SOLICITATION NOTICE
65--65 -- Specimin Kit, Urine midstream
- Notice Date
- 7/19/2005
- Notice Type
- Solicitation Notice
- Contracting Office
- Attn: Department of Veterans Affairs National Acquisition Center, (049A1), P.O. Box 76, Building No. 37, Hines, Illinois 60141
- ZIP Code
- 60141
- Solicitation Number
- 797-NC-05-0036
- Response Due
- 8/19/2005
- Archive Date
- 9/18/2005
- Small Business Set-Aside
- Service-Disabled Veteran-Owned
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number RFP-797-NC-05-0036 is issued as a Request for Proposal (RFP) for Specimen Kit, Urine (Midstream) using Set-aside procedures for service-disabled veteran-owned small business. ALL PROPOSALS MUST REACH THIS OFFICE NLT August 19, 2005, 4:00 PM CENTRAL TIME, and must respond to the information contained herein. Offerors shall submit their signed offers (on company stationery) to: Department of Veterans Affairs National Acquisition Center (049A1N3MS) P.O. Box 76-Bldg. 37 / 1st Avenue, 1 Block North of 22nd Hines, IL 60141 ATTN: Marlon Powell, Contract Specialist The contract awarded from this solicitation shall be single award indefinite-delivery, requirements contract. This contract is also defined as "delivery order contract" since individual VA facilities may issue a delivery order for their specific requirements when ordering against the contract. Individual delivery orders shall contain specific information such as item description, quantity required, unit pricing as established by the contract, contract number, delivery order number, delivery information, accounting and appropriation data and any special packing, shipping and other pertinent information. All delivery orders shall be within the terms, conditions and scope of the contract. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-03, Effective 11 Apr 2005. It is the contractor's responsibility to be familiar with applicable clauses and provisions. This procurement is a 100% set-aside for SERVICE DISABLED VETERAN-OWNED SMALL BUSINESS CONCERN. The North American Industry Classification System code is 339112 with a small business size standard of 500 personnel. Service-disabled Veteran-owned small business concerns are warned that if they are not the manufacturer, they must furnish in the performance of this contract, the product of a small business manufacturer. The end product must be manufactured in the United States or its outlying areas as defined in FAR 2.101. Offeror shall propose a price (each) for each line item for the Base Contract Period (which will be for one year, beginning with the date of award) and four (4) option years. The solicitation includes the following line items (in accordance with the specifications stated in this solicitation): SPECIMEN KIT, URINE (MIDSTREAM) SCHEDULE OF SUPPLIES SPECIMEN KIT, URINE (MIDSTREAM) Item # Estimated Annual Quantity Price each 01 Base Year: 192,618 X _____________________ = $_______________ 02 Option 1: 192,618 X _____________________ = $_______________ 03 Option 2: 192,618 X _____________________ = $_______________ 04 Option 3: 192,618 X _____________________ = $_______________ 05 Option 4: 192,618 X _____________________ = $_______________ TOTALS$_________________________ Offeror shall propose a unit of issue price per each kit. Offerors must submit a price for the base year and all option periods to receive consideration of their offer. Technical Specifications 1. Sterile 2. Non-breakable 3. Leak-proof container 4. Leak-proof screw-top lid 5. Easy open-close 6. Markable surface 7. Clear container 8. Graduated Markings 9. Label included 10. Soap-type wipes 11. Capacity 4 - 4.5 ounces 12. Easy to follow directions 13. Unsterile available 14. Bulk dispensing available Deliveries under the resulting contract will be made directly to any medical center within the 50 States, DC, & Puerto Rico, upon issuance of a delivery order. Deliveries to medical centers shall be FOB Destination. Deliveries direct to medical centers shall be in accordance with the following time frames: Regular delivery shall be made within seven (7) days after receipt of a delivery order, expedited delivery within 3 days, and emergency delivery within 24 hours. The Government agrees to pay the difference between normal and expedited freight for expedited and emergency delivery. Any additional delivery requirements shall be specified on the individual delivery order. Acceptance will take place at the delivery point. POINTS OF CONTACT INFORMATION: If you have any questions regarding this Request for Proposal (RFP), contact Marlon Powell (708)-786-4927, or Marlon.Powell@va.gov The contractor must be registered in the Central Contractor Registration (CCR) database, http://www.ccr.gov/ 52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following addresses: FAR clauses, http://farsite.hill.af.mil/vffara.htm VAAR clauses, http://www1.va.gov/oamm/vaar/index.htm The provisions at FAR 52.212-1, Instruction to Offerors-Commercial Items (Jan 2005), (acceptance time is tailored from 30 days to 120) applies to this acquisition and the following clauses and provisions are applicable to this acquisition and are incorporated by reference as addenda to this clause 52.233-2 Service of Protest, (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Marlon Powell, VANAC (049A1N3MS), P. O. Box 76, Hines, IL 60141. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 852.233.70 Protest Content, 852.233-71 Alternate Protest Procedures, 52.214-34 Submission of Offers in the English Language and 52.214-35 Submission of Offers in U.S. Currency. Offerors are advised to include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer. 52.212-2 Evaluation-Commercial Items (JAN 1999) EVALUATION OF PROPOSALS AND METHOD OF AWARD(S) Failure of the product literature or product samples to show that the offered items conform to the required specifications will require rejection of the offer. VA requires strict compliance with these specifications and will not consider any deviation to be immaterial or minor, nor will VA discuss any failure to meet a specification, nor will any revision to the product submitted be allowed. (a) The Government will award a maximum of one contract resulting from this solicitation to the responsible offeror with an acceptable past performance history whose offer conforms to all technical specifications and is evaluated as the lowest price. The following shall be used to