SOLICITATION NOTICE
75 -- Rolled Paper
- Notice Date
- 7/1/2005
- Notice Type
- Solicitation Notice
- NAICS
- 322121
— Paper (except Newsprint) Mills
- Contracting Office
- Social Security Administration, Deputy Commissioner for Finance, Assessment and Management, Office of Acquisition and Grants, G-C-7 East High Rise Building 6401 Security Blvd., Baltimore, MD, 21235
- ZIP Code
- 21235
- Solicitation Number
- SSA-RFQ-05-1550
- Response Due
- 7/14/2005
- Archive Date
- 7/29/2005
- Point of Contact
- Melissa Law, Contract Specialist, Phone 410-965-9515, Fax 410-966-9310, - Noreen Pleines, Contract Specialist, Phone 4109653468, Fax 4109669310,
- E-Mail Address
-
melissa.law@ssa.gov, noreen.pleines@ssa.gov
- Small Business Set-Aside
- Total Small Business
- Description
- The Social Security Administration is seeking quotations for rolled paper. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. A written request for quotation will not be issued. This procurement is being conducted as a simplified acquisition in accordance with FAR Part 13. The North American Industry Classification System code for this acquisition is 322121. The small business size standard is 750 employees. All responsible small business sources may submit a quotation that shall be considered by the Agency. Quotations submitted from other than small businesses will be rejected. The incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular 2005-04. This request for quotation is identified as Solicitation Number SSA-RFQ-05-1550. TWO SIZES OF PAPER ARE REQUIRED. REQUIREMENT #1 (Line item 0001 on the resultant order): Thirty-six (36) 50-inch diameter rolls of paper, 11 inches wide to be used on an IBM 3900 printer. Form bond, perforated at 8 ½ inch intervals. The paper must have pinfeed holes at the sides, not factored into the 11-inch width. Requirement #1 is referred to by ICN 668540 and NSN 7530-00-000-0463. REQUIREMENT #2: (Line Item 0002 on the resultant order): Forty-eight (48) 50-inch diameter rolls of paper, 18 inches wide to be used on an OCE Pagestream 250/500 printer with feeder holes factored into the 18 inch width. Requirement #2 is referred to by ICN 668541 and NSN 7530-00-000-0465. BOTH REQUIREMENTS: Paper to be white. Rolls must have at least 30% post consumer fiber content and 30% recovered fiber content and must consist of at least 80% chemically pulped wood, free from any contaminants that may have been added to the paper in its previous application. Rolls must be spliceless and all rolls wound in the same direction on 6-inch cores. Paper weight: 20# book/50# offset. Specific volume: 0.079-0.089 inch (1.3-1.45 cm). Smoothness: 115-265 cm X 10 = Sheffield Units TAPPI Test Methods #T 538 om-88. Opacity: >60% - TAPPI Test Methods #T 519 om-86. Moisture content: Equilibrium Relative Humidity 45_7%7. Dimensional Stability: Longitudinal <0.06% Transversal <0.14%. Electrical Properties: Electrical Surface Resistance: 18-10 Ohms; Electrical Volume Resistance: <10 Ohms Keithley Electrode. DELIVERY: The contractor shall deliver three (3) rolls of each of the 2 requirements within 10 calendar days from the date of the order to the address specified below for a first article test to determine technical acceptability. The balance of the order to be delivered within 20 calendar days following government acceptance of the First Article product. PACKAGING: The rolls must be packaged three to a pallet, paper or shrink wrapped and secured to the pallet with ½ inch wide nylon strapping. The pallets must have dimensions of 36 inches x 52 inches x 5.25 inches high, with stops at the rear of the pallet to prevent dropping of the rolls during loading onto the carts. Pallets must accommodate a standard pallet jack lifting mechanism with forks measuring 42 inches long x 4 inches wide x 1.75 inches high. Each pallet must be marked with the purchase order number and the appropriate NSN and ICN numbers listed above. DELIVERY LOCATION: All rolls shall be delivered F.O.B. Destination to the Social Security Administration, Middle River Warehouse, Receiving Clerk, 2800 Eastern Blvd, Baltimore, MD 21220-2824. Telephone number: 410-962-7477. Delivery of all shipments shall be made between the hours of 9:00 AM and 3:00 PM, Monday through Friday. Maximum height clearance is 13ft 5 inches. First Article Approval: FAR 52.209-4 First Article Approval – Government Testing (Sep 1989)--Alternate I (Jan 1997)(a). The Contractor shall deliver the appropriate number of rolls within 10 calendar days from the date of this order to the Government at the delivery address specified below for first article tests. The shipping documentation shall contain the order number and all Lot/Item identifications. The