunch: Buffet and seating for 280 including salad, soup, light entr?e, starch, fruit, cookies, coffee, tea, and assortment of cold beverages. SOLICITATION PROVISIONS AND CONTRACT CLAUSES: The following Federal Acquisition Regulation (FAR) provisions and clauses are applicable to the acquisition: 52.252-1 Solicitation Provisions Incorporated By Reference; 52.212-1 Instructions to Offerors - Commercial Items; Clause 52.212-3, Offeror Representations and Certifications - Commercial Items. 52.252-2 Clauses Incorporated By Reference; 52.204-7 Central Contractor Registration; 52.212-4 Contract Terms and Conditions - Commercial Items; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following Defense FAR Supplement (DFARS) provisions and clauses apply to this solicitation and are incorporated by reference: 252.204-7004 Alt A Central Contractor Registration; 252.212-7001, Contract Terms and conditions required to Implement Statutes or Executive Orders Applicable to Defense Acquisition of Commercial Items; 252.204-7000. The following clauses under paragraph (b) of 252.212-7001 are amended to read: 252.225-7001, Buy American Act and Balance of Payment Program, 252.225-7007, Buy American Act-Trade Agreements-Balance of Payment Program, 252.225-7036, Buy American Act-North American Free Trade Agreement Implementation Act-Balance of Payment Program. EVALUATION AND AWARD. FAR 52.212-2 Evaluation - Commercial Items; Award will be made to the responsible offeror whose proposal conforms to this solicitation and is the "Best Value" to the Government. The following evaluation factors in descending order of importance will be used to evaluate offers: (1) acceptability (2) price and (3) past performance. Acceptability is defined as the offeror?s ability to meet or exceed the Government?s requirements as stated in the solicitation. Acceptability factors include but are not limited to: suitability of the proposed location, quality of the proposed items of supply, and fitness of the accommodations proposed. The Government may require a site visit of the proposed location in order to determine overall acceptability. It is the Government?s expectation that an award will be made not later than July 11, 2005. A best value award will be made to the bidder submitting an offer found to be most advantageous to the government. To be considered for award, the contractor shall be have an active registration in the Central Contractor Registration (CCR). Registration can be completed at www.ccr.gov. QUOTES ARE DUE: Quotes shall be received at HQ-USASOC ATTN: AOCO (Barbara Bowles), Building E-2929 Desert Storm Drive, Fort Bragg, North Carolina, 28310, not later than 4:00 p.m. ET, July 1, 2005. Fax submissions will be accepted at (910) 432-9345. DO NOT SEND DUPLICATE SUBMISSIONS. Quotes shall include: (1) letter signed by an individual authorized to bind the organization, with a schedule (list) of offered items to include unit and total price, (2) completed Representations and Certifications, and (3) acknowledgement of any amendments that may be issued. Offerors not submitting sufficient information for evaluation may be eliminated from competition. Questions concerning this acquisition shall be submitted in writing and e-mailed to the contracting officer?s address provided no later than June 24, 2005. Telephonic questions will not be answered. All answers will be provided via an amendment to the solicitation. Any amendments that may be issued will be published in the FBO the same as this combined synopsis/solicitation. The point of contact for this requirement is Ms. Barbara Bowles, Contract Specialist at (910) 432-8598, e-mail bowlesb@soc.mil.
- Place of Performance
- Address: San Antonio, Texas
- Record
- SN00833978-W 20050623/050621212803 (fbodaily.com)
- Source
-
FedBizOpps.gov Link to This Notice
(may not be valid after Archive Date)
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