evaluate offers: (i) Technical Acceptability of the item offered upon review of product literature, and physical inspection of the items to determine that the offered items meet the specifications shown in this solicitation (Shown below the schedule of supplies); (ii) Price; (iii) Past Performance (b) Price Evaluation. Only one award will be made. Offers will be evaluated for award purposes by adding the total price (i.e. price multiplied by the estimated quantity) for the base year contract period to the total price for all option years. (c) Past Performance shall be considered to evaluate whether or not prior business performance has been acceptable. Please provide a list of six customers, preferably those that purchase in quantities similar to the requirements listed in this RFP (Customer name, Point of Contact, and Phone Number) for this product. Provide contact information for VA facilities if possible, then information for sales to other federal government facilities (Department of Defense, Public Health, etc.), then commercial customers if necessary. Please provide the annual sales volume that each reference has been purchasing from your company of the solicitation product. If no relevant past performance history is available, offeror will be evaluated as "acceptable" for past performance. (d) Options. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (e) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer (acceptance time of offer: 120 days (tailored), unless offeror notes otherwise), shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. Offers from distributors/dealers (i.e. non-manufacturers) that do not submit a letter of commitment, or other evidence of uninterrupted source of supply to satisfy Government's requirement may be rejected. The letter must be from the manufacturer on company letterhead. Offerors responding to this requirement must include a completed copy of the provision at FAR 52.212-3, Offeror Representation and Certifications-Commercial Items (Mar 2005) (Annual certifications and representations may be completed on http://orca.bpn.gov/). Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil or http://www.arnet.far.gov. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Oct 2003), applies to this acquisition and the following clauses are applicable to this acquisition and are incorporated by reference as addenda to this clause: 52.216-18 Ordering (Oct 1995), any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the date of award through the end date of the contract. 52.216-21 Requirements (Oct 1995); ...provided that the Contractor shall not be required to make any deliveries under this contract after 30 days of contract's expiration date. 52.217-9 Option to Extend the Term of the Contract (Mar 2000), The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided, that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. 52.232.17 Interest (Jun 1996), 52.247-34 F.O.B. Destination (Nov 1991) 852.270-4 Commercial Advertising (Nov 1984) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order-Commercial Items (Apr 2005), applies to this acquisition and the additional FAR clauses cited in this clause are applicable to this acquisition as follows: 52.203-6 Restrictions on Subcontractor Sales to the Government (Jul 1995), with Alternate I (OCT 1995) (41 U.S.C. 253g and 10 U.S.C. 2402) 52.219-8 Utilization of Small Business Concerns (May 2004) 52.219-27, Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside (May 2004), 52.222-3, Convict Labor (Jan 2003), 52.222-19, Child Labor--Cooperation with Authorities and Remedies (JUNE 2004) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Feb 1999), 52.222-26, Equal Opportunity (Apr 2002), 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-36, Affirmative Action for Workers with Disabilities (Jan 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec 2001), 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201). 52.225-1, Buy American Act - Supplies (June 2003) 52.225-13, Restrictions on Certain Foreign Purchases (MAR 2005) (E.o.s, proclamations and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-34, Payment by EFT- Other than CCR (May 1999), 52.232-36, Payment by Third Party (MAY 1999) (31 U.S.C. 3332), 52.233-2, Service of Protest (Aug. 1996) Serve Contracting Officer at NAC, PO Box 76, Hines, Il 60141. Product samples shall be submitted and returned at no expense to the Government, except for the successful offeror's product samples will not be returned and will become the property of the Government. Unsuccessful offerors are expected to arrange to have their product samples returned within one week of notification by the Contracting Officer that the samples are no longer needed. Samples that have not been returned within 30 days of this notification will become the property of the Government. Specimen Kit, Midstream samples must be delivered at the dock. Send sample to: Department of Veterans Affairs, Centralized Acquisition Analysis Division (049A5S), Attn: Carl Hunter, Building 37, First Avenue - One Block North of Cermak Road (22nd Street), Hines, Il 60141, Dock # 14. Samples will only be accepted between the hours of 7:00 a.m. to 2:00 p.m., Central Standard Time (CST), Monday through Friday only. Samples must be delivered on or before the due date for proposals. For additional information regarding contract issues, please contact Marlon Powell (708) 4927. For questions regarding delivery of specimen kits only, contact Carl Hunter at (708) 786-7783. Proposals must meet all instructions put forth in this combined synopsis/solicitation. Award will be made to a single source. Reference the solicitation number in the Proposal. PLEASE PROVIDE TWENTY-FOUR (24) EACH OF EACH TYPE OF SPECIMEN KIT, MIDSTREAM, TO MEET THE FOLLOWING SPECIFICATIONS. Six (6) sets of literature and documentation for the products should be submitted. A minimum of one (1) of these sets of literature and documentation must be cross-referenced to show where compliance with each of the product specifications is referenced. If there is no reference to a given product specifications in the literature, the offeror must submit documentation showing that the spec is met and how it is met. This should be submitted on the letterhead of the offeror with signature, title, email address, and phone number of the preparer. See Numbered Note 29
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