characteristics that the first article must meet and the testing requirements are specified elsewhere in this order. (b) Within 15 calendar days after the Government receives the first article, the Contracting Officer shall notify the Contractor, in writing, of the conditional approval, approval, or disapproval of the first article. The notice of conditional approval or approval shall not relieve the Contractor from complying with all requirements of the specifications and all other terms and conditions of this order. A notice of conditional approval shall state any further action required of the Contractor. A notice of disapproval shall cite reasons for the disapproval. (c) If the first article is disapproved, the Contractor, upon Government request, shall submit an additional first article for testing. After each request, the Contractor shall make any necessary changes, modifications, or repairs to the first article or select another first article for testing. All costs related to these tests are to be borne by the Contractor, including any and all costs for additional tests following disapproval. The Contractor shall furnish any additional first article to the Government under the terms and conditions and within the time specified by the Government. The Government shall act on this first article within the time limit specified in paragraph (b) of this clause. The Government reserves the right to require an equitable adjustment of the order price for any extension of the delivery schedule or for any additional costs to the Government related to these tests. (d) If the Contractor fails to deliver any first article on time, or the Contracting Officer disapproves any first article, the Contractor shall be deemed to have failed to make delivery within the meaning of the Default clause of the order. (e) Unless otherwise provided in the order, the Contractor (1) may deliver the approved first article as a part of the order quantity, provided it meets all order requirements for acceptance and was not consumed or destroyed in testing; and (2) shall remove and dispose of any first article from the Government test facility at the Contractor's expense. (f) If the Government does not act within the time specified in paragraph (b) or (c) of this clause, the Contracting Officer shall, upon timely written request from the Contractor, equitably adjust under the Changes clause of this order the delivery or performance dates and/or the order price, and any other contractual term affected by the delay. (g) Before first article approval, the acquisition of materials or components for, or the commencement of production of, the balance of the order quantity is at the sole risk of the Contractor. Before first article approval, the costs thereof shall not be allocable to the order for (1) progress payments, or (2) termination settlements if the order is terminated for the convenience of the Government. (h) The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the Contractor and have been accepted by the Government. The Contractor may request a waiver. (i) The contractor shall produce both the first article and the production quantity at the same facility. Testing: The test rolls will be held in SSA's printer area for three days to allow for proper acclimatizing. The rolls will then be used on the appropriate machinery to ensure that the paper meets all requirements for surface stability, vapor emissions, print quality maintenance and fusing quality. The paper must meet all specifications set forth in this synopsis. The core must function properly with shifting of the paper or jamming. More than one non-compliant roll in the test group constitutes failure. Once SSA gives final approval of the test rolls, the Government will have an additional 30 calendar days to ensure that the paper has no detrimental effects on the printing equipment. Additional criteria that may be assessed during this period are: (1) the continued use of the paper must not result in the emission of odor-causing compounds such as sulfur compounds, chlorides, rein-based aerosols or organics; 2) any coatings on the paper must not cause fusing failures; 3) the paper must not cause fusing failures due to the inclusion of synthetic resins synthetic sizing agents or plastics; 4) the paper must not create excessive dust. The amount of paper dust and chads must not exceed 75-260 micrograms per cubic meter (SSA Health code standard) or cause printer malfunctions and operator interventions; and, 5) paper must not have additives or other conditions that reduce print quality. If the paper fails to meet these criteria during that period, SSA reserves the right to cancel the order. The contractor shall be responsible for any roll that cannot be used within 10 inches of the core, or for which the core does not function properly, at no additional charge to the Government. CLAUSES: 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) - This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. 52.219-6 Notice of Total Small Business Set-Aside (June 2003); 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2003) –Tailored, and 52.247-34 F.O.B. Destination (Nov 1991). Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this /these address(es):www.arnet.gov. 52.252-6 Authorized Deviations In Clauses. (Apr 1984). (a) The use in this solicitation or contract of any federal acquisition regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(deviation)" after the date of the clause. (b) The use in this solicitation or contract of any [insert regulation name] (48 CFR [ ]) clause with an authorized deviation is indicated by the addition of "(deviation)" after the name of the regulation. The provisions at FAR Part 52.212-4, Contract Terms and Conditions--Commercial Items apply to this acquisition. 52.212-4 Contract Terms And Conditions – Commercial Items (Oct 2003) --Tailored. This clause, 52.212-4 is tailored as follows. Paragraph (t), Central Contractor Registration (CCR) is deleted in its entirety. In lieu of paragraph (t), Contractors shall follow the requirements in the clause 52.204-7, Central Contractor Registration (Oct 2003) - Deviation, which is incorporated in full text as an addendum/attachment to this order. The following provisions at FAR Part 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (APR 2005) apply to this acquisition: (b)(5), (b)(14), (b)(15), (b)(16), (b)(17), (b)(18), (b)(19), (b)(20), (b)(23), (b)(26), and (b)(32). 52.204-7 Central Contractor Registration (Oct 2003)-DEVIATION -- SSA is in the process of establishing the necessary interface between its financial system and the CCR database. During this transition period, the agency is going to temporarily deviate from the requirement to use the CCR database as its source of information for EFT payments. Therefore, this contract includes the clause at 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration (May 1999) in lieu of the clause at FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). This is the only deviation from the requirements of this clause, 52.204-7. The Contractor shall comply with all other requirements for CCR registration in the clause. This clause, 52.204-7, Central Contractor Registration (Oct 2003) is revised to reflect this deviation. The revised sections are shaded. (a) Definitions. As used in this clause—Central Contractor Registration (CCR) database means the primary Government repository for Contractor information required for the conduct of business with the Government. Data Universal Numbering System (DUNS) number means the 9-digit number assigned by Dun and Bradstreet, Inc. (D&B) to identify unique business entities. Data Universal Numbering System +4 (DUNS+4) number means the DUNS number assigned by (D&B) plus a 4-character suffix that may be assigned by a business concern. (D&B has no affiliation with this 4-character suffix.) This 4-character suffix may be assigned at the discretion of the business concern to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR 32.11) for the same parent concern. Registered in the CCR database means that– (1) The Contractor has entered all mandatory information, including the DUNS number or the DUNS+4 number, into the CCR database; and (2) The Government has validated all mandatory data fields and has marked the record “Active”. (b)(1) By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. (2)The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS +4” followed by the DUNS or DUNS + 4 number that identifies the offeror’s name and address exactly as stated in the offer. The DUNS number will be used by the Contracting Officer to verify that the offeror is registered in the CCR database. (c) If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. (1)An offeror may obtain a DUNS number— (i)If located within the United States, by calling Dun and Bradstreet at 1-866-705-5711 or via the Internet at http://www.dnb.com; or (ii)If located outside the United States, by contacting the local Dun and Bradstreet office. (2) The offeror should be prepared to provide the following information: (i)Company legal business. (ii)Tradestyle, doing business, or other name by which your entity is commonly recognized. (iii) Company Physical Street Address, City, State, and Zip Code. (iv) Company Mailing Address, City, State and Zip Code (if separate from physical). (v) Company Telephone Number. (vi) Date the company was started. (vii) Number of employees at your location. (viii) Chief Executive officer/key manager. (ix) Line of business (industry). (x) Company Headquarters name and address (reporting relationship within your entity). (d) If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. (e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation. (f) The Contractor is responsible for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document. (g) (1) If a Contractor has legally changed its business name, "doing business as" name or division name, (whichever is shown on the contract), or has transferred the assets used in performing the contract, the Contractor shall, after all of the requirements in FAR Subpart 42.12 are met and a novation or change-of-name agreement has been properly executed, change its name, and update its information in the CCR database. (2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the CCR record to reflect an assignee for the purpose of assignment of claims (see FAR 32.8, Assignment of Claims). Assignees shall be separately registered in the CCR database. For the purposes of this contract, the Contractor shall also follow the procedures in FAR Subpart 32.8 regarding Assignment of Claims and the procedures in the clause at FAR 52.232-34(g) for providing the EFT information for the assignment. (h) Offerors and Contractors may obtain information on registration and annual confirmation requirements via the internet at http://www.ccr.gov or by calling 1-888-227-2423, or 269-961-5757. INSTRUCTIONS TO OFFERORS: FAR Clause 52.212-1, Instruction to Offerors-- Commercial Items (Jan 2005) is incorporated by reference. The following provisions apply: (b)(1) through (b)(9), (b)(11), (c), (f),(g), (j), (k) and (l). In addition, offerors must certify in writing the percentage of post-consumer recovered material, the percentage of chemically pulped wood free from contaminates; and the smoothness of the paper in Sheffield units. Offerors must include a completed copy of the provisions at FAR Part 52.212-3, Offeror Representations and Certifications -- Commercial Items (Mar 2005), with their quote. The Representation and Certifications can be found at website - www.ssa.gov/oag or at www.arnet.gov. Offerors should also indicate in their offer if payment by government purchase card will be acceptable. AWARD WITHOUT DISCUSSIONS: Offerors are reminded that FAR 52.212-1(g) provides that the Government intends to evaluate offers and award without discussions (except clarifications as described in FAR 15.306(a)). Responses must be submitted by 3:00 p.m. Eastern Standard Time, Thursday, July 14th, emailed to Melissa.law@ssa.gov. Responses may also be submitted by Fax to 410-966-0870, Attn: Melissa Law. EVALUATION FACTORS INFORMATION: In accordance with FAR 12.301(c)(2), the provisions set forth below are provided in lieu of the provision at 52.212-2, Evaluation--Commercial Items (Jan 1999). To be considered for an award under this solicitation offerors must provide a firm, fixed f.o.b. destination unit price per roll. Award will be made on the basis of low price. In the event of a tie the socio-economic status of the offeror could be decisive if two or more offerors are considered equal in terms of price. In this situation the government may consider the socio-economic status of the offerors in the following descending order of priority: (1) 8(a); (2) HUBZone; (3) Service Disabled; or (4) Small Business. In addition, the government may consider the post consumer content of the product. OFFEROR'S RESPONSIBILITY: FAR 9.103(b) requires that the Contracting Officer make an affirmative determination of responsibility for a prospective contractor with respect to any proposed contract award. Therefore, due consideration shall also be given to those general standards for responsible prospective contractors as set forth in FAR 9.104-1, including (but not necessarily limited to) whether the offeror is otherwise qualified and eligible to receive an award under applicable laws and regulations. To be eligible for award offerors must be registered in the Central Contractor Registration database. NOTICE OF AWARD: A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. NOTE: THIS NOTICE WAS NOT POSTED TO WWW.FEDBIZOPPS.GOV ON THE DATE INDICATED IN THE NOTICE ITSELF (01-JUL-2005); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
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Link to FedBizOpps document.
(http://www.eps.gov/spg/SSA/DCFIAM/OAG/SSA-RFQ-05-1550/listing.html)
- Record
- SN00840914-F 20050703/050701212002 (fbodaily.com)
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FedBizOpps.gov Link to This Notice